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- Tasks: Manage payroll for all employees, ensuring accuracy and compliance with UK regulations.
- Company: Join a vibrant hospitality group based in Soho, London, known for its amazing venues.
- Benefits: Enjoy a competitive salary, bonus scheme, 50% food discount, and early pay access.
- Why this job: Be part of a fun team while making a real impact on employee satisfaction and financial accuracy.
- Qualifications: Experience in payroll management, knowledge of UK employment law, and proficiency in payroll software required.
- Other info: Opportunities for training and development to support your career growth.
The predicted salary is between 42000 - 84000 £ per year.
The Payroll Manager plays a critical role in ensuring the accurate and timely processing of payroll across all employees within the group. With a focus on compliance and operational excellence, the role serves as a key liaison between Finance, HR, and Operations, ensuring that all payroll-related processes adhere to UK regulations and company policies. This position directly impacts employee satisfaction and financial accuracy, supporting the overall success of the business by guaranteeing that employees are paid correctly and on time, every time. The Payroll Manager will also contribute to the continuous improvement of payroll systems, processes, and reporting procedures to keep up with evolving business needs and legislative changes.
Our UK Support Centre is based in the heart of Soho, London.
What's in it for you:
- Base salary in the region of £60,000 DOE
- Bonus scheme so you share in the business’ success.
- An amazing 50% discount on food and drink across all our awesome venues
- 4 x Salary life assurance to support your loved ones if the worst happens
- Deals and discounts with a wide range of businesses through our discount portal
- Early access to your pay through Wagestream
- Access to our Employee Assistance Program (EAP) which provides consultation sessions on mental health, well-being and finance, grants, and any other needed support.
- Training and development opportunities. We're invested in your success during your time with us!
- Fun and vibrant working environment with a fantastic team.
Key Responsibilities:
- Oversee the end-to-end payroll process for all employees (full-time, part-time, zero-hours, and casual workers) across 45 sites, ensuring payroll is processed accurately and on time.
- Ensure compliance with payroll legislation, including PAYE, National Insurance (NI), statutory payments (SSP, SMP, etc.), and Real Time Information (RTI) submissions to HMRC.
- Administer and reconcile tips, service charges, and tronc schemes in line with HMRC and company guidelines.
- Liaise with HR and department managers to ensure accuracy of rota systems and staff data (e.g., starters, leavers, absences), maintaining up-to-date and accurate records of all employee movements.
- Oversee statutory reporting, including P45s, P60s, P11Ds, and Gender Pay Gap reports, ensuring all reports are filed correctly and on time.
- Manage pension contributions and auto-enrolment compliance under The Pensions Regulator, ensuring that all pension-related processes are handled in compliance with relevant regulations.
- Maintain payroll systems and software (Fourth Hospitality), ensuring data integrity, timely updates, and system optimisation to meet business needs.
- Respond to payroll-related queries from employees and management in a professional and timely manner, resolving issues promptly and providing clarity where needed.
- Coordinate with finance to support month-end reporting, payroll journals, and reconciliations of all payroll accounts to ensure financial accuracy and integrity.
- Ensure GDPR compliance in handling personal and payroll-related data, protecting employee information in line with regulatory standards.
- Regularly review and optimise payroll processes to ensure efficiency, identifying areas for improvement and implementing solutions to streamline operations.
- Monitor and ensure adherence to budgetary payroll constraints while managing the overall payroll process.
- Collaborate with senior management and HR to provide regular updates on payroll status, ensuring transparency and smooth communication across departments.
- Keep up to date with changes in payroll legislation, best practices, and industry trends, ensuring the business remains compliant and competitive in its payroll practices.
Required Experience:
- Proven experience in payroll management within the UK, ideally in the hospitality or leisure sector.
- Strong knowledge of employment law, HMRC regulations, and payroll compliance.
- Familiarity with hospitality workforce structures, such as tronc schemes, casual staffing, and shift-based pay.
- Proficiency in payroll software (Fourth Hospitality, Wagestream, Moorepay, or similar).
- Excellent attention to detail, strong organisational skills, and the ability to meet strict deadlines.
- Strong communication skills with the ability to effectively liaise across departments.
Contact Detail:
Nightcap PLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Manager
✨Tip Number 1
Familiarise yourself with the specific payroll software mentioned in the job description, such as Fourth Hospitality. Consider taking online courses or tutorials to enhance your proficiency, as this will demonstrate your commitment and readiness to hit the ground running.
✨Tip Number 2
Stay updated on UK payroll legislation and compliance requirements. Joining relevant forums or groups can help you network with other professionals and gain insights into best practices, which will be beneficial during interviews.
✨Tip Number 3
Highlight your experience in managing payroll for diverse employee types, especially in the hospitality sector. Be prepared to discuss specific challenges you've faced and how you overcame them, as this will showcase your problem-solving skills.
✨Tip Number 4
Prepare to discuss how you would optimise payroll processes. Think of examples from your past experience where you identified inefficiencies and implemented solutions, as this aligns with the company's focus on continuous improvement.
We think you need these skills to ace Payroll Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in payroll management, especially within the UK and ideally in the hospitality sector. Emphasise your knowledge of employment law and HMRC regulations, as well as any relevant software proficiency.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for payroll management and your understanding of the role's responsibilities. Mention specific experiences where you've ensured compliance and operational excellence in payroll processes.
Highlight Relevant Skills: In your application, clearly outline your strong organisational skills, attention to detail, and ability to meet deadlines. Provide examples of how you've effectively communicated across departments to resolve payroll-related issues.
Showcase Continuous Improvement: Demonstrate your commitment to continuous improvement by mentioning any initiatives you've led or participated in that optimised payroll processes. This could include implementing new systems or improving existing ones to enhance efficiency.
How to prepare for a job interview at Nightcap PLC
✨Know Your Payroll Legislation
Make sure you brush up on UK payroll legislation, including PAYE, National Insurance, and statutory payments. Being able to discuss these topics confidently will show that you understand the compliance aspect of the role.
✨Familiarise Yourself with Payroll Software
If you have experience with payroll software like Fourth Hospitality or Wagestream, be ready to talk about it. Highlight any specific features you've used and how they helped streamline payroll processes in your previous roles.
✨Demonstrate Attention to Detail
Prepare examples from your past work where your attention to detail made a significant impact. This could be about ensuring accurate payroll processing or resolving discrepancies, as this role requires precision.
✨Showcase Your Communication Skills
Since the Payroll Manager acts as a liaison between various departments, be prepared to discuss how you've effectively communicated with HR, Finance, and Operations in the past. Share specific instances where your communication skills led to successful outcomes.
