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- Tasks: Manage office operations, compliance documentation, and provide PA support to senior leadership.
- Company: Join a fast-growing construction company committed to quality, safety, and teamwork.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for training and development.
- Why this job: Thriving in a dynamic environment, you'll play a vital role in supporting the team and ensuring compliance.
- Qualifications: Experience in a similar role, strong admin skills, and knowledge of health & safety regulations preferred.
- Other info: Hybrid work options available; ideal for those who love variety and detail-oriented tasks.
The predicted salary is between 22700 - 35000 £ per year.
Salary: £27,000-£35,000 per year depending on experience
Hours: Full time, flexibility with start and finish times covering core working hours
Location: Office based in Leicestershire, hybrid options available
Fast-growing construction company delivering exceptional projects across the region. Our success is built on a commitment to quality, safety, and strong teamwork. We are now seeking a highly organised Office Coordinator who can also provide dedicated personal assistant support to our senior leadership team. This dual role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and has a strong focus on compliance and attention to detail.
The Role
This is a varied and vital role combining key administrative, compliance, and personal assistant responsibilities. You will manage the day-to-day operations of the office, coordinate our health & safety and compliance documentation, and act as a trusted PA to senior management.
Key Responsibilities:
- Office Coordination & Compliance
- Ensure full compliance with all health & safety regulations across the business
- Maintain accurate records of training, certifications, site inductions, and safety documentation
- Coordinate and update risk assessments, method statements (RAMS), and toolbox talks
- Schedule and support internal and external audits (H&S, environmental, quality)
- Liaise with HSE consultants, enforcing authorities, and subcontractors on compliance matters
- Maintain robust document control systems and update key company policies and procedures
- Provide PA support to directors and senior managers, including diary and email management
- Schedule meetings, appointments, and site visits, ensuring efficient use of time
- Prepare reports, presentations, and correspondence on behalf of senior management
- Organise travel arrangements, events, and internal meetings
- Handle confidential information with discretion and professionalism
- Act as the main point of contact for the office, handling queries and correspondence
- Order office supplies and coordinate with suppliers and service providers
- Support onboarding of new staff with training schedules and compliance documentation
What We’re Looking For:
- Proven experience in a similar role, ideally within construction or a related industry
- Knowledge of health & safety regulations, compliance procedures, and risk assessments
- Excellent administrative and organisational skills with strong attention to detail
- Confident in managing diaries and supporting senior stakeholders
- Strong interpersonal and communication skills
- Proficient in Microsoft Office and comfortable working with digital document systems
- NEBOSH, IOSH or similar H&S qualifications (desirable but not essential)
What We Offer:
- A varied, hands-on role in a growing and supportive team
- Opportunities for training and professional development
- A competitive salary and benefits package
- Flexible working options
- The chance to be part of a company that values quality, safety, and teamwork
Office Coordinator employer: 365 People
Contact Detail:
365 People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with health and safety regulations relevant to the construction industry. This knowledge will not only help you in interviews but also demonstrate your commitment to compliance, which is a key aspect of the Office Coordinator role.
✨Tip Number 2
Network with professionals in the construction sector, especially those who have experience in office coordination or compliance roles. Engaging with industry contacts can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing an office's daily operations. Presenting this during an interview can highlight your proactive approach and ability to handle multiple tasks efficiently.
✨Tip Number 4
Research the company’s recent projects and achievements. Being knowledgeable about their work will allow you to tailor your conversation during interviews and show genuine interest in contributing to their success.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office coordination and personal assistant roles. Emphasise any experience you have in the construction industry or with health and safety compliance.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed compliance documentation or supported senior management in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any experience with digital document systems. If you have NEBOSH or IOSH qualifications, be sure to mention them as they are desirable for this role.
Showcase Your Interpersonal Skills: Since the role requires strong communication skills, include examples of how you've effectively liaised with various stakeholders in past positions. This could be through managing diaries, scheduling meetings, or handling queries.
How to prepare for a job interview at 365 People
✨Showcase Your Organisational Skills
As an Office Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in a fast-paced environment like construction.
✨Demonstrate Compliance Knowledge
Familiarise yourself with health and safety regulations relevant to the construction industry. Be ready to discuss how you have ensured compliance in previous roles, as this will be a key part of the job.
✨Prepare for Personal Assistant Scenarios
Think about how you would handle diary management and scheduling for senior leaders. Be prepared to discuss your approach to prioritising tasks and managing time effectively.
✨Highlight Your Communication Skills
Strong interpersonal skills are essential for this role. Be ready to share examples of how you've effectively communicated with various stakeholders, whether it's through email, meetings, or presentations.
