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- Tasks: Coordinate property maintenance services and manage requests from owners and tenants.
- Company: Join a dynamic team in a busy Stranmillis office focused on high-quality customer care.
- Benefits: Enjoy paid holidays, a pension fund, and fun social events with your colleagues.
- Why this job: Be part of a fast-paced environment where your organisational skills will shine and make a difference.
- Qualifications: Administrative experience and strong communication, time management, and organisational skills are essential.
- Other info: Flexibility and determination to succeed are key in this role.
The predicted salary is between 30000 - 42000 £ per year.
We have an opening for a Property Maintenance Coordinator to join our busy Stranmillis office. The role is responsible for the organisation of maintenance services required across our rental portfolio. You must be confident, driven and committed to our high standard of customer care. Previous experience in the coordination of property maintenance is desirable.
The role would entail the following aspects:
- Create and maintain effective and respectful working relationships with all stakeholders.
- Record and manage all rental maintenance requests from property owners and tenants daily.
- Consult subcontractors to arrange suitable access for maintenance quotations and gain landlord authorisation.
- Monitor the progression of repairs, ensuring delivery within the expected time limits and costings.
- Monitor, arrange and record all necessary HMO compliance certificates according to the landlords specific needs.
- Monitor, arrange and record all necessary annual safety certificates.
- Effectively manage funding for impending works and review retention accounts monthly.
- Enter contractor invoices.
- Reconcile contractor statements.
- Prepare monthly contractor payments.
- Provide miscellaneous support to the Operations Director.
- Communicate effectively with internal departments on current maintenance issues.
- Miscellaneous ad-hoc duties as required, which may include holiday cover.
The role would require the following:
- Administrative experience.
- Strong communication skills.
- Strong diligence and organisational skills.
- Strong time management skills.
- Determination to succeed in a fast-paced environment.
- Flexible approach to work.
Skills: Organisation, Time Management, Client Relationship Management, Account Management
Benefits: Paid Holidays, Pension Fund, Social Events
Property Maintenance Coordinator employer: GOC Estate Agents Ltd
Contact Detail:
GOC Estate Agents Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Maintenance Coordinator
✨Tip Number 1
Familiarise yourself with property maintenance terminology and processes. Understanding the basics of HMO compliance and safety certificates will give you an edge in discussions with potential employers.
✨Tip Number 2
Network with professionals in the property management sector. Attend local property management events or join online forums to connect with others who can provide insights and possibly refer you to job openings.
✨Tip Number 3
Demonstrate your organisational skills by creating a mock maintenance schedule or a project plan. This will showcase your ability to manage multiple tasks effectively, which is crucial for the role.
✨Tip Number 4
Prepare to discuss your previous experiences in client relationship management. Be ready to share specific examples of how you've successfully handled maintenance requests or resolved issues in a timely manner.
We think you need these skills to ace Property Maintenance Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property maintenance coordination. Emphasise your administrative skills, communication abilities, and any previous roles that involved managing client relationships or coordinating maintenance services.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for customer care and your commitment to high standards. Mention specific examples of how you've successfully managed maintenance requests or worked with subcontractors in the past.
Highlight Relevant Skills: In your application, clearly outline your organisational and time management skills. Provide examples of how you've effectively managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
Showcase Your Flexibility: Demonstrate your flexible approach to work in your application. Mention instances where you've adapted to changing circumstances or taken on ad-hoc duties, as this is crucial for the role of Property Maintenance Coordinator.
How to prepare for a job interview at GOC Estate Agents Ltd
✨Showcase Your Organisational Skills
As a Property Maintenance Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised maintenance requests or coordinated with subcontractors.
✨Highlight Your Communication Abilities
Strong communication skills are crucial for this role. Be ready to discuss how you've effectively communicated with various stakeholders in previous positions, ensuring that everyone is on the same page regarding maintenance issues.
✨Demonstrate Your Time Management Expertise
In a fast-paced environment, time management is key. Share specific instances where you managed tight deadlines or prioritised tasks effectively to meet customer needs and maintain high standards.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios related to property maintenance coordination, such as handling unexpected delays or managing compliance certificates, and how you would approach these challenges.
