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- Tasks: Coordinate student programs, manage UKVI compliance, and support internships at FSU London.
- Company: Florida State University is a leading public research university with a global presence in education.
- Benefits: Enjoy a competitive salary, flexible hours, and the chance to work in vibrant Bloomsbury.
- Why this job: Join a dynamic team dedicated to enhancing student experiences in an international setting.
- Qualifications: Must have a legal right to work in the UK and a degree; experience in education is a plus.
- Other info: This is a permanent role with opportunities for professional growth and development.
The predicted salary is between 24000 - 30000 £ per year.
Florida State University is a public research university based in Tallahassee, Florida. The University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. The university strives to instill the strength, skill and character essential for lifelong learning, personal responsibility, and sustained achievement within a community that fosters free inquiry and embraces diversity.
Florida State University has a rich history as a global institution, offering programs abroad since 1957. Among US public universities, the University was recently ranked 1st for the number of long-duration study abroad students, and 10th overall for the total number of study abroad students. FSU International Programs administers four year-round campuses/sites in the Republic of Panama, Italy, Spain, and the United Kingdom, as well as numerous faculty-led programs in other locations.
Established in 1971, FSU London owns its current facility, which is comprised of eight 18th Century row houses in the heart of Bloomsbury. FSU London typically hosts approximately 700 students each year.
Florida State University London is seeking candidates for the position of full-time Student Program Coordinator. This is a varied role across multiple areas of responsibility in a friendly and busy office. The successful candidate will be highly organised and capable of dealing with many ongoing issues whilst working to deadlines. The post holder will form an integral part of the administrative team through assisting in the day-to-day management of UKVI compliance, the FSU London internship program, and human resources/health & safety administration. The Student Program Coordinator will work collaboratively with all FSU London staff to support the university’s educational mission.
This is an exciting opportunity for someone who would like to develop or further a career in international education and university administration. The successful applicant will be flexible, enthusiastic, and ready to take an active interest in enhancing the overall student experience at FSU London.
Key areas of activity will include:
- UKVI Compliance
- Assisting management with maintaining the UKVI sponsorship license
- Preparing and issuing CAS data to student applicants with a high level of attention to detail
- Maintaining required records of all sponsored students in line with UKVI guidelines, ready for a compliance audit
- Assistance with providing guidance to students regarding their visa responsibilities
- Attending UKVI trainings, webinars, etc. to stay abreast of everchanging regulations and guidance
- Internship Program
- Assist management with all aspects of the year-round FSU London Internship Program
- Source and develop relationships with host companies
- Communicating with external organizations in a professional manner
- Match students with appropriate work placement opportunities
- Programme Planning
- Coordinate with colleagues on main campus and faculty to plan academic and social/cultural excursions for customised focussed programmes
- Work to a budget
- Utilise knowledge of London to offer suggestions and coordinate excursions
- Human Resources
- Assist senior management with data in the charity’s human resources information system (HRIS), especially in relation to onboarding new staff
- Assist with pre-employment checks for new starters
- HR file record-keeping
- Assist with assignment of required HR and health & safety trainings through the HRIS
- Other Duties
- Assisting with events organised by FSU London
- Assisting with student arrivals and departures
- Supporting other members of the FSU London team
Please note this list of duties is not comprehensive and could be subject to change from time to time.
Qualities essential for this post:
- Existing permanent legal right to work in the UK (required)
- Educated to at least first-degree level (required)
- High literacy and writing skills, close attention to detail
- Ability to develop, with training, a comprehensive understanding of UKVI compliance requirements as related to Overseas Higher Education Institutions
- Confident and outgoing personality with a positive, team-focussed attitude
- Recognition of the importance of confidentiality
- Excellent communication, time-management, organisational and presentation skills
- IT skills – Microsoft Office Suite, ability to learn the Sponsorship Management System (SMS)
- Ability to handle multiple assignments for varied programs concurrently
- Sensitivity to cultural difference
- Willingness to work flexible hours occasionally including evenings and weekends
- Ability to work both collaboratively and independently, and the skillset to prioritise workloads
Desirable qualities:
- International experience through study or work abroad
- Knowledge of the North American university educational system
- 2 years’ experience working in US study abroad or in higher education
- Experience of working with senior management in an organisation or relevant training or qualifications in administrative support
- Experience working with university level students
- A good foundational knowledge of London
This position is a permanent contract.
