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- Tasks: Be the go-to person for project documentation and keep everything organized.
- Company: Join OD Group, a top office interiors company in London known for innovation and excellent service.
- Benefits: Gain hands-on experience in construction while working with a dynamic team.
- Why this job: This role offers a chance to impact projects and build relationships in a creative environment.
- Qualifications: Proficient in EDMS systems, especially Procore; construction experience preferred.
- Other info: Ideal for detail-oriented team players who thrive in collaborative settings.
The predicted salary is between 36000 - 60000 £ per year.
OD Group is a leading office interiors company based in the City of London, with a dual focus on both traditional construction and design and build. We have firmly established our brand due to excellent service and a commitment to ongoing innovation. We are currently looking for a talented and driven Document Controller to join our traditional arm, OD Interiors, helping us to deliver projects and organise our construction information. Responsibilities include but are not limited to: To be the central point of contact for the project team and operate in line with our information flow policy and protocols, ensuring all documentation and drawings are up to date and readily available. To build strong relationships with the project team and external contacts (architects, subcontractors, designers, etc). Provide support during the pre-construction, construction and close out phases of allocated projects. Coordinate all project information including drawings, specifications, technical submittals, samples, letters, minutes and other electronic information. Assist with the production of the project H&S plan, site waste management, logistics plan, schedule of conditions, signage and implementation of the project filing system. Configure new projects on Procore and assign user roles to internal and external colleagues. Manage and enforce our document management process (Procore, external document management system, email) for the project. Be the onsite Procore super-user and training contact for your projects Delivery Manage Procore logins and access levels for internal and external stakeholders Manage email approval workflows in line with OD Group standards. Follow standard document control responsibilities – publish / supersede / status / transmit etc. Ensure project team adhere to internal system, protocols, and quality standards. Ensure all documents are carried through the correct review and approval processes. Ensure timely reports are provided to the Project Manager highlighting any changes/overdue approvals which could hinder progress on the project. Ensure the hard copy drawings, files, etc. are kept up to date with the latest revisions / information and are kept in good order on site. Coordinate the sample, technical submittal, and benchmark approval processes and keeping the relevant trackers updated. Assist in the production and issuing of the change notification register. Produce and issue in a project reports, meeting minutes, etc, in a timely manner. Manage the process of collating all subcontractor O&M manuals and ensure the approval/commenting process for this is carried out in line with programme milestones and deadlines. Assist in the production of the project H&S file including O&M Manuals and as-built drawings Assist in the development of the completion and handover information (key schedules, registers, etc.) Collate QHSE and sustainability information as required by the Sustainability Manager and Quality and Compliance Manager. Skills and experience required: Proficient user of EDMS systems, Procore experienced strongly preferred Experience working in fit-out or construction (not rail, etc) A team player who takes accountability for their workload, seeks to drive continuous improvement, and has an interest in team-based projects as well as day-to-day document control. Excellent verbal and written communication. A methodical process-driven approach, with excellent attention to detail. A confident, knowledgeable, and articulate personality, able to collaborate effectively with others.
Document Controller employer: ODGroup.
Contact Detail:
ODGroup. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with Procore and other EDMS systems before applying. Since the role requires you to be a super-user of Procore, having hands-on experience or knowledge about its functionalities will give you an edge during the interview.
✨Tip Number 2
Network with professionals in the construction and fit-out industry. Building relationships with architects, subcontractors, and designers can provide you with insights into the role and may even lead to referrals.
✨Tip Number 3
Demonstrate your attention to detail and process-driven approach in conversations. Share examples from your past experiences where you successfully managed documentation or improved processes, as this aligns with the responsibilities of the Document Controller.
✨Tip Number 4
Prepare to discuss how you handle communication within a team. Since the role emphasizes collaboration, think of specific instances where you effectively communicated with project teams or external contacts to resolve issues or streamline information flow.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities of a Document Controller at OD Group. Familiarize yourself with their information flow policy and protocols to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience with EDMS systems, particularly Procore, and any previous roles in fit-out or construction. Showcase specific examples where you successfully managed documentation and collaborated with project teams.
Demonstrate Communication Skills: Since excellent verbal and written communication is crucial for this role, ensure your application reflects your ability to communicate effectively. Use clear and concise language, and consider including examples of how you've built strong relationships in past roles.
Tailor Your Application: Customize your cover letter to reflect your understanding of OD Group's commitment to innovation and excellent service. Mention how your skills and experiences align with their values and how you can contribute to their projects.
How to prepare for a job interview at ODGroup.
✨Know Your Document Management Systems
Make sure to familiarize yourself with EDMS systems, especially Procore, as this is a key requirement for the role. Be prepared to discuss your previous experiences using these systems and how you managed document control processes.
✨Showcase Your Communication Skills
Since the role involves building strong relationships with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in past projects, especially in challenging situations.
✨Demonstrate Attention to Detail
The job requires a methodical approach and excellent attention to detail. Bring examples of how you've ensured accuracy in documentation and how you handle revisions and updates to project information.
✨Prepare for Team Collaboration Questions
As a team player, be ready to discuss your experiences working in collaborative environments. Think of specific instances where you took accountability for your workload and contributed to team-based projects.
