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For Companies At a Glance
- Tasks: Coordinate service operations, manage invoicing, and support daily activities.
- Company: Join a busy service department in Gravesend, making a real impact.
- Benefits: Enjoy a competitive salary, 21 days holiday, onsite parking, and an excellent benefits package.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to efficient operations.
- Qualifications: Previous experience in Service Administration is essential; strong organisational and communication skills required.
- Other info: Monday to Friday role with a supportive work environment.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for an experienced Service Administrator to join our client’s busy service department in Gravesend. This is a key role responsible for coordinating service operations, managing invoicing and documentation, and supporting the day-to-day running.
To be considered, you must have previous experience in a Service Administration role – this is essential.
Key Responsibilities:- Manage and process purchase orders and invoices for equipment, parts, and services.
- Ensure accuracy of invoices, particularly in relation to warranty terms and service agreements.
- Keep Health and Safety compliance documentation up to date.
- Maintain comprehensive machinery records, including service histories, specifications, maintenance logs, and inspection reports.
- Schedule contract servicing and repairs, and coordinate parts ordering.
- Support the repair workshop and liaise with hire desk staff and engineers to ensure efficient operations.
- Previous experience in a Service Administrator position – essential.
- Strong organisational skills and the ability to manage multiple tasks in a fast-paced environment.
- Confident communicator, both written and verbal.
- Proficient in Microsoft Office, particularly Outlook, Excel, and Word.
- Full, valid UK driving licence.
- Salary: £25,000 – £32,000 depending on experience.
- Hours: Monday – Friday, 8:00am – 5:30pm.
- 21 days holiday + bank holidays (3 days to be used over the Christmas period).
- Onsite parking.
- Excellent benefits package – get in touch to learn more.
Contact Detail:
Optima Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Service Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in service administration. Being proficient in Microsoft Office, especially Excel, will give you an edge, as you'll likely need to manage data and create reports.
✨Tip Number 2
Highlight your organisational skills during any conversations or interviews. Be prepared to discuss how you've successfully managed multiple tasks in a fast-paced environment, as this is crucial for the role.
✨Tip Number 3
Network with professionals in the service industry. Attend local events or join online forums where you can connect with others in similar roles. This could lead to valuable insights and potential referrals.
✨Tip Number 4
Prepare to discuss your previous experience in service administration in detail. Think of specific examples where you managed invoicing, documentation, or compliance, as these are key responsibilities for the position.
We think you need these skills to ace Service Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in a Service Administration role. Focus on relevant skills such as managing purchase orders, invoicing, and maintaining records, as these are key responsibilities for the position.
Craft a Strong Cover Letter: In your cover letter, emphasise your organisational skills and ability to manage multiple tasks in a fast-paced environment. Mention specific examples from your past roles that demonstrate your proficiency in service administration.
Highlight Technical Skills: Since proficiency in Microsoft Office is essential, ensure you mention your experience with Outlook, Excel, and Word. You could even provide examples of how you've used these tools effectively in previous jobs.
Proofread Your Application: Before submitting, take the time to proofread your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Optima Recruitment
✨Showcase Your Experience
Make sure to highlight your previous experience in a Service Administration role. Be prepared to discuss specific examples of how you've managed purchase orders, invoicing, and documentation in past positions.
✨Demonstrate Organisational Skills
Since this role requires strong organisational skills, come ready to explain how you manage multiple tasks in a fast-paced environment. You could share strategies or tools you use to stay organised and efficient.
✨Communicate Confidently
As a confident communicator, practice articulating your thoughts clearly and concisely. Prepare to answer questions about your communication style and how you liaise with different teams, such as engineers and hire desk staff.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, brush up on your skills, especially in Outlook, Excel, and Word. Be ready to discuss how you've used these tools in your previous roles to enhance productivity.
