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- Tasks: Lead contract management, ensuring compliance and effective communication with clients and senior management.
- Company: Affinity Fire Engineering is a leading fire safety consultancy in the UK and Ireland.
- Benefits: Enjoy hybrid working, 33 days leave, and a bonus scheme, plus flexible hours!
- Why this job: Join a positive team focused on autonomy and results, with opportunities for growth.
- Qualifications: A*-B in GCSE English and Maths, degree or A-levels, and 2 years' relevant experience required.
- Other info: Trial a 9-day fortnight after probation for better work-life balance!
The predicted salary is between 30000 - 35000 £ per year.
Affinity Fire Engineering is a specialised fire safety consultancy firm servicing a diverse range of clients and sectors throughout the UK and Ireland. Our growing team is looking for a new addition to join our admin team. An experienced Contracts Manager is required to take the lead with ensuring contracts between ourselves and our clients meet the requirements of all parties concerned, with a particular focus on the legal advice of our insurers. This role is based in our Cheltenham office. We offer a hybrid working policy with an expectation to attend the Cheltenham office twice per week, so that must be a commutable distance for applicants.
RESPONSIBILITIES:
- Review deed of appointments and collateral warranties and carefully amend the wording in line with advice from our external insurers.
- Liaise with clients and senior management to negotiate amendments until a reasonable final position is reached.
- Coordinate with project leader in order to thoroughly review agreed service scope and fees within each contract, guaranteeing transparency and alignment with project objectives.
- Maintain a system to ensure the status of all contracts that can be identified clearly by senior management.
- Print all contracts, distribute for execution and post/send to clients. Organise digital and hard copies of contracts in our files.
- Liaise with Finance Department to ensure timely processing of invoices in accordance with contractual obligations.
- Provide administrative support to Finance Director.
- Serve as the primary point of contact for all legal communications with client, demonstrating professionalism and attention to detail in all interactions.
- Ad-hoc assistance with project administration tasks.
THE IDEAL CANDIDATE:
- Your key strengths will be communication and organisation. Both are essential to the success of these projects. You must be able to toe the line between assertive and professional.
- You must possess a grade A*- B in GCSE English and Maths as both skills are important to ensuring the accuracy of contracts.
- Hold either a full university degree or equivalent, or 3 grade B and above A-levels.
- Will be comfortable working autonomously with little supervision.
- You will have at least 2 years’ experience in a relevant role. This would make an excellent opportunity for an experienced paralegal looking for a step up into in-house legal services.
- Experience in the construction industry is preferred but not essential.
BENEFITS:
- £36,000-£40,000K depending on experience.
- Enrolment to company bonus scheme, paid twice annually.
- Hybrid working policy with a real focus on work/life balance.
- 33 days annual leave inc. bank holidays.
- Currently trialling a 9-day fortnight where employees, after successful completion of probation, get every other Friday off with no expectation to make up the hours!
- Flexible working: 8 hour working day structured to suit individual employees between the hours of 7am-7pm.
- Enrolment to company pension scheme, 5% employer contribution, 3% employee contribution.
- Participation in monthly wellbeing challenge via Pacer, with prizes of up to £150 per month.
- Access to the company Private Healthcare Scheme.
- Access to an EAP with 24/7 responses from doctors & healthcare professionals.
- Become part of a fantastic team that believes in positivity, autonomy and being judged on results.
Contracts Manager employer: Affinity (UK & Ireland)
Contact Detail:
Affinity (UK & Ireland) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Manager
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Contracts Manager, especially in relation to legal communications and contract amendments. Understanding the nuances of contract law and how it applies to fire safety consultancy will give you an edge during discussions.
✨Tip Number 2
Network with professionals in the fire safety and construction industries. Attend relevant events or join online forums to connect with others in the field. This can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Prepare to demonstrate your communication and organisational skills in interviews. Think of specific examples from your past experience where you successfully managed contracts or liaised with clients, as these will showcase your suitability for the role.
✨Tip Number 4
Research Affinity Fire Engineering and their approach to client relationships and contract management. Tailoring your conversation to reflect their values and practices during the interview will show your genuine interest in the company and the role.
We think you need these skills to ace Contracts Manager
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Contracts Manager position. Understand the responsibilities and the skills required, such as communication and organisation, to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasise your relevant experience, especially if you have worked in a similar role or have experience in the construction industry. Mention specific achievements that demonstrate your ability to manage contracts effectively.
Showcase Your Skills: Clearly outline your communication and organisational skills in your application. Provide examples of how you've successfully negotiated contracts or liaised with clients in previous roles to illustrate your capabilities.
Tailor Your Documents: Make sure your CV and cover letter are tailored specifically for this position. Use keywords from the job description, such as 'legal communications' and 'contractual obligations', to show that you understand the role and its requirements.
How to prepare for a job interview at Affinity (UK & Ireland)
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Contracts Manager. Familiarise yourself with contract law basics and the specific requirements mentioned in the job description, such as liaising with clients and negotiating amendments.
✨Showcase Your Communication Skills
Since communication is key for this role, prepare examples that demonstrate your ability to communicate effectively with clients and senior management. Be ready to discuss how you've handled negotiations or resolved conflicts in the past.
✨Highlight Your Organisational Abilities
The ideal candidate must be organised. Bring examples of how you've managed multiple contracts or projects simultaneously, ensuring all details were accurate and deadlines met. This will show your potential employer that you can handle the demands of the role.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could include inquiries about the company's approach to contract management or how they support their employees in achieving work/life balance. It shows your interest in the role and the company culture.
