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- Tasks: Support the Academy's leadership with admin tasks and reception duties.
- Company: Join an award-winning Technology Academy in South West London.
- Benefits: Enjoy 5 weeks holiday, a supportive team, and a vibrant work environment.
- Why this job: Be part of a dynamic team making a difference in students' lives.
- Qualifications: Office experience and good IT skills are essential; training provided for specific systems.
- Other info: Flexible hours and easy commuting options available.
The predicted salary is between 25200 - 37800 £ per year.
This leading and award-winning Technology Academy based in South West London is looking for an experienced Secretary / Administrator to provide high quality support within the Academy’s main office including reception cover. This is a great opportunity to work in an interesting and rewarding role.
Working as part of the admin team, you will be required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity. Daily contact with a wide range of students, parents, teachers and staff will require flexibility, proactivity and good interpersonal skills.
Duties and responsibilities:
- To provide secretarial support to the Deputy Principals/Assistant Principals, including diary management, booking appointments with parents, sending emails and screening calls.
- Administration of Sixth Form Admissions.
- Maintaining the Academy’s student filing system and archiving system.
- Reception cover at lunchtimes and after the full-time receptionist has left.
- Managing the daily post, special deliveries and recorded deliveries.
- Taking and producing minutes.
- Composing verification letters for students.
- Maintaining professional development database.
- Administration for the SIMS Activity Parents App, sending various trip information out to parents, monitoring student clubs and inputting registers for the clubs.
Requirements:
- Office experience in a similar professional environment.
- Great interpersonal skills with a courteous telephone/reception manner.
- A good knowledge of IT skills using Microsoft Office.
- Knowledge of School Information System (SIMS) is useful but not essential as training will be given.
- A flexible, calm approach and someone who enjoys being part of a busy team as well as being able to work independently and on own initiative.
- Able to work well under pressure.
- DBS clearance beneficial but not essential.
Hours: 36.5 per week, Monday to Thursday 9.15am – 5.45pm, Friday 9.00am – 4.45pm
Holiday: 5 weeks per year to be taken during school holidays
Start date: ASAP
Location: close to the A3, East Putney tube station and Putney main line for easy commuting
Secretary / Administrator - Award-winning Technology Academy - £31,500 employer: HARRISON PURSEY MEDIA SPECIALISTS
Contact Detail:
HARRISON PURSEY MEDIA SPECIALISTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary / Administrator - Award-winning Technology Academy - £31,500
✨Tip Number 1
Familiarise yourself with the specific duties mentioned in the job description. Understanding the nuances of diary management, student admissions, and minute-taking will help you demonstrate your readiness for the role during any interviews.
✨Tip Number 2
Highlight your interpersonal skills by preparing examples of how you've successfully communicated with various stakeholders in previous roles. This will show that you can handle the diverse interactions required in this position.
✨Tip Number 3
If you have experience with Microsoft Office or similar software, be ready to discuss specific tasks you've accomplished using these tools. This will reinforce your technical capabilities and make you a more attractive candidate.
✨Tip Number 4
Research the Academy's values and recent achievements. Being able to speak about their mission and how you align with it can set you apart from other candidates and show your genuine interest in the role.
We think you need these skills to ace Secretary / Administrator - Award-winning Technology Academy - £31,500
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant office experience and skills that align with the job description. Emphasise your interpersonal skills, IT proficiency, and any experience in a school or educational environment.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the Academy. Mention specific duties from the job description, such as diary management and administration of admissions, to demonstrate your understanding of the position.
Highlight Relevant Skills: In your application, clearly outline your IT skills, particularly with Microsoft Office. If you have any experience with School Information Systems (SIMS), be sure to mention it, even if it's not essential.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Secretary/Administrator role.
How to prepare for a job interview at HARRISON PURSEY MEDIA SPECIALISTS
✨Showcase Your Interpersonal Skills
As the role involves daily contact with students, parents, and staff, it's crucial to demonstrate your excellent interpersonal skills. Be friendly and approachable during the interview, and provide examples of how you've successfully communicated in previous roles.
✨Highlight Your Organisational Abilities
The position requires strong organisational skills, especially for tasks like diary management and maintaining filing systems. Prepare to discuss specific instances where you've effectively managed multiple tasks or projects simultaneously.
✨Familiarise Yourself with Relevant Software
While knowledge of the School Information System (SIMS) is not essential, being proficient in Microsoft Office is a must. Brush up on your IT skills and be ready to discuss how you've used these tools in past roles to enhance productivity.
✨Demonstrate Flexibility and Calmness Under Pressure
This role requires a flexible approach and the ability to work well under pressure. Think of examples from your past experiences where you successfully navigated challenging situations while maintaining a calm demeanour.
