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- Tasks: Support the finance team by processing invoices and managing payment runs.
- Company: Join a diverse and inclusive company committed to equal opportunities.
- Benefits: Enjoy a flexible work environment with potential for growth.
- Why this job: Gain valuable experience in finance while working in a collaborative team.
- Qualifications: GCSEs in English and Maths, plus basic accounting knowledge required.
- Other info: This is a 6-month contract role with potential for extension.
The predicted salary is between 28800 - 43200 £ per year.
This role provides vital support to the Accounts Payable department by processing supplier and subcontractor invoices, managing weekly payment runs, and assisting with general administrative tasks. The position plays an essential part in the efficient functioning of the finance team, ensuring internal and external client requirements are met and that all deadlines are consistently achieved.
Key Responsibilities:
- Process supplier and subcontractor invoices and credit notes accurately and efficiently
- Manage and monitor the high-volume shared purchase ledger inbox, ensuring prompt distribution of invoices and emails
- Respond to queries via telephone, email, and in person
- Reconcile supplier statements and resolve any discrepancies
- Maintain overall document control, including attaching documents and preparing them for scanning
- Provide ad hoc administrative support as required
Required Skills & Experience:
- Basic IT system proficiency
- Foundational knowledge of transactional accounting processes, particularly Accounts Payable
- Basic understanding of cost accounting and financial management principles
- Strong attention to detail and accuracy
- Excellent numeracy skills and ability to manage high volumes of transactions
- Effective communication skills and a collaborative team player
- Ability to work independently, manage time effectively, and prioritize tasks
- Previous experience in an Accounts Payable or finance administrative role
Desirable:
- Experience using Oracle Fusion
- Experience with CIS (Construction Industry Scheme)
Qualifications:
- GCSEs (Grades A–C), including English and Maths, or equivalent qualifications
Accounts Payable Administrator employer: People Group
Contact Detail:
People Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Administrator
✨Tip Number 1
Familiarise yourself with the basics of Accounts Payable processes. Understanding how invoices are processed and the importance of accuracy will help you stand out during interviews.
✨Tip Number 2
Brush up on your IT skills, especially if you have experience with Oracle Fusion. Being able to demonstrate your proficiency with relevant software can give you an edge over other candidates.
✨Tip Number 3
Prepare to discuss your previous experience in finance roles. Be ready to share specific examples of how you've managed high volumes of transactions and resolved discrepancies in the past.
✨Tip Number 4
Showcase your communication skills by preparing for potential role-play scenarios. Being able to effectively respond to queries and collaborate with team members is crucial in this position.
We think you need these skills to ace Accounts Payable Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in Accounts Payable or finance administrative roles. Emphasise your attention to detail, numeracy skills, and any specific software knowledge, such as Oracle Fusion.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the key responsibilities and required skills mentioned in the job description. Use specific examples from your past experience to demonstrate how you meet these requirements.
Highlight Relevant Qualifications: Clearly list your qualifications, especially GCSEs in English and Maths or equivalent. If you have any additional certifications related to finance or accounting, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Administrator.
How to prepare for a job interview at People Group
✨Know Your Numbers
As an Accounts Payable Administrator, you'll be dealing with a lot of numbers. Brush up on your numeracy skills and be prepared to discuss how you handle high volumes of transactions. This will show your potential employer that you're confident in your abilities.
✨Familiarise Yourself with the Tools
If you have experience with Oracle Fusion or similar accounting software, make sure to mention it. If not, do a bit of research on these systems. Showing that you're proactive about learning can set you apart from other candidates.
✨Demonstrate Attention to Detail
In this role, accuracy is key. Be ready to provide examples of how you've ensured precision in your previous work, whether it's through double-checking invoices or reconciling statements. This will highlight your suitability for the position.
✨Prepare for Common Queries
Expect questions about how you would handle specific scenarios, such as resolving discrepancies or managing a busy inbox. Think through your responses ahead of time, using the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
