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- Tasks: Manage office operations, health & safety, and team scheduling for smooth daily functioning.
- Company: Join a leading law practice committed to excellence and community impact.
- Benefits: Enjoy competitive salary, potential remote work options, and a vibrant office culture.
- Why this job: Be at the heart of operations, making a real difference in workplace safety and efficiency.
- Qualifications: Experience in administration and management; strong organisational skills required.
- Other info: Opportunity for growth and collaboration with senior management.
The predicted salary is between 48000 - 72000 £ per year.
Recruitment Adviser @ Weightmans | Human Resources
The Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks. The Office manager\’s role is to ensure the smooth running of the office on a daily basis and will be responsible for the delivery of all of the above areas of responsibility. This will require the management and scheduling of a team, to meet the varying loads required throughout the day.
Responsible for overseeing Health and Safety for site
- Working closely with Head of Facilities to ensure the Health and Safety of site is managed and compliant
- Carry out risk assessments
- Attend quarterly Health and Safety meetings (travel may be required)
Budgets
- Working closely with the Head of Facilities who will have sign off authority – create budgets for all areas within responsibility
- First line approval of all spends – second line being the Head of Facilities
Statutory compliance
- Ensure statutory compliance in all required areas within scope of responsibility
- In conjunction with Head of Facilities and ROH develop and agree service provision and levels within all areas of responsibility
Process and Procedures
- In conjunction with the Head of Facilities develop, implement and maintain documented processes to deliver the agreed service levels within all areas of responsibility.
Primary Contact / Help desk
- Main contact and issue manager for all issues raised by the sites within scope of responsibility – escalation is to Head of Facilities.
Reporting
- To meet monthly with the Head of Facilities. Date, agenda and reports to be agreed.
- To produce monthly reports for issue to the Head of Facilities. These will be used for Board reporting. Date, agenda and reports to be agreed.
Procurement
- Day to day administration & management of contracts / suppliers liaising with Contracts Manager as required
- Requests for additional purchases outside of agreed contracts to be agreed with Head of Facilities for approval prior to ordering.
Property
- To manage day to day issues with properties management agent(s) but ensuring Head of Facilities – who has overall responsibility for all properties is kept fully informed.
Some examples – but not exhaustive:
- Work closely with site ROH to deliver agreed service levels and support day to day running of the site including the housekeeping and health and safety management of the office
- Create and maintain office environment in line with our vision and values.
- Optimise use of space within each office.
- Provision and maintenance of security within site.
Provision of service to Procurement of:
- Goods receiving
Maintenance of the Property
- First point of contact for issues
- Liaise with Head of Facilities to determine resolution route
- Other areas as required.
This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.
About You
- Experience of development, management and operation of administrative systems and IT packages including Microsoft Office software
- Management of Health and Safety experience
- Excellent organisational and time management skills
- Ability to lead and manage other staff
- Ability to fulfil all spoken aspects of the role with confidence.
- Knowledge and understanding of managing people
- Ability to work under pressure and meet conflicting demands within deadlines
- Ability to communicate effectively at all levels
- Flexible and positive approach to change
- Willing to work as part of a team
- Professional and customer service orientated
- Ability to maintain a high level of confidentiality and discretion at all times
- Polite, professional and enthusiastic manner
If you meet our criteria and think this is a job where you could bring enthusiasm and commitment, then we look forward to receiving your application.
Why work for us
Come and join our award-winning organisation and team. Weightmans has been recognised as a leading employer for the 18th consecutive year at Britain’s Top Employers awards 2025, and ranking 5th in the list, the firm has also secured top positions in Chambers UK.
Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.
Why work for us? Take a look: Work for Weightmans: voted a top employer | Weightmans
This link contains information regarding Culture, Benefits, D&I, Recruitment Agency PSL/Non PSL and Eligibility to work in the UK information.
Work for a firm where people matter – work for Weightmans
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Facilities Office Manager employer: Weightmans
Contact Detail:
Weightmans Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Office Manager
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to office environments. Being knowledgeable about these can set you apart, as you'll be able to demonstrate your understanding of compliance and risk management during discussions.
✨Tip Number 2
Network with professionals in facilities management or office administration. Attend industry events or join online forums to connect with others in the field. This can lead to valuable insights and potential referrals that may help you land the job.
✨Tip Number 3
Prepare to discuss your experience with budgeting and financial management. Be ready to share specific examples of how you've successfully managed budgets in previous roles, as this is a key responsibility for the Office Manager position.
✨Tip Number 4
Showcase your leadership skills by highlighting any experience you have in managing teams. Be prepared to discuss how you've effectively scheduled and coordinated team activities to ensure smooth operations in past roles.
We think you need these skills to ace Facilities Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management, health and safety compliance, and budget management. Use specific examples that demonstrate your ability to oversee administrative tasks and manage a team effectively.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly in areas like risk assessments and statutory compliance.
Showcase Leadership Skills: Emphasise your leadership experience in managing teams and projects. Provide examples of how you've successfully implemented processes or improved service levels in previous roles, as this is crucial for the Office Manager position.
Highlight Communication Skills: Since the role involves liaising with various stakeholders, make sure to highlight your communication skills. Include examples of how you've effectively managed issues or escalated concerns in past positions.
How to prepare for a job interview at Weightmans
✨Understand Health and Safety Regulations
Familiarise yourself with the relevant health and safety regulations that apply to the role. Be prepared to discuss how you would ensure compliance and manage risk assessments effectively.
✨Showcase Your Budget Management Skills
Be ready to talk about your experience with budget creation and management. Highlight any specific examples where you successfully managed financial resources and ensured statutory compliance.
✨Demonstrate Leadership and Team Management
Prepare to discuss your approach to managing a team, including how you would schedule tasks and handle varying workloads. Share examples of how you've motivated teams in previous roles.
✨Prepare for Reporting and Communication
Since you'll be reporting to the Head of Facilities, practice explaining how you would structure monthly reports. Emphasise your communication skills and ability to present information clearly and concisely.
