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- Tasks: Support daily office operations and assist the TechOps team with various administrative tasks.
- Company: Join TransPerfect, a global leader in language and technology solutions.
- Benefits: Enjoy a flexible work environment and opportunities for professional growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make a real impact.
- Qualifications: Bachelor's degree required; strong communication and organisational skills essential.
- Other info: On-site role in Manchester with a focus on collaboration and teamwork.
The predicted salary is between 24000 - 36000 £ per year.
The role entails working as the office operations coordinator on site in TransPerfect Manchester location. Running the day to day upkeep of the office space, supporting the team on other tasks whenever necessary and liaising with remote teams to ensure tasks on location are completed are components of the role. It is a flexible position and by reporting to the manager on a daily basis is key to prioritizing tasks and taking on new projects or responsibilities. Assisting with administrative duties for the TechOps global software development team will be balanced with on-location tasks. This portion includes coordinating new hire onboarding and equipment tracking, help with event planning/meeting planning and content creation, proofreading and data input.
Responsibilities:
- Provide support to TechOps team on software development projects
- Work on a request system to track task management
- Collaboration with IT, Operation teams
- Track and complete new hire onboarding in relation to application access for training, first day coordination & IT equipment allocation
- Complete data entry projects or data analysis tasks
- Billing data & reports monthly
- Note-taking in team meetings and other meetings/conferences
- Compile team updates and periodically distribute
- Assist in content creation for presentations, conferences, seminars or in-person trainings
- Coordination of events, travel or team activities
- Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor
- Office management – arranging activities and maintaining relationship with office supplies vendors
- Greet visitors, ensure compliance with visitor/guest sign-in
- Keep the reception area neat and clean
- Greet interview candidates and notify the correct employee they are here to see; greet clients and welcome them
- Notify employees in the event of special deliveries, coordinate the post, and deal with deliveries in general
- Helping the Health and Safety manager with organizing the safe return to the office in case of drills or emergency situations
- Office stock, purchases and orders; organizing couriers when needed
- Support with new hires; ensure access to the building, IT set up, phone set up, health and safety checks on workstation, etc.
- Support the office on renovation works
- Coordinate with the building team to make employees aware of updates, events or changes
- Contact maintenance personnel when needed
- Perform other special projects or duties when required
Required skills:
- Excellent written and verbal communication skills in English
- Reliable
- Punctual
- Ability to work on site every day
- Proactive
- Can-do attitude
- Friendly
- Exceptional problem solving skills
- Ability to maintain professionalism in all situations
- Customer service and/or operations/receptionist experience
- Strong interpersonal skills
- Effective time management
Required experience and qualifications:
- Minimum Bachelor's degree or its equivalent
Desired skills and experience:
- Outlook management skills
- Microsoft excel experience
- Good telephone skills & written communication
- Extremely organized
- Experience as an office assistant or administrative assistant
Office Admin Assistant employer: TransPerfect
Contact Detail:
TransPerfect Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, such as Microsoft Excel and Outlook. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This could be through a brief discussion during the interview about your time management strategies or how you prioritise tasks effectively.
✨Tip Number 3
Highlight your customer service experience during the interview. Since the role involves greeting visitors and clients, sharing specific instances where you've provided excellent service can illustrate your friendly and professional demeanour.
✨Tip Number 4
Prepare to discuss your problem-solving skills by thinking of scenarios where you've had to resolve issues quickly and efficiently. This will show that you have a proactive approach, which is essential for the dynamic nature of this role.
We think you need these skills to ace Office Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Admin Assistant role. Emphasise your organisational skills, communication abilities, and any previous administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific tasks from the job description, such as supporting the TechOps team or coordinating new hire onboarding, to demonstrate your understanding of the role.
Showcase Your Skills: In your application, clearly outline your proficiency in Microsoft Excel and Outlook management. Provide examples of how you've used these tools in past roles to manage tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at TransPerfect
✨Showcase Your Organisational Skills
As an Office Admin Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities outlined in the job description.
✨Communicate Clearly and Confidently
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences. Remember, the interviewers will be looking for your verbal communication skills.
✨Demonstrate a Proactive Attitude
The job requires a proactive approach to tasks. Be ready to discuss instances where you took initiative in your previous roles, whether it was improving a process or stepping up to help a colleague. This will show that you're a self-starter who can take on new challenges.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various office situations. Think of scenarios where you had to resolve conflicts, manage time effectively, or assist with onboarding new hires. This preparation will help you respond thoughtfully during the interview.
