Early Career Administrator

We have an exciting opportunity for an experienced Early Careers Advisor to join Fieldfisher’s Early Careers Recruitment Team on a 12-month fixed-term contract.

The HR team is responsible for the provision of a full range of HR services to the Firm (c. 1,200 UK staff), including recruitment and resourcing, compensation and benefits, performance management, employee relations, staff wellbeing, advice on employment law issues, compliance with Law Society/statutory obligations and maintenance of e-personnel records.

The Early Careers team sits as part of our Recruitment Team and this role will report into the Early Careers Manager.

Key responsibilities include but aren’t limited to:

Attraction and Selection:

• Supporting the Early Careers Coordinator with the organisation of campus recruitment event logistics, including internal and external events, booking venues and catering, and arranging travel.

• Supporting the Early Careers Coordinator with organisation of vacation schemes, in-office events, and diversity & inclusion events.

• Supporting with the content creation for social media and presentations.

• Pre-screening applications and administer online assessments, collating results.

• Diary management for phone interviews, assessment centres, and partner interviews.

• Supporting Early Careers Advisor with online assessment centres.

• Managing internal and external job postings and the candidate offer process.

• Assisting the team with managing the applicant-tracking system.

Development:

• Support with the onboarding of trainees and apprentices.

• Support the coordination of the annual trainee and apprentice induction.

• Handle diary management and arrange catch-ups for the Early Careers Manager.

• Provide additional support for seat rotations, secondments, and the qualification process.

• Send documents, track responses, and file offer and sponsorship letters.

General Administration:

• Respond to incoming queries via email and telephone.

• Expense processing.

• Book travel arrangements and room bookings.

• Previous experience working as an assistant or administrator is advantageous.

• Good organisation and time-management skills.

• Works well as part of a team.

• High level of attention to detail.

• Strong IT skills, with the ability to quickly adapt to new tools and technologies.

• Excellent communication skills, both written and verbal.

• Ideally, previous experience using social media in an organisational setting.

• Adaptable to different audiences, ensuring messaging is appropriate and effective for diverse groups.

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.

• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.

• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.

• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.

• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Inclusiveness and Diversity:

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher’s Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.