Salary: £28,000 – 30,000 (commensurate with experience)
Hours of Work: 40 per week (typically between 8.30am–5.30pm)
Reporting to: Project Manager
Starting Date: Flexible, though likely summer
Location: The Student Program Coordinator will be based at FSU London in Bloomsbury. The position will require some travel through participation in student excursions around the UK and Europe.
Application Process: Qualified candidates should email a cover letter, current CV (including details of three recent academic or professional referees), and the requested writing sample to Associate Director Ms Katie Behringer and Project Manager Ms Olivia Jaworski. Successful applicants will be invited to a first stage of interviews via Zoom. Further interviews will be conducted in person at FSU London. Incomplete applications will not be considered.
The Writing Sample: Write 250 words in response to the following question: What excites you most about this job description and why?
Further information about Florida State University and FSU London can be found at our website at fsu.edu and international.fsu.edu/london.
Student Program Coordinator, FLORIDA STATE UNIVERSITY LONDON employer: Guardian Jobs
Contact Detail:
Guardian Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Student Program Coordinator, FLORIDA STATE UNIVERSITY LONDON
✨Tip Number 1
Familiarise yourself with UKVI compliance requirements, as this role heavily involves maintaining the UKVI sponsorship license. Attend relevant webinars or training sessions to demonstrate your proactive approach and understanding of the regulations.
✨Tip Number 2
Network with professionals in international education and university administration. Join relevant groups on LinkedIn or attend industry events to connect with individuals who can provide insights or even referrals for the position.
✨Tip Number 3
Showcase your knowledge of London and its cultural offerings. Being able to suggest unique excursions or activities will highlight your suitability for the role and your enthusiasm for enhancing the student experience.
✨Tip Number 4
Prepare for the interview by thinking about how you would handle multiple assignments and prioritise workloads. Be ready to discuss specific examples from your past experiences that demonstrate your organisational skills and ability to work under pressure.
We think you need these skills to ace Student Program Coordinator, FLORIDA STATE UNIVERSITY LONDON
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the responsibilities and requirements of the Student Program Coordinator position. Highlight key areas such as UKVI compliance, internship program management, and event coordination in your application.
Craft a Tailored Cover Letter: Write a cover letter that specifically addresses how your skills and experiences align with the job requirements. Use examples from your past work or studies that demonstrate your organisational skills, attention to detail, and ability to work collaboratively.
Prepare Your Writing Sample: For the writing sample, respond to the prompt with enthusiasm and clarity. Focus on what excites you about the role and how it aligns with your career goals. Keep it concise at 250 words, ensuring you convey genuine interest and understanding of the position.
Review and Edit: Before submitting your application, review all documents for spelling and grammatical errors. Ensure your CV is up-to-date and tailored to the role. Ask a friend or mentor to read through your application to provide feedback and catch any mistakes you might have missed.
How to prepare for a job interview at Guardian Jobs
✨Research Florida State University
Before your interview, take some time to learn about Florida State University and its international programmes. Understanding the university's mission, values, and recent achievements will help you align your answers with their goals and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Student Program Coordinator, you'll need to juggle multiple responsibilities. Be prepared to discuss specific examples from your past experiences that highlight your organisational skills, attention to detail, and ability to manage deadlines effectively.
✨Prepare for UKVI Compliance Questions
Since the role involves UKVI compliance, brush up on the basics of UK visa regulations and how they apply to international students. Being able to discuss these topics confidently will show your readiness to handle this aspect of the job.
✨Demonstrate Cultural Sensitivity
Given the diverse student population at FSU London, it's important to showcase your understanding of cultural differences. Share any relevant experiences you've had working or studying in multicultural environments to illustrate your sensitivity and adaptability.
