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- Tasks: Plan and book travel for staff at exciting golf events.
- Company: Join the Legends Tour, a global golf tour for over 50s professionals.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for travel.
- Why this job: Be part of a dynamic team shaping the future of golf events.
- Qualifications: Experience in travel coordination and strong organisational skills required.
- Other info: Passion for golf is a plus; flexible working environment.
The predicted salary is between 24000 - 28000 £ per year.
Responsible for planning and booking all staff travel and accommodation for Legends Tour events throughout the season. The role also includes administrative support for the Tournament Operations team to plan and manage Legends Tour events.
Operations Department
Our team manages the running of all Legends Tour tournaments throughout the season, as well as supporting the operations of the business as a whole where needed. We are a small team, so each and every one of us has an important role to play. It's vital you are willing to help and support others in the team where needed, can work flexibly to meet operational requirements and enjoy working in a busy, often demanding role, juggling priorities and navigating the challenges of this type of role.
Key responsibilities:
- Managing flights, accommodation, transfers and car hire for 15-20 staff at each of our tournaments and ensuring this is done in the most cost-effective way possible.
- Investigating and understanding any Visa requirements for staff and players travelling to our events.
- Managing Visa applications for staff if needed.
- Supporting the Tournament operations team where required.
- Managing purchase orders and invoicing management for events you are working on.
Experience:
- Experience negotiating hotel rates and cancellation policies.
- Working with travel partners and managing multiple flight bookings at any one time to find the most cost-effective routes.
- Managing flights with multiple destinations.
- Experience arranging Carnet shipments for equipment.
Skills, Qualifications and Personal Attributes:
- A team player who excels working as part of a small team with a positive and proactive ‘can do’ attitude.
- Strong communication & interpersonal skills, both internally and externally.
- Self-driven and open to learning new processes, systems and skills.
- Excellent organisation skills, with a strong attention to detail and adherence to meeting standards.
- Cost conscious mindset.
- Self-driven and able to use own initiative.
Desirable:
- A passion for golf and experience working in the golf industry preferred.
- Experience raising and managing Carnet applications for temporarily importing and exporting equipment.
About the Legends Tour:
The Legends Tour is a global golf tour for over 50s professional golfers and part of the European Tour Group but is structured independently with its own experienced team. Our vision is to make the Legends Tour the ‘Home of over 50s world golf and the ultimate amateur experience in golf.’ By putting Major winners and ex Ryder Cup captains front and centre of the brand – recognisable, historic characters, we have created a unique proposition with unrivalled engagement opportunities globally through Pro-Am playing opportunities. The celebrity series is attracting household names, raising hundreds of thousands for charity and offers a route to consumers that transcends the golf market. With significant investment and a sophisticated marketing strategy, we have a significant following on our social media channels and stream our content on the Legends Tour YouTube channel. This is an exciting time to join the Legends Tour and be part of our huge international growth curve.
Salary: £30-35k per annum
Location: Hybrid role, home working with a 1 day a week in our Wentworth Office (Virginia Water), plus some travel requirements to support events.
Application deadline: 5pm, 14th May 2025
Locations
Travel Coordinator, Operations Executive employer: Legends Tour
Contact Detail:
Legends Tour Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Coordinator, Operations Executive
✨Tip Number 1
Familiarise yourself with the travel logistics specific to the golf industry. Understanding how tournaments operate and the unique challenges they present will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the golf and events management sectors. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities within the Legends Tour.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock itinerary for a hypothetical tournament. This will showcase your ability to manage multiple bookings and highlight your attention to detail, which is crucial for this role.
✨Tip Number 4
Research the Legends Tour's recent events and their operational strategies. Being knowledgeable about their past tournaments and current initiatives will show your genuine interest and help you stand out during the interview process.
We think you need these skills to ace Travel Coordinator, Operations Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in travel coordination, event management, and any specific skills mentioned in the job description, such as negotiating hotel rates or managing multiple flight bookings.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the golf industry. Mention your ability to work flexibly and support a small team, as well as your strong organisational skills and attention to detail.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed travel logistics, handled visa applications, or worked in a fast-paced environment. Use specific examples to demonstrate your capabilities.
Show Enthusiasm for the Legends Tour: Express your excitement about the opportunity to work with the Legends Tour. Mention your understanding of their vision and how your skills align with their goals, particularly in enhancing the experience for over 50s golfers.
How to prepare for a job interview at Legends Tour
✨Show Your Organisational Skills
As a Travel Coordinator, you'll need to juggle multiple bookings and manage various travel arrangements. Be prepared to discuss your previous experiences in managing complex itineraries and how you ensure everything runs smoothly.
✨Demonstrate Team Spirit
This role requires a strong team player attitude. Share examples of how you've supported colleagues in the past, especially in high-pressure situations, to highlight your collaborative nature.
✨Highlight Cost-Effective Solutions
Since managing costs is crucial, be ready to talk about your experience negotiating rates with hotels or travel partners. Discuss specific instances where you successfully saved money while maintaining quality service.
✨Express Your Passion for Golf
While not mandatory, having a passion for golf can set you apart. If you have any relevant experiences in the golf industry or personal anecdotes related to golf, make sure to share them during the interview.
