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- Tasks: Support imports and exports, coordinate shipments, and manage inventory.
- Company: Odd Muse is a luxury womenswear brand focused on timeless fashion in London.
- Benefits: Gain experience in a dynamic environment with potential for growth in the fashion industry.
- Why this job: Join a passionate team and contribute to sustainable fashion while enhancing your skills.
- Qualifications: Experience in logistics is a plus; strong organisational and communication skills required.
- Other info: Opportunity to work closely with design and warehouse teams in an international market.
The predicted salary is between 28800 - 43200 £ per year.
Odd Muse is a luxury womenswear brand based in London that aims to introduce a slower pace to the fashion industry and provide timeless pieces to last in your wardrobe.
We are on the lookout for an Operations Assistant to work alongside the team at Odd Muse. The ideal candidate will play a crucial role in supporting the imports and exports within Odd Muse London, helping us build and develop our operations team as we move further into the international market. You will work closely with our design and warehouse teams. Your primary responsibilities will include coordinating shipping activities, maintaining accurate records, and ensuring timely delivery of products. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively.
Key Responsibilities:- Shipment Coordination: Coordinate with internal departments and external partners to ensure timely execution of operations. Organize and schedule shipments based on order priorities and delivery deadlines for pre-order dates and restocks. Collaborate with carriers, freight forwarders, and couriers to arrange transportation and track shipments in real-time. Maintain and update operations documentation, reports, and databases. Schedule meetings, track project deadlines, and support planning activities. Address and resolve any shipping-related issues or delays proactively.
- Inventory Management: Monitor and manage inventory, procurement, and supply chain tasks. Conduct regular stock checks and collaborate with the warehouse team to reconcile discrepancies.
- Documentation and Record Keeping: Maintain comprehensive and up-to-date records of shipments, including tracking information, delivery confirmations, and any relevant customs documentation. Prepare and submit shipping reports to management, summarising key performance indicators and identifying areas for improvement.
- Compliance and Regulations: Stay informed about shipping regulations, customs requirements, and industry best practices. Ensure that all shipments comply with international and domestic shipping regulations.
- Problem Resolution: Collaborate with various teams to resolve shipping-related issues, such as damaged goods, missing items, or delivery discrepancies.
- Process Improvement: Identify opportunities for process improvement and efficiency in shipping operations. Work with the team to implement changes and enhancements to optimize the shipping process.
- Experience in logistics or supply chain management is a plus.
- Strong computer skills, including proficiency in shipping software and Microsoft Office applications.
- Excellent organizational, communication, and problem-solving skills.
- Ability to work in a fast-paced environment and handle multiple priorities simultaneously.
- Knowledge of shipping regulations, customs procedures, and transportation logistics.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
Operations Assistant employer: Odd Muse
Contact Detail:
Odd Muse Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with the logistics and supply chain management processes. Understanding the basics of shipping regulations and customs procedures will give you an edge in discussions during interviews.
✨Tip Number 2
Network with professionals in the fashion and logistics industries. Attend relevant events or join online forums to connect with people who can provide insights into the role and potentially refer you to opportunities.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock project plan for a shipping operation. This will showcase your ability to manage multiple priorities and highlight your proactive approach to problem-solving.
✨Tip Number 4
Research Odd Muse and their operations thoroughly. Understanding their brand values and how they approach international markets will help you tailor your conversations and show your genuine interest in the company.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and qualifications required for the Operations Assistant position. Tailor your application to highlight relevant experience in logistics, supply chain management, and any specific skills mentioned.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in shipping coordination, inventory management, and problem resolution. Use bullet points for clarity and include quantifiable achievements where possible.
Write a Compelling Cover Letter: In your cover letter, express your passion for the fashion industry and how your skills align with Odd Muse's mission. Highlight your organizational skills and ability to work collaboratively, as these are crucial for the role.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for the Operations Assistant role.
How to prepare for a job interview at Odd Muse
✨Show Your Organisational Skills
As an Operations Assistant, you'll need to demonstrate your strong organisational skills. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously.
✨Familiarise Yourself with Shipping Regulations
Since the role involves coordinating shipments and ensuring compliance with regulations, it's crucial to have a good understanding of shipping laws and customs procedures. Brush up on these topics before the interview to show your knowledge and readiness for the role.
✨Highlight Your Problem-Solving Abilities
The ability to resolve shipping-related issues is key in this position. Think of instances where you've successfully tackled challenges in logistics or operations, and be ready to share these stories during your interview.
✨Demonstrate Team Collaboration
This role requires working closely with various teams, so it's important to showcase your collaborative skills. Prepare examples of how you've effectively worked with others in previous roles, especially in fast-paced environments.
