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- Tasks: Join our team at Heathrow, supporting transport administration and accounts duties.
- Company: Links Recruitment Ltd is a diverse and inclusive employer, committed to equal opportunities.
- Benefits: Enjoy a competitive salary and full training in a dynamic office environment.
- Why this job: Be part of a vibrant team, gain valuable experience, and develop your skills in logistics.
- Qualifications: Must have the right to work in the UK and previous administration experience.
- Other info: Office-based role with no remote work; Monday to Friday, 9am to 5pm.
The predicted salary is between 25000 - 32000 £ per year.
We are looking for a transport accounts office administrator to join our client's team based at Heathrow Airport. You will be providing support working alongside the busy transport staff, providing full assistance regarding all transport administration and accounts duties.
Transport Administrator Duties:
- Raising recharge invoices when required.
- Raising invoices weekly and monthly meeting group deadlines.
- Purchase orders, raising and sending to relevant clients or suppliers.
- Payroll duties: check and calculate all staff hours and overtime, dealing with staff expenses claims, uploading data to shared drive.
- Dealing with customer invoices ensuring all checked, approved using in-house system.
- Monitor and chase documentation in support of the transport operation.
- Answering and responding to incoming calls.
- Order all office stationery, raise PO, process the orders.
- Ensure all inbound/outbound paperwork is completed promptly and accurately.
- Undertake administrative and filing record keeping duties to meet needs of the Transport Department.
- Support the logistics team when required.
Transport Administrator Requirements:
- 'Right To Work' in the UK.
- DBS check is required for this role as working within freight logistics.
- 5 years checkable work history with no more than 28 days employment gap required.
- Excellent computer literacy (Microsoft Office, Word & Excel).
- Previous administration experience.
- Good numeric skills – including accuracy.
- Well-developed verbal and written communication skills.
- Strong analytical and numeracy skills.
- Enthusiastic and energetic personality.
- Ability to work on own initiative, demonstrates organisational skills.
- Full training will be provided.
Job Type: Full time. Office based Monday to Friday (No Remote Working). Hours of work: 09.00-17.00. Work Location: TW6 3YH. Salary: £29,000.00-£32,000.00 depending on experience.
If you are interested and would like more information, please hit the apply button; we will contact you for a confidential chat. Links Recruitment Ltd is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
Transport Office Administrator employer: Links Recruitment Ltd
Contact Detail:
Links Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transport Office Administrator
✨Tip Number 1
Familiarise yourself with the transport and logistics industry, especially the specific operations at Heathrow Airport. Understanding the unique challenges and processes involved will help you stand out during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel, as this role requires strong computer literacy. Consider taking a quick online course or tutorial to enhance your proficiency, which can be a great talking point in your interview.
✨Tip Number 3
Prepare to discuss your previous administrative experience in detail. Think of specific examples where you've demonstrated strong organisational skills and attention to detail, as these are crucial for the role.
✨Tip Number 4
Network with professionals in the transport and logistics field. Attend relevant events or join online forums to connect with others in the industry, which could provide valuable insights and potentially lead to referrals.
We think you need these skills to ace Transport Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and accounts. Emphasise your skills in Microsoft Office, particularly Excel, as well as any previous roles that involved invoicing or payroll duties.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your enthusiasm for the role and how your skills align with the responsibilities of a Transport Office Administrator.
Showcase Your Communication Skills: Since the role requires good verbal and written communication skills, consider including examples in your application that demonstrate your ability to communicate effectively, whether through previous job experiences or specific projects.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for this role.
How to prepare for a job interview at Links Recruitment Ltd
✨Know Your Numbers
As a Transport Office Administrator, you'll be dealing with invoices and payroll. Brush up on your numeric skills and be prepared to discuss how you ensure accuracy in financial tasks.
✨Familiarise Yourself with Microsoft Office
Since excellent computer literacy is a requirement, make sure you're comfortable with Microsoft Word and Excel. Be ready to share examples of how you've used these tools in previous roles.
✨Demonstrate Organisational Skills
This role requires strong organisational abilities. Think of specific instances where you've successfully managed multiple tasks or deadlines, and be ready to discuss them during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially in handling customer invoices or managing documentation. Prepare scenarios from your past experience that showcase your ability to handle such situations effectively.
