Office Co-ordinator - £35,000-£38,000 - in a law firm

This specialist, boutique law firm has grown quickly, to the point where they are seeking an Office Coordinator to handle a very varied admin role that will include: –

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• Welcoming visitors to the office, organising and serving meeting refreshments and catering.

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• Ensuring meeting rooms are set-up and maintained, reconfiguring rooms where necessary.

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• Preparing for upcoming meetings and ensuring that meeting room technology is set up and working.

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• Ordering refreshments for meetings and catering for events. Maintaining office facilities, ensuring all office supplies and stationery are available, and liaising with suppliers.

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• Liaising with suppliers to deal with any maintenance issues.

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• Checking relevant invoices and estimates, ensuring adherence to the firm’s processes and proper accounting procedures.

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• Liaising with building management.

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• Distributing post and arranging couriers as required.

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• Assisting the IT team with basic troubleshooting (desktop connections, printers and photocopiers, meeting room conference equipment).

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• Providing occasional general administrative assistance such as printing and photocopying.

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• Alongside others, being a duty First Aider and Fire Marshal (training will be provided).

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it’s a busy and responsible position and they are wanting someone to develop it once you have settled in. The working atmosphere is busy but relaxed, very different to a big law firm and they are friendly and socle.

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To apply you will have: –

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• At least 2 years experience working in a busy office admin role, with exposure to both reception/front of house duties and office co-ordination responsibilities. 

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• Be proficient in Microsoft Office applications.

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• Have excellent communication skills, with the ability to adapt their approach to the needs of others; and enjoy working both independently and as part of a team. 

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• Enjoy investing in their own personal growth and development and feel enthusiastic about the prospect of contributing to the success of the firm. 

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