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- Tasks: Coordinate facilities services and ensure high standards of property management.
- Company: Join Arval BNP Paribas, a global leader in vehicle leasing with a friendly culture.
- Benefits: Enjoy 25 days holiday, private medical cover, and a free on-site gym.
- Why this job: Be part of a supportive team focused on sustainability and customer service.
- Qualifications: Looking for a professional with excellent interpersonal skills and health & safety knowledge.
- Other info: Opportunity for paid overtime and flexible benefits to suit your lifestyle.
The predicted salary is between 22800 - 31800 £ per year.
Swindon On site
We are Arval BNP Paribas, a global leader in vehicle leasing and the fourth largest leasing company in the UK. Our passion for Service, Sustainability, and Solutions is brought to life by each and every one of our people who we call Journey Makers. Culturally, we are a friendly bunch more human than corporate and we serve a diverse customer base. From families choosing their first electric vehicle to global brands seeking to switch their fleets to electric vehicles, whatever our customers' mobility needs, we have a solution to offer.
Why join Arval? In addition to the benefits and opportunities that come with being part of a progressive global banking group, we have a supportive and collaborative culture where wellbeing and work-life balance are taken seriously. Which is why we recently won the Wellbeing category of the 2024 Business Car Awards.
About the role: Reporting directly to the Facilities Manager, this role completes an essential part of the Facilities team in Swindon. This team manages the property, facilities, and health & safety for all our Journey Makers, contractors, third party suppliers and customers across our three UK based sites. The role covers the full spectrum of facilities services and will support the wider business plus internal customers, whilst assisting the Facilities Manager with the management of the property portfolio under the function's control.
The role will be the focal point for third party contractor coordination of hard and soft FM services and associated health & safety, compliance, and legislative management within the team. You will be fully committed within the team in ensuring the day-to-day operations and "business as usual" activities of the properties plus ensure buildings are maintained to a high standard. The successful candidate will also be a point of contact in the Facilities Manager's absence or if the Facilities Manager is located remotely. The role will assist in the collation and reporting of data for important programs such as environmental, social & governance (ESG), Health and Safety and other programs as assigned by the Facilities Manager.
Some of your key responsibilities will include:
- Primary site contact for coordination in Swindon including other sites
- Handling site postal requirements working with external partners and internal customers on critical requirements
- Administer finance/invoicing requirements using relevant systems, including budgeting and forecasting support annually
- Conduct inspections, risk assessments and coordinate H&S tasks including Health & Safety audits
- Coordinate H&S tasks including audits and governance obligations
- Complete DSE assessments supporting internal requirements and working with our external H & S Consultant
- Review & update business continuity requirements
- Manage & liaise with contractors, consultants, Landlords
- Manage day-to-day building issues
- Other general coordination tasks e.g. meeting room requirements for internal stakeholders
- Opportunity for paid overtime for any out of hours
What we are looking for: A smart, professional individual with a polite, courteous, and professional manner with excellent interpersonal skills - dedicated to delivering an excellent customer service experience. The ability to work to tight deadlines in a fast-paced environment, with the drive to work pro-actively, independently and as part of a team.
You will also be able to demonstrate:
- Involvement in writing and amending policies and procedures
- Capability of managing health and safety to local legislative compliance
- Skill in managing suppliers/service providers
- Experience in setting up supplier and managing purchase orders, invoice processing
- Relevant recognisable Health & Safety qualification would be beneficial
The package: We offer a basic starting salary of up to £28,500, plus a bonus of up to £1,100. We also offer 25 days holiday as standard, plus bank holidays, an extra day off for your birthday, and the option to purchase an additional 5 days. We also provide a comprehensive benefits package, including:
- Private medical cover, including a digital GP service
- Company pension with up to 10% employer contribution
- Discounts on our products and services and discounts in many high street brands
- 2 paid volunteering days every year
- Free on-site gym
- Subsidised restaurant serving chef-prepared breakfast and lunch, plus discounted Costa Coffee
- Plus, a range of flexible benefits to suit your lifestyle
Ready to make a difference? Sound interesting? Click to apply and a member of our Talent Acquisition team will review your CV. We are passionate about being a consciously inclusive employer, with a strong Speak Up culture. We are also proud to be a Ban the Box employer as part of our commitment to a fair and inclusive society for all.
Interview process: Telephone interview with our Talent Acquisition team, 1 hour interview with our Facilities Manager. If successful, a second interview with our Facilities Manager and HR Service Delivery Manager. If you are not shortlisted, we will still let you know the outcome of your application.
What are you waiting for? Apply today and we will be in touch.
Facilities Coordinator employer: BNP Paribas
Contact Detail:
BNP Paribas Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with Arval's values and culture. Since they emphasise a friendly and supportive environment, showcasing your interpersonal skills and ability to work collaboratively will resonate well during the interview.
✨Tip Number 2
Prepare to discuss your experience with health and safety compliance. Given that this role involves managing health and safety tasks, being able to provide specific examples of your past experiences will demonstrate your capability in this area.
✨Tip Number 3
Highlight any experience you have with facilities management or coordinating contractors. This role requires effective communication and coordination skills, so be ready to share how you've successfully managed similar responsibilities in the past.
✨Tip Number 4
Show your enthusiasm for sustainability and environmental initiatives. As Arval is focused on solutions for electric vehicles and sustainability, expressing your passion for these topics can set you apart from other candidates.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Facilities Coordinator role. Emphasise your customer service skills, health and safety knowledge, and any experience managing suppliers or contractors.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for facilities management and your understanding of Arval's values. Mention specific examples from your past experiences that demonstrate your ability to handle the responsibilities outlined in the job description.
Highlight Relevant Qualifications: If you have any health and safety qualifications or certifications, be sure to mention them prominently in your application. This will show that you are well-prepared for the compliance aspects of the role.
Showcase Interpersonal Skills: Since the role requires excellent interpersonal skills, include examples in your application that demonstrate your ability to work collaboratively and communicate effectively with various stakeholders.
How to prepare for a job interview at BNP Paribas
✨Understand the Company Culture
Before your interview, take some time to research Arval BNP Paribas and their company culture. They pride themselves on being friendly and human rather than corporate, so be prepared to showcase your interpersonal skills and how you can contribute to this environment.
✨Demonstrate Your Health & Safety Knowledge
Since the role involves managing health and safety compliance, be ready to discuss any relevant qualifications or experiences you have in this area. Highlight specific examples of how you've successfully managed health and safety tasks in previous roles.
✨Showcase Your Coordination Skills
As a Facilities Coordinator, you'll need to manage various contractors and services. Prepare to discuss your experience in coordinating multiple tasks and how you handle tight deadlines. Use examples that demonstrate your ability to work independently and as part of a team.
✨Prepare Questions for Your Interviewers
Having thoughtful questions ready shows your interest in the role and the company. Consider asking about the team's current projects, the challenges they face, or how success is measured in this position. This will also help you determine if the role is the right fit for you.
