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- Tasks: Manage maintenance contracts and ensure KPI targets are met using the e-Quip system.
- Company: Join Royal Surrey, an Outstanding Trust dedicated to compassionate patient care and staff wellbeing.
- Benefits: Enjoy a supportive environment with opportunities for professional development and a focus on diversity.
- Why this job: Be part of a team making a real difference in patient care while growing your career.
- Qualifications: A Levels or equivalent, experience in administration, and knowledge of medical devices required.
- Other info: Early applications encouraged; this role requires a DBS check.
The predicted salary is between 31469 - 36483 £ per year.
The role will be responsible for managing maintenance contracts loaded into e-Quip and ensuring key KPI targets are met. It supports the Head of Medical Engineering with asset management of all medical devices maintained by external providers within the Trust, maintaining high standards of record keeping, timely contract renewals, overseeing booking processes for preventive maintenance, and logging all relevant contract and service information in the Trust's Medical Devices Database (eQuip). The post holder will engage with Healthcare Partners procurement and finance teams, as well as external contractors.
Main duties of the job:
- Oversee and manage service contracts for medical equipment using the e-Quip system.
- Monitor contract costs, ensure value for money, and identify cost-saving opportunities.
- Track contract performance against SLAs and escalate issues of non-compliance.
- Ensure financial accuracy in invoicing, purchase orders, and budgets related to equipment maintenance in e-Quip.
- Coordinate with external service providers for scheduled preventive maintenance.
- Liaise with Procurement and Finance teams regarding contract renewals and new agreements.
- Define maintenance schedules for equipment in accordance with MHRA guidelines.
Royal Surrey is a compassionate and collaborative acute and community Trust, valuing its 5000 colleagues and investing in their wellbeing and professional development. We provide joined-up care across hospital and community services, with an overall CQC rating of Outstanding. We are committed to supporting our staff through significant investments in facilities and equipment, and fostering a diverse, inclusive environment. Join us to be part of a team making a difference in patient care.
Qualifications:
- Proven experience in an administrative role, preferably in a fast-paced environment.
- Ability to manage multiple priorities efficiently.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office applications.
- Experience with NHS EME or similar environments.
- Experience working in patient care settings.
- Strong leadership and customer service skills.
Person Specification:
- Educated to A Level including GCSE English and Maths or equivalent.
- Qualification in Compliance or Quality Assurance.
Knowledge and Experience:
- Extensive experience with MS 365, including SharePoint, PowerApps, Power BI, and databases.
- Knowledge of quality and clinical assurance, and internal auditing.
- Experience in NHS equipment management and supply chain processes.
This role requires a DBS check due to the nature of the work. Salary range: £31,469 to £36,483 per annum, excluding HCAS.
EME e-Quip contracts manager employer: Sussexcommunity
Contact Detail:
Sussexcommunity Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EME e-Quip contracts manager
✨Tip Number 1
Familiarise yourself with the e-Quip system before your interview. Understanding how it works and its role in managing medical device contracts will show your initiative and readiness for the position.
✨Tip Number 2
Brush up on your knowledge of ISO 9001 quality management systems. Being able to discuss how you can ensure compliance and maintain high standards will set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple priorities in a fast-paced environment. This role requires strong organisational skills, so demonstrating your ability to juggle tasks effectively will be crucial.
✨Tip Number 4
Network with professionals in the NHS or similar environments. Engaging with others in the field can provide insights into the role and may even lead to valuable connections that could help your application.
We think you need these skills to ace EME e-Quip contracts manager
Some tips for your application 🫡
Understand the Role: Carefully read the job description for the EME e-Quip contracts manager position. Make sure you understand the key responsibilities and required skills, such as knowledge of medical devices and experience with asset management systems like e-Quip.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that match the job requirements. Emphasise your administrative experience, familiarity with NHS environments, and proficiency in Microsoft Office applications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the organisation. Mention specific examples from your past experiences that demonstrate your ability to manage contracts, oversee maintenance schedules, and ensure compliance with quality standards.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Sussexcommunity
✨Know Your e-Quip System
Familiarise yourself with the e-Quip system before the interview. Understand its functionalities, especially in relation to managing maintenance contracts and tracking performance against SLAs. This will show your potential employer that you are proactive and ready to hit the ground running.
✨Demonstrate Financial Acumen
Be prepared to discuss how you would ensure financial accuracy in invoicing and budgets related to equipment maintenance. Highlight any previous experience you have in monitoring contract costs and identifying cost-saving opportunities, as this is crucial for the role.
✨Showcase Your Interpersonal Skills
Since the role involves liaising with various teams and external contractors, be ready to provide examples of how you've successfully communicated and collaborated in past roles. Strong interpersonal skills are essential, so emphasise your ability to build relationships and resolve conflicts.
✨Understand Compliance and Quality Standards
Brush up on ISO 9001 quality management systems and MHRA guidelines relevant to medical devices. Being knowledgeable about these standards will demonstrate your commitment to maintaining high-quality service and compliance, which is a key aspect of the job.
