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- Tasks: Assist in delivering global projects like installations and displays.
- Company: Dynamic Resources provides retail services for top global brands.
- Benefits: Gain experience in a fast-paced environment with potential for growth.
- Why this job: Join a dynamic team and work on exciting international projects.
- Qualifications: Strong organisational skills and teamwork experience preferred.
- Other info: Office-based role with occasional out-of-hours work required.
The predicted salary is between 28800 - 43200 £ per year.
The Company Dynamic Resources has been the trusted provider of retail services for many of the biggest brands in the world. We specialise in the site survey and installation of store fixtures, graphics & visual campaigns and full store construction. We also offer preventative and reactive maintenance services along with logistics, warehousing and training facilities. Every year we complete over 8500 projects around the globe, working for many of the world’s leading retail brands, technology companies, fixture manufacturers and graphic suppliers. We have six offices around the globe: Dublin, London, Tokyo, New York, Atlanta, and Portland.
Role Summary: To assist the Dynamic Installations team with the delivery of a variety of global projects and programmes, ranging from graphic installations, window displays, fixture & furniture installs, pop-ups and shop-in-shops. Under the guidance of the project management team, to assist in ensuring projects are delivered on time, to the required quality and within the established budget. To undertake various support activities, project administration, and some ownership of small projects.
Key Duties and Responsibilities:
- Assist project team with document creation (e.g. letters of appointment, proposals, scope of works, minutes of meetings, statements of completion)
- Assist project team in creation of project timelines
- Support in obtaining, analysing and challenging quotations to achieve project budget
- Maintain regular communication with contractors and suppliers, and evaluate and feedback when required
- Maintain accurate project documentation and reporting
- Assist in managing live projects and on-site project teams internationally (occasional out of hours work may be required in line with project needs)
- Escalate issues through appropriate channels in a timely fashion
- Provide some administrative support to project team (data entry, filing, printing, scanning, etc), in conjunction with Project Administrator
Skills, Behaviours & Experience:
- Business and operational behaviours:
- Possesses strong and demonstrable organisational skills
- Adaptable and flexible; able to manage multiple tasks/projects simultaneously within a fast-paced retail environment
- Energetic and proactive; able to grasp new ideas
- Possesses an enthusiastic attitude and a continuous improvement approach to work
- Disciplined, hardworking and resilient; able to perform effectively under pressure
- Demonstrates commercial acumen in everyday transactions
- A brand ambassador that always represents the business in a professional manner
- Where required will be able to cover out of hours project
- Possesses great written and verbal communication skills
- Able to work as part of a team, contributing ideas where necessary
- Able to listen, evaluate, and provide constructive feedback to team and colleagues where required
- MS Office 365 (Word, Excel, PowerPoint, Outlook)
- Adobe PDF
- Mac OS and iOS platforms
- MS collaboration tools (Teams, SharePoint, OneDrive) – an advantage
- MS Project – an advantage
- CAD software – an advantage
- Experience working in or for retail brands, a distinct advantage
- Experience working in a team on projects, an advantage
- Fluency in English and at least one other language, a distinct advantage
- Ability to read, understand and annotate architectural and technical drawings, an advantage
- Understanding of H&S regulations, an advantage
- H&S training / Certification (e.g. CSCS), an advantage
- Some experience in using online tools for PM management, an advantage
This job description is not exhaustive and may be added to or changed to from time to time following discussion and consultation with the post holder and line manager. This role is office based.
Program Coordinator employer: Dynamic Resources
Contact Detail:
Dynamic Resources Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator
✨Tip Number 1
Familiarise yourself with the retail industry and the specific brands that Dynamic Resources works with. Understanding their projects and values will help you demonstrate your enthusiasm and alignment with their goals during any discussions.
✨Tip Number 2
Brush up on your organisational skills by practising project management techniques. Consider using tools like MS Project or other PM management software to showcase your ability to manage timelines and budgets effectively.
✨Tip Number 3
Network with professionals in the retail and project management sectors. Attend industry events or join relevant online forums to connect with people who can provide insights or even referrals for the Program Coordinator role.
✨Tip Number 4
Prepare to discuss your experience with document creation and project administration. Be ready to share examples of how you've successfully managed multiple tasks in a fast-paced environment, as this is crucial for the role.
We think you need these skills to ace Program Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially in retail environments. Emphasise your organisational skills and any experience with document creation or project management tools.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific projects or experiences that align with the job description, particularly your ability to manage multiple tasks in a fast-paced environment.
Highlight Communication Skills: Since the role requires strong written and verbal communication skills, provide examples in your application of how you've effectively communicated with teams, contractors, or clients in previous roles.
Showcase Adaptability: Demonstrate your adaptability by including examples of how you've successfully managed changing priorities or worked under pressure in past positions. This will resonate well with the company's fast-paced work environment.
How to prepare for a job interview at Dynamic Resources
✨Showcase Your Organisational Skills
As a Program Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in a fast-paced environment.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully communicated with team members, contractors, or suppliers in the past.
✨Familiarise Yourself with Relevant Software
Knowledge of MS Office 365, project management tools, and CAD software can set you apart. Brush up on these tools before the interview and be ready to discuss your experience using them in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you've had to overcome challenges or adapt to changes in project requirements, and be ready to share those experiences.
