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- Tasks: Support daily operations, manage admin tasks, and assist across departments.
- Company: Murray Recruitment is a dynamic firm focused on delivering top-notch recruitment solutions.
- Benefits: Enjoy an attractive salary, pension, and 28 days of holiday.
- Why this job: Join a vibrant team, enhance your skills, and make a real impact in the office.
- Qualifications: Experience in a similar role, strong leadership, and excellent communication skills required.
- Other info: Flexible working hours with a supportive work culture.
The predicted salary is between 28800 - 43200 £ per year.
Murray Recruitment have a fantastic opportunity for a Senior Administrator for a permanent position based in South Lanarkshire. Reporting to the Business Manager, you’ll play a key role in supporting day-to-day operations and covering for the Office Manager when needed, using your organisational and leadership skills to maintain efficiency and service quality to support office operations and assist across departments. This varied role includes general admin, HR support, compliance coordination, and customer care.
Key Responsibilities:
- Perform day-to-day admin tasks, including scheduling meetings, managing calendars, preparing reports, and supporting new processes.
- Maintain filing systems, scan and distribute documents, and handle incoming/outgoing mail.
- Manage office supplies and ensure reception, meeting rooms, and communal areas remain clean and presentable.
- Act as the first point of contact for visitors and phone enquiries.
- Support social media activity and maintain internal contact directories.
- Assist in issuing jobs to the Operations Team and updating supplier/subcontractor records.
- Support quality/compliance activities including audit preparation and certification renewals.
- Help coordinate employee training, maintaining records and certifications.
- Liaise with customers, manage feedback, and assist in handling complaints professionally.
- Carry out other ad hoc duties as required by management.
Experience:
- Proven experience within similar role, preferably in the construction industry.
- Strong leadership skills with a track record of managing diverse teams.
- Excellent analytical, strategic, and problem-solving abilities.
- Financial acumen.
- Exceptional communication and interpersonal skills.
- Proficiency in financial software and tools.
Package:
- Attractive salary
- Working Hours: Monday – Thursday: 8am – 4.30pm / Friday 3:30pm
- Pension
- Holidays: 20 days plus 8 bank holidays
Assistant Office Manager employer: Murray Recruitment
Contact Detail:
Murray Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Office Manager
✨Tip Number 1
Familiarise yourself with the construction industry, as having relevant knowledge can set you apart. Research common challenges and trends in the sector to demonstrate your understanding during interviews.
✨Tip Number 2
Highlight your leadership experience by preparing specific examples of how you've successfully managed teams or projects. Be ready to discuss your approach to problem-solving and how it has positively impacted your previous workplaces.
✨Tip Number 3
Brush up on your financial acumen and proficiency in financial software. Consider taking a quick online course or reviewing key concepts to ensure you're confident discussing these skills in an interview.
✨Tip Number 4
Prepare to showcase your communication skills by thinking of examples where you've effectively handled customer feedback or complaints. This will demonstrate your ability to maintain service quality and professionalism in challenging situations.
We think you need these skills to ace Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and leadership. Emphasise any roles where you've managed teams or supported office operations, particularly in the construction industry.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to maintain service quality. Mention specific examples of how you've successfully handled similar responsibilities in previous roles.
Highlight Key Skills: In your application, clearly outline your analytical, strategic, and problem-solving abilities. Include any experience with financial software and tools, as well as your communication skills.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Assistant Office Manager role.
How to prepare for a job interview at Murray Recruitment
✨Showcase Your Organisational Skills
As an Assistant Office Manager, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully organised schedules, managed calendars, or maintained filing systems.
✨Highlight Leadership Experience
Since the role requires strong leadership skills, be ready to discuss your experience in managing teams. Share specific instances where you led a project or supported team members, showcasing your ability to motivate and guide others.
✨Prepare for Compliance Questions
Given the focus on compliance coordination, brush up on relevant regulations and standards in the construction industry. Be prepared to discuss how you've handled compliance-related tasks in previous roles, including audit preparation and certification renewals.
✨Demonstrate Excellent Communication Skills
Exceptional communication is key for this position. Practice articulating your thoughts clearly and concisely. Think of examples where you effectively liaised with customers or handled complaints, as these will illustrate your interpersonal skills.
