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- Tasks: Support team activities with efficient admin systems and manage records.
- Company: Join a dynamic education sector team in Birmingham.
- Benefits: Enjoy flexible part-time hours and a supportive work environment.
- Why this job: Gain valuable experience while contributing to the education sector.
- Qualifications: Experience in an office setting and proficiency in Microsoft Office required.
- Other info: Immediate start for a 3-month temp assignment, working 2.5 days a week.
Part-time Administrator, ASAP start, 3-month temp assignment, public sector.
Your new company: You will be working within education in Birmingham.
Your new role: In this role, you will be responsible for maintaining efficient administrative systems to support team activities, including managing both electronic and hard copy records and filing systems. You will coordinate and maintain records using various software, such as spreadsheets and databases, and ensure compliance with relevant processes and regulations, such as submitting timesheets, claiming expenses, and raising purchase orders. Your duties will also include preparing and modifying documents, scheduling and coordinating meetings, appointments, and events, and making travel arrangements when necessary. Additionally, you will produce agendas, circulate papers, and write and distribute minutes. You will manage team and department calendars, provide administrative support such as answering and directing calls, photocopying, mailing, and maintaining office supplies, and respond to routine enquiries. You will also handle requests for information and data, ensuring all tasks are completed efficiently and accurately. This role is a part-time vacancy, working 2.5 days per week Monday to Wednesday (18 hours per week).
What you’ll need to succeed: To be successful in this role, you will have experience in a similar office environment. You will be proficient in IT skills, particularly with Microsoft Office. You should have knowledge of clerical and administrative procedures, including filing, record keeping, and note-taking. Strong written and verbal communication skills are required, along with the ability to demonstrate an organised approach to work and prioritise tasks effectively. The ideal candidate should also have the aptitude to learn new skills quickly and exhibit good attention to detail and accuracy. You must be looking for part-time hours and able to start ASAP for a minimum of 3-month assignment.
What you’ll get in return: You will be able to start a new assignment immediately. You will have the flexibility to work just mornings to suit you. You will be part of a friendly and approachable team who will support your growth and development.
What you need to do now: If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as spreadsheets and databases. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed administrative tasks in previous roles. Highlighting your organisational skills and attention to detail will show that you're a great fit for this part-time position.
✨Tip Number 3
Research the public sector environment, particularly within education. Understanding the unique challenges and regulations can help you speak confidently about how you can contribute to the team.
✨Tip Number 4
Be ready to discuss your availability and flexibility during the interview. Since this role requires an ASAP start and part-time hours, showing that you can accommodate their needs will make you a more attractive candidate.
We think you need these skills to ace Part Time Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your proficiency with Microsoft Office and any specific software you have used for record-keeping and data management.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your organisational skills, attention to detail, and ability to manage multiple tasks effectively, as these are crucial for the position.
Showcase Communication Skills: In your application, provide examples of your written and verbal communication skills. This could include experiences where you prepared documents, took minutes, or handled enquiries, demonstrating your ability to communicate clearly and professionally.
Highlight Flexibility and Availability: Since this is a part-time role with an ASAP start, make sure to mention your availability clearly in your application. Indicate your willingness to work the specified hours and your readiness to begin immediately.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Highlight specific tasks you've managed, such as record keeping, scheduling, and document preparation, to demonstrate your capability in handling the responsibilities of this position.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in various software, especially Microsoft Office, make sure you can confidently discuss your experience with these tools. Consider mentioning any specific projects where you utilised spreadsheets or databases effectively.
✨Demonstrate Organisational Skills
The ability to prioritise tasks is crucial for this role. Prepare examples of how you've successfully managed multiple responsibilities in the past, ensuring that you can convey your organised approach to work during the interview.
✨Prepare for Common Interview Questions
Anticipate questions related to your communication skills and attention to detail. Be ready to provide examples of how you've handled enquiries or produced accurate documentation, as these are key aspects of the job.
