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For Companies At a Glance
- Tasks: Provide essential admin support, manage meetings, and handle document tasks.
- Company: Join a public sector organisation making a difference in the community.
- Benefits: Earn £12.59 per hour, enjoy flexible work options, and gain valuable experience.
- Why this job: Perfect for those seeking hands-on experience in a supportive environment with immediate start.
- Qualifications: 2 GCSEs or equivalent plus office experience; strong IT and communication skills required.
- Other info: Opportunity for 1 day of remote work and potential for future roles.
Your new company
Hays are partnering with a public sector organisation to recruit for a temporary Admin Assistant.
Your new role
- Deliver professional administrative support for the Association.
- Handle general admin tasks, including taking and passing on messages.
- Respond to routine operational queries or refer them as needed.
- Help plan and organise meetings and events, including logistics and setup.
- Provide admin and secretarial support, including document handling, data entry, and communication.
- Travel to meetings to take and distribute accurate minutes.
- Create promotional materials like leaflets, invites, and agendas.
- Support tenants with mobility challenges.
- Maintain and organise records and document systems, both physical and digital.
- Update databases and generate reports and performance stats.
- Perform occasional physical tasks like setting up event equipment.
- Transport equipment to and from storage for events.
- Assist with file archiving and arranging storage or transport.
What you'll need to succeed
- 2 GCSEs or equivalent AND 6 months’ experience in an office environment OR 1 year’s experience in an administrative role.
- Proficient use of a range of IT packages including Microsoft.
- Strong communication skills (both written & verbal).
- Good organisation and time management skills.
- Minute taking.
- Possess a full current driving licence and access to a car.
What you'll get in return
- £12.59 per hour.
- 6 months temporary.
- 1 day work from home.
- South Belfast location.
- Immediate start.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Being able to discuss your experience with document handling, data entry, and minute taking during an interview will show that you understand the role and are prepared for it.
✨Tip Number 2
Highlight your proficiency in Microsoft Office and any other relevant IT packages. Consider preparing examples of how you've used these tools effectively in previous roles, as this will demonstrate your capability to handle the technical aspects of the job.
✨Tip Number 3
Practice your communication skills, both written and verbal. Since the role involves responding to queries and creating promotional materials, being articulate and clear in your communication will be crucial. You might even want to prepare a mock presentation or write a sample email to showcase your skills.
✨Tip Number 4
If you have experience with event planning or logistics, be ready to discuss this in detail. The role requires organising meetings and events, so sharing specific examples of how you've successfully managed similar tasks will set you apart from other candidates.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your proficiency with IT packages, communication skills, and any specific tasks you've handled that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the Admin Assistant role. Mention your organisational skills, experience with minute taking, and how you can support tenants with mobility challenges.
Highlight Relevant Experience: In your application, clearly outline your previous office experience, especially any roles where you managed logistics for meetings or events. Use specific examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as document management, data entry, and minute taking, as these are crucial for the role.
✨Demonstrate Communication Proficiency
Since strong communication skills are essential, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated in past roles, both in writing and verbally.
✨Organisational Skills Matter
Prepare to discuss how you manage your time and organise tasks. You might want to share strategies you've used to prioritise work, especially when handling multiple responsibilities like event planning and record maintenance.
✨Familiarity with IT Tools
Brush up on the IT packages mentioned in the job description, particularly Microsoft Office. Be ready to discuss your proficiency with these tools and how you've used them in previous roles to enhance productivity.
