New Business Legal Assistant

Our client is seeking a New Business Assistant to ensure exceptional client service and regulatory compliance by overseeing the opening and closing of files across all practice areas and managing new enquiries for the Property and Private Client departments.\\n \\n The Firm:\\n Our client is a distinguished law firm, ranked in the Top 500 and holding numerous prestigious accreditations in recognition of their exceptional legal advice. With a rich history spanning two centuries, they have cultivated a strong and respected presence as a premier law firm in the Hertfordshire and London regions. Committed to progress, they are continually evolving and have a dedicated team of over 100 professionals.\\n \\n What will be expected of you?\\nWork collaboratively as part of a team to ensure compliance quality standards and audit requirements are met in line with the firm’s policies and procedures.\\nManage client onboarding processes for both new and existing clients, including the opening of electronic (and physical, where necessary) files.

This includes:\\nObtaining and reviewing client identification, and explaining the ID process where appropriate\\nEntering client information into the practice management system, and where applicable, into the probate or residential conveyancing systems\\nPreparing and issuing client care letters and Terms of Service\\nChecking for existing wills or deeds and arranging file retrievals where necessary\\nCarrying out Anti-Money Laundering (AML) and UK sanctions checks\\nPerforming conflict checks\\nAlerting legal teams to any issues identified during the file opening process\\nEnsure all file openings are completed accurately and returned to the relevant lawyer within agreed timescales and service levels.\\nUpdate and maintain the client and contact database to ensure accurate records.\\nRespond promptly to both internal and external enquiries.\\nCommunicate with clients over the telephone and in person regarding document releases and general enquiries.\\nHandle new enquiries—received via phone, in person, email, or the website—for all residential property and private client matters, and complete the appropriate enquiry forms.\\nClose electronic and physical files in line with the firm’s procedures.\\nProvide administrative support to the Private Client department.\\nOffer additional assistance to the wider practice support team and the business as a whole to help maintain a high standard of client service.\\n PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED.\\n In accordance with (url removed)