Manager, Billing and Collections

Overview: Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com. Job Description Summary: The Billing Manager is responsible for leading the billing processes and organization for Draper. Draper performs its services under a variety of contract types including cost, fixed-price, fixed-priced incentive, time & material, and license and royalty. The Billing Manager analyzes unbilled balances, conducts regular accounts receivable analysis to ensure timely collections,and provides accurate and timely analytical support for key customers. Job Description: Duties/Responsibilities * Provide an open, trusting work environment conducive to high levels of employee engagement that results in a high performance culture * Work with direct reports to establish key performance goals and objectives for each trimester while monitoring and advising on the progress to enhance professional development of staff * Ensure compliance with Generally Accepted Accounting Principles (GAAP), Cost Accounting Standards (CAS), Federal Acquisition Regulations (FAR), contractual obligations, and Draper policies * Maintains policies and procedures documentation; provide training as necessary; compile billing and receivable related statistics; and develop and communicate status reports. * Review, track and maintain billing information in the financial systems . * Ensure the integrity, consistency, and reliability of the processes employed in the performance of business functions. * Perform quantitative, qualitative, and financial analysis designed to identify opportunities for improvement across the full spectrum of the billing and collection cycles. * Analyze and minimize unbilled costs, and prime contracts and subcontracts to determine closeout requirements and methods. * Reviews final invoice documents for accuracy and compliance with contractual terms. * Prepares, transmitting and archiving internal and customer required closeout documents. * Interacting regularly with Contracts Administrators/Managers, Subcontracts Administrators, and Departmental Program Managers to ensure contract requirements have been met (e.g., submission of deliverables, verifying that all payments have been made, obtaining various releases, closeout of subcontract agreements, disposition of government property, disposition of classified material, etc.). * Assist in identifying terms and conditions of complex billing or financial reporting agreements. * Identify, research, and initiate corrective action plans for billing issues/discrepancies. * Monitor and address all outstanding receivables and continually assess collectability. * Work independently processing cancelling funds, retroactive rate adjustments and final invoices. * Participate in regularly scheduled meetings with the Defense Contract Management Agency (DCMA), and coordinating with DCMA and the Defense Contract Audit Agency (DCAA) on audit findings and other issues that relate to the closeout process. * Develop partnerships with Contract Administrators, Program Administrators, and other stakeholders. * Performs other duties as assigned. Skills/Abilities * Advanced level proficiency Microsoft Excel * Excellent analytical and problem solving skills * Ability to streamline and produce procedure documentation * Ability to plan, organize, and prioritize tasks, meet deadlines and drive initiatives to completion * Ability to work in a fast paced environment with a willingness to perform in critical deadline situations * Extensive knowledge of FAR, Defense Federal Acquisition Regulation Supplement, CAS, Department of Defense, DCAA, and DCMA billing requirements and audit activities * Excellent management skills and ability to mentor, motivate and develop staff * Highly motivated self starter capable of working independently * Excellent oral and written communications skills to interface effectively with management, subordinates, co* workers, customers, and other internal departments Education Bachelor\’s degree in Accounting, Business, Finance or related field required Experience 7-10 years experience with prior ERP experience (e.g., Oracle, PeopleSoft, SAP, Deltek, etc.), familiarity with Government invoicing systems (WAWF, IPP, EXOSTAR, etc.) and Minimum 3 – 5 years experience in managing a Government Billing or Accounting Group Additional Job Description: Applicants selected for this position will be required to obtain and maintain a government security clearance. Current in scope Secret security clearance is required. Connect With Draper for Future Opportunities! If you don\’t find the right posting in our Career Opportunities, you may submit your resume for future consideration. Job Location – City: Cambridge Job Location – State: Massachusetts Job Location – Postal Code: 02139-3563 Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities. If this specific job opportunity and the chance to work at a nationally renowned R&D innovation company appeals to you, apply now www.draper.com/careers . Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@draper.com. #J-18808-Ljbffr