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For Companies At a Glance
- Tasks: Support senior leaders with scheduling, travel, and daily office operations.
- Company: Join LUCA FALONI, a luxury menswear brand celebrating Italian craftsmanship and timeless style.
- Benefits: Enjoy a 4-day workweek, competitive salary, and opportunities for personal growth.
- Why this job: Be part of a vibrant team shaping a sustainable luxury brand in a collaborative environment.
- Qualifications: Experience as a Personal Assistant or Office Coordinator, strong organisational skills, and a passion for fashion.
- Other info: Immediate start available; we value diversity and are an equal opportunities employer.
The predicted salary is between 22400 - 33600 £ per year.
Location: Kensington High Street, London
Working arrangements: 4-day Workweek (Mon to Thu)
Salary: £28,000
Immediate Start
About us
LUCA FALONI is a luxury menswear brand that honours Italian craftsmanship, bringing timeless style and premium quality to a discerning, global clientele. Our team is passionate about curating every detail, combining Italian heritage with modern sophistication to create iconic pieces that last a lifetime.
Position overview
We are seeking a Personal Assistant and Office Admin to provide high-level administrative support and ensure the smooth running of our Head Office including HR related admin tasks. In this dynamic role, you will assist senior leadership and other stakeholders with scheduling, travel, and day-to-day operations, while also handling tasks that enhance productivity and maintain an organised, positive workspace.
Key responsibilities
- Provide personal assistance to several stakeholders, managing their schedules, meetings, and travel arrangements.
- Serve as the point of contact for internal and external communications, handling inquiries and coordinating appointments.
- Oversee daily office operations, ensuring the space is well-maintained, organised, and fully stocked with supplies.
- Coordinate with suppliers and vendors to manage office needs, including supplies, IT services, and facility support.
- Plan and support team events, meetings, and special projects, from catering arrangements to event logistics.
- Assist with documentation, record-keeping, and any ad hoc administrative tasks to support team efficiency.
- Support with onboarding activities and maintaining an organised, welcoming environment for new employees.
Person specification
- Proven experience as a Personal Assistant, Office Coordinator, or similar administrative role, ideally within a fast-paced environment.
- Strong organisational and multitasking skills, with a proactive and problem-solving mindset.
- Excellent written and verbal communication skills.
- Professionalism and discretion, especially when handling confidential information.
- Ability to work autonomously and collaborate effectively with various team members.
- Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools.
- A genuine interest in the luxury fashion industry and the LUCA FALONI brand values.
Why Join Us?
LUCA FALONI offers a vibrant work environment where you can grow and make a meaningful impact. As part of our team, you’ll play a key role in maintaining a well-organised, collaborative office and supporting leaders who are shaping a luxury menswear brand dedicated to quality and sustainability. We provide competitive compensation, development opportunities, and a chance to work with a dedicated, passionate team.
If you are a highly organised, detail-oriented professional with a passion for fashion and Italian craftsmanship, we would love to hear from you! Please apply with your resume highlighting your experience.
We are an equal opportunities employer. We are committed to equality of opportunity and to following practices which are free from discrimination. Please, inform us confidentially if you may require any special accommodation or clarification concerning our recruitment process.
We deal with recruitment directly so if you are a recruitment agent please do not contact us, we do not require recruitment services and we apply no exception to this rule.
Due to the high volume of applications we receive, we regret that we can only contact candidates who are invited for an interview. If you do not hear from us within two weeks of submitting your application, it means you have not been successful on this occasion. However, we encourage you to stay connected with us and follow our updates for future opportunities. Thank you for your understanding and interest in joining our team!
PA / Office Coordinator (4-Day Workweek) employer: Luca Faloni
Contact Detail:
Luca Faloni Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Office Coordinator (4-Day Workweek)
✨Tip Number 1
Familiarise yourself with LUCA FALONI's brand values and product offerings. Understanding their commitment to Italian craftsmanship and luxury menswear will help you demonstrate your genuine interest during any conversations or interviews.
✨Tip Number 2
Network within the fashion industry, especially with professionals who have experience in luxury brands. Attend relevant events or join online forums to connect with individuals who might provide insights or referrals for the role.
✨Tip Number 3
Prepare to discuss your organisational and multitasking skills in detail. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, as this is crucial for the role.
✨Tip Number 4
Showcase your proficiency with Microsoft Office Suite and Google Workspace by being ready to discuss how you've used these tools effectively in previous roles. Highlight any specific projects where these skills made a significant impact.
We think you need these skills to ace PA / Office Coordinator (4-Day Workweek)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Office Coordinator. Emphasise your organisational skills, multitasking abilities, and any experience in the luxury fashion industry.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for Italian craftsmanship and the luxury fashion sector. Mention specific examples of how your skills align with the responsibilities outlined in the job description.
Highlight Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure you demonstrate these skills in your application. Use clear, professional language and check for any grammatical errors.
Showcase Proficiency with Tools: Mention your proficiency with Microsoft Office Suite and Google Workspace in your application. If you have experience with calendar management tools, be sure to include that as well, as it’s relevant to the role.
How to prepare for a job interview at Luca Faloni
✨Show Your Organisational Skills
As a Personal Assistant and Office Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed schedules, meetings, or office operations in the past. This will demonstrate your capability to handle the responsibilities of the role.
✨Research LUCA FALONI
Familiarise yourself with LUCA FALONI's brand values and products. Understanding their commitment to Italian craftsmanship and luxury menswear will help you align your answers with their ethos during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle multitasking. Think of specific scenarios where you've had to juggle multiple tasks or resolve conflicts, and be ready to discuss these experiences.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's important to convey your understanding of confidentiality and professionalism. Be prepared to discuss how you've handled sensitive information in previous roles and why discretion is vital in an administrative position.
