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- Tasks: Support a busy C-suite executive with inbox management, travel arrangements, and diary coordination.
- Company: Join a global charity focused on climate change and philanthropy.
- Benefits: Enjoy hybrid working, flexible hours, and the chance to make a real impact.
- Why this job: Be part of a mission-driven team that values proactive problem solvers and fosters strong relationships.
- Qualifications: Experience at C-suite level in fast-paced environments and knowledge of the climate sector required.
- Other info: Must be within commuting distance of London; some out-of-hours work may be needed.
The predicted salary is between 36000 - 60000 £ per year.
This global charitable organisation is looking for an exceptional Executive Assistant to support a busy C-suite executive in the charity’s climate division. The ideal candidate will be proactive, highly organised and confident, with previous experience working at C-suite level in a fast-paced, complex environment.
Ability to be proactive and stay a step ahead is essential. Experience managing someone with several different board seats across different organisations is required. Strong attention to detail is a must. We seek someone who thrives under pressure and enjoys working independently.
This EA must excel in inbox management, complex travel arrangements, scheduling and managing executive time. They must possess strong interpersonal skills and the ability to communicate with stakeholders at all levels. The role is privy to confidential information that requires the highest level of confidentiality and judgment.
The successful candidate must be able to build and maintain strong relationships, taking ownership of their work whilst managing busy diaries and staying one step ahead.
Experience in the climate and philanthropic sector is required. Must live within commutable distance from London.
Hours: 9 – 5:30 pm (some out of hours)
Based: Hybrid, flexible working, 2/3 days office
Duties include but are not limited to:
- Inbox management
- Diary management
- Complex and frequent travel
- Draft briefings
- Write emails on behalf of Executive
- Meeting agendas and minute taking
- Collaborating with stakeholders to maintain databases, manage priorities and facilitate information sharing
- General administrative duties, including invoice processing
- Holiday and sickness cover, including assistance with high workloads / absences
- Team onboarding
- Serve as the main contact on behalf of Executive
- Organise / coordinate events, team meetings, offsites, and high-level meetings
- Establish systems and processes to track task delivery and allocate resources
Contact Detail:
Joyce Guiness Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, C-suite. Global charity
✨Tip Number 1
Familiarise yourself with the climate and philanthropic sector. Research current trends, challenges, and key players in this field to demonstrate your knowledge during interviews and discussions.
✨Tip Number 2
Network with professionals who have experience as Executive Assistants at the C-suite level. Attend industry events or join relevant online forums to gain insights and potentially get referrals.
✨Tip Number 3
Showcase your organisational skills by creating a mock schedule or travel itinerary for a busy executive. This will not only highlight your abilities but also give you practical examples to discuss in interviews.
✨Tip Number 4
Prepare to discuss how you handle confidential information and maintain discretion. Think of specific scenarios where you've successfully managed sensitive situations in previous roles.
We think you need these skills to ace Executive Assistant, C-suite. Global charity
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles supporting C-suite executives. Emphasise your organisational skills and ability to manage complex tasks, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your understanding of the charity's mission and how your skills align with their needs. Mention your experience in the climate and philanthropic sector, and provide examples of how you've successfully managed busy schedules and inboxes.
Showcase Your Interpersonal Skills: Since the role requires strong communication with stakeholders at all levels, include specific examples in your application that showcase your interpersonal skills and ability to build relationships.
Highlight Confidentiality Experience: Given the sensitive nature of the role, it's important to mention any previous experience handling confidential information. Explain how you maintained discretion and exercised good judgment in past positions.
How to prepare for a job interview at Joyce Guiness Limited
✨Showcase Your Proactivity
Demonstrate your ability to stay one step ahead by sharing specific examples from your previous roles. Discuss how you anticipated the needs of executives and took initiative to solve problems before they arose.
✨Highlight Your Attention to Detail
Prepare to discuss instances where your attention to detail made a significant impact. Whether it was managing complex travel arrangements or ensuring accurate meeting minutes, be ready to illustrate how this skill has benefited your past employers.
✨Emphasise Your Interpersonal Skills
Since the role involves communicating with stakeholders at all levels, be prepared to talk about your experience in building relationships. Share examples of how you've effectively collaborated with diverse teams and managed expectations.
✨Understand the Climate Sector
Familiarise yourself with current trends and challenges in the climate and philanthropic sectors. Being knowledgeable about the organisation's mission and how your role as an Executive Assistant can support their goals will show your genuine interest and commitment.
