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- Tasks: Support a dynamic deal team with calendar management, travel bookings, and meeting coordination.
- Company: Join a leading financial services firm known for its innovative approach and strong team culture.
- Benefits: Enjoy a competitive salary up to £67K, flexible work options, and a supportive work environment.
- Why this job: This role offers a chance to grow in a fast-paced industry while collaborating with talented professionals.
- Qualifications: Solid experience in financial services and excellent communication skills are essential.
- Other info: Opportunity for permanent or temp-to-perm roles with one day of remote work per week.
The predicted salary is between 42000 - 78000 £ per year.
Job Description
Executive Assistant
Fintech Startup
Central London, potentially NYC, Hybrid
Permanent
£65-£85K depending on prior experience
3-EALONNY/RvF
About the Client:
A fast-growing startup in the AI space/ the fintech industry going through hypergrowth with highly prestigious VC backers.
**Applicants must demonstrate prior Executive Assistant or Personal Assistant experience – ideally supporting senior executives from other start up companies***
About the Executive Assistant role:
Our client is seeking a tech-forward, highly organised, proactive, and motivated Executive Assistant to take ownership of the diary, travel and the CEO's day to day activities; to protect his time and deal with potential problems early on.
This is a pivotal role at the heart of the organisation. In this position, you'll keep operations running seamlessly, empower the leadership team to perform at their best, and help drive the company forward with pace and precision. Duties will include:
- Intense, international calendar management; factoring in thinking time and personal life.
- Complex travel coordination including flights, accommodation, transportation and check-ins; transfers and more.
- Preparation of documents, presentations, and briefings for key meetings; take accurate minutes; track and follow up on action items.
- Company expenses management, process invoices, and oversee other operational workflows.
- Building strong working relationships across teams, acting as a key point of contact between the leadership and the wider business as well as externally; building reputation.
- Lead and coordinate cross-functional projects, company off-sites, team events, and other high-priority initiatives.
- Identify inefficiencies, implement scalable solutions, and introduce automation where possible.
- Handle sensitive information with the utmost discretion and professionalism.
- Other duties as required.
Required Skills & Experience:
- Solid prior Executive Assistant or Personal Assistant experience – ideally supporting senior executives.
- Ideal candidates have experience working in a high-growth startup, a boutique, tech-led financial services, or consulting.
- Highly proficient with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Slack and various apps.
- Exceptional time management, prioritisation and organisational skills.
- Meticulous attention to detail with a bias for action and problem-solving and speed.
- Excellent written and verbal communication skills.
- Comfortable managing multiple priorities simultaneously while meeting deadlines.
- Strong interpersonal skills and the ability to work collaboratively with diverse teams.
Additional Information:
- The opportunity to join a high-performing founding team backed by leading investors.
- Longer term growth opportunities within the business.
- Canary Wharf office location
- Hybrid-working, 3 days in office.
- Salary up to 85K depending on prior experience plus benefits and equity.
If you are looking to take your Executive Assistant career to the next step and have the relevant skills and experience, please apply today!
Contact Detail:
VWA (Victoria Wall Associates) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network within the financial services sector. Attend industry events or join relevant online forums to connect with professionals who can provide insights or even refer you to opportunities at firms like ours.
✨Tip Number 2
Familiarise yourself with tools commonly used in the role, such as Concur for expense management. Being able to demonstrate your proficiency in these tools during interviews can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience managing complex schedules and travel arrangements. Have specific examples ready that showcase your ability to multitask and prioritise effectively under pressure.
✨Tip Number 4
Highlight your communication skills in conversations with potential employers. Being able to articulate your thoughts clearly and confidently will demonstrate your capability to support a dynamic deal team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in financial services, particularly any roles where you've supported deal teams. Use specific examples to demonstrate your ability to manage complex calendars and travel arrangements.
Craft a Compelling Cover Letter: In your cover letter, emphasise your strong communication skills and your ability to work under pressure. Mention your familiarity with tools like Concur and how you can contribute to team morale and efficiency.
Showcase Your Multitasking Skills: Provide examples in your application that illustrate your multitasking abilities and how you've successfully prioritised tasks in high-pressure situations. This will resonate well with the demands of the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at VWA (Victoria Wall Associates)
✨Showcase Your Financial Services Experience
Make sure to highlight your previous experience in financial services, especially if you've worked with deal teams. Be prepared to discuss specific examples of how you've supported such teams in the past.
✨Demonstrate Your Calendar Management Skills
Since managing complex calendars is a key part of the role, come ready to explain your approach to scheduling and prioritising tasks. You might even want to share a scenario where you successfully managed conflicting appointments.
✨Prepare for Travel Coordination Questions
Expect questions about your experience with travel bookings and itineraries. Have a couple of examples ready that showcase your attention to detail and ability to handle intricate travel arrangements.
✨Emphasise Team Collaboration
The role requires effective collaboration, so be ready to discuss how you've worked as part of a team in high-pressure situations. Share instances where you helped foster team morale or provided reliable support to colleagues.
