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- Tasks: Support 4 busy Partners with communication, document management, and travel arrangements.
- Company: Join a dynamic international law firm in the heart of Leeds.
- Benefits: Enjoy hybrid working, professional growth, and exposure to the legal sector.
- Why this job: Be part of a fast-paced environment focused on innovation and client relationships.
- Qualifications: 2+ years as a Personal Assistant; legal experience is a plus but not required.
- Other info: Opportunity for career advancement in a supportive and high-performing team.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a dynamic, international law firm based in the centre of Leeds, is seeking a proactive PA to provide support to 4 busy Partners. They are looking for a highly organised, proactive and adaptable PA who is looking to further their career within the legal sector.
As the PA to 4 busy Partners and teams, you will play a pivotal role in managing their daily activities. Project support and Relationship Management support will provide the opportunity to expand on the traditional PA tasks.
PA Responsibilities:
- Communication Management: Act as the first point of contact for both internal and external communications, including managing emails, phone calls and correspondence.
- Document Management: Handle confidential documents and assist in preparing reports, presentations and other materials as needed.
- Travel Arrangements: Coordinate domestic and international travel arrangements, including flights, accommodation and transportation.
- Task and Deadline Management: Assist partners in managing their tasks, projects and deadlines to ensure timely and efficient delivery.
- Office Support: Provide general office support, ensuring that all administrative tasks are completed effectively and efficiently.
- BD, Marketing and Relationship Manager Support: Attend BD meetings, assist RM and BD actions and actively participate in planning client events.
Proven 2 years + experience as a Personal Assistant – a legal background is not a prerequisite but a similar industry would be a benefit. Adaptability to shifting priorities and changing business needs. Enthusiastic, flexible and approachable demeanour.
This is an excellent opportunity to join a fast-paced and dynamic forward-thinking legal firm with global exposure in the heart of Leeds, offering the chance to work in a professional, high-performing environment. With a strong focus on growth and innovation, our client provides an exciting setting for an exceptional PA looking to gain exposure across the legal sector.
Assistant to PA (Permanent) employer: Lily Shippen
Contact Detail:
Lily Shippen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to PA (Permanent)
✨Tip Number 1
Familiarise yourself with the legal sector and its terminology. Understanding the basics of law and the specific practices of the firm can help you stand out during interviews and demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the legal field, especially those who work as PAs or in similar roles. Attend industry events or join relevant online groups to gain insights and potentially get referrals that could lead to an interview.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 4
Research the specific partners you will be supporting. Knowing their backgrounds, areas of expertise, and recent cases can help you tailor your approach and show genuine interest in their work during the interview process.
We think you need these skills to ace Assistant to PA (Permanent)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant, especially any roles where you managed multiple tasks or supported senior management. Emphasise your organisational skills and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the legal sector. Mention specific examples of how you've successfully managed communications, documents, and travel arrangements in previous positions.
Highlight Relevant Skills: In your application, focus on skills that align with the job description, such as communication management, document handling, and task management. Use keywords from the job listing to demonstrate your fit for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Lily Shippen
✨Showcase Your Organisational Skills
As a PA to busy Partners, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Demonstrate Proactive Communication
Since you'll be the first point of contact for communications, it's important to show that you can handle this effectively. Be ready to discuss how you've managed communications in previous roles, including any strategies you used to prioritise messages and maintain professionalism.
✨Prepare for Scenario-Based Questions
Expect questions that assess your adaptability and problem-solving skills. Think of scenarios where you had to adjust to changing priorities or resolve conflicts, and be prepared to explain your thought process and the outcomes.
✨Research the Firm and Its Culture
Understanding the law firm's values and culture will help you align your answers with what they are looking for. Familiarise yourself with their recent projects or initiatives, and be ready to discuss how your skills and experiences can contribute to their goals.
