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For Companies At a Glance
- Tasks: Coordinate daily workloads, handle client enquiries, and manage maintenance schedules.
- Company: Join a dynamic team in the facilities management sector, focused on delivering top-notch service.
- Benefits: Enjoy a hybrid work model with flexible hours and opportunities for professional growth.
- Why this job: Be part of a supportive culture that values your input and offers real-world impact.
- Qualifications: Proficiency in Microsoft Office and CAFM systems; experience in facilities management preferred.
- Other info: This role provides backup support to senior staff and involves diverse tasks for skill development.
The predicted salary is between 36000 - 60000 £ per year.
Contract Support – Facilities Services Location: London City Employment Type: Temp – Perm Department: Facilities Services About the Role We are looking for an organised and detail-oriented Contract Support Administrator to provide essential administrative and financial support to our Facilities Services contract. Working closely with the Contract Manager and operational teams, you will help ensure smooth contract delivery, accurate reporting, and high levels of customer satisfaction. Key Responsibilities Provide day-to-day administrative support to the Facilities Services contract Raise and process purchase orders, invoices, and variations Support budgeting, cost tracking, and financial reporting Maintain accurate records within CAFM and finance systems Produce monthly reports, KPIs, and performance data Assist with subcontractor administration, onboarding, and compliance documentation Support health
Contract Support employer: PRS
Contact Detail:
PRS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support
✨Tip Number 1
Familiarise yourself with CAFM systems and tools commonly used in facilities management. This will not only help you understand the role better but also demonstrate your proactive approach to potential employers.
✨Tip Number 2
Brush up on your Microsoft Excel skills, especially functions related to data tracking and reporting. Being able to showcase your proficiency in Excel during discussions can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the facilities management and construction industries. Attend relevant events or join online forums to gain insights and potentially get referrals that could lead to job opportunities.
✨Tip Number 4
Prepare to discuss your experience in handling client enquiries and managing tasks effectively. Think of specific examples where you've successfully coordinated workloads or resolved issues, as this will highlight your suitability for the role.
We think you need these skills to ace Contract Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management or the construction industry. Emphasise your proficiency in Microsoft Excel, Word, Outlook, and any CAFM systems you've used.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Contract Support role. Mention your ability to coordinate workloads, handle client enquiries, and manage purchase orders effectively.
Showcase Your Skills: In your application, clearly demonstrate your strong IT skills and attention to detail. Provide examples of how you've successfully managed tasks similar to those listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at PRS
✨Showcase Your Organisational Skills
As a Contract Support, you'll need to coordinate daily workloads and manage multiple tasks. Be prepared to discuss your experience in organising schedules and prioritising tasks effectively. Use specific examples from your past roles to illustrate your ability to keep everything running smoothly.
✨Demonstrate Your IT Proficiency
Since the role requires proficiency in Microsoft Excel, Word, Outlook, and CAFM systems, make sure to highlight your technical skills. Bring up any relevant projects where you used these tools, and be ready to discuss how you can leverage them to improve efficiency in the team.
✨Prepare for Client Interaction Scenarios
You'll be the first point of contact for client enquiries and escalations. Think about how you would handle difficult situations or complaints. Prepare some examples of how you've successfully resolved issues in the past, showcasing your communication skills and customer service approach.
✨Understand Financial Processes
The role involves managing purchase orders, invoices, and financial documentation. Brush up on your knowledge of these processes and be ready to discuss any relevant experience. Showing that you understand the financial side of contract support will set you apart from other candidates.
