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For Companies At a Glance
- Tasks: Coordinate auctions and private sales, manage paperwork, and liaise with clients.
- Company: Join Christie's, the world's largest art business, rich in history and innovation.
- Benefits: Enjoy 25 days leave, flexible fitness fund, private health insurance, and exclusive art access.
- Why this job: Be part of a passionate team, gain valuable experience, and make an impact in the art world.
- Qualifications: Degree in History of Art, Economics, or related field; 3 years admin/project management experience required.
- Other info: Opportunity to manage interns and participate in recruitment initiatives.
The predicted salary is between 36000 - 60000 £ per year.
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business.
Why This Role Matters
The primary function of this role is the coordination of auctions and private sales across the Classic Art Group. The Sale Coordinator monitors and tracks all activities and elements related to incoming property, manages the different sale process and ensures deadlines are met in collaboration with all stakeholders involved. The Sale Coordinator acts as client liaison, ensuring the sale paperwork is completed and processed in accordance with the relevant compliance guidelines and that charges are accurately reflected in Christie’s systems. In addition, the successful candidate will provide support to the business managers in the operational, financial, administrative and marketing management of the relevant sales, with an opportunity to manage interns, apprentices and graduate trainees.
How You’ll Make an Impact
- Manage all pre-sale administrative processes, including stock creation, draft contracts, sale paperwork processing and private sale invoices with the relevant support departments such as Legal, Credit, Restitution, Shipping etc.
- Manage all consignment-related communications with clients; from sale paperwork to logistics, cost approvals and any updates or issues that may arise during the consignment process.
- Ensure that all incoming property is catalogued and photographed within the required deadlines, carry out due diligence checks in accordance with compliance requirements.
- Manage expertise, framing and restoration needs including quote requests, property movement, client communications and supplier invoice processing.
- Monitor all property movement and update internal tracking tools accordingly.
- Liaise on shipping requests with the Shipping department and local representatives/offices, ensuring export requirements are met within the required timeline.
- Process and track any sale-related charges, ensuring these are captured in Christie’s systems and communicated to the relevant business manager for accurate reporting.
- Where applicable, oversee the sale catalogue process in collaboration with Specialists and Cataloguers, ensuring deadlines are met and information is accurately captured.
- Manage sale and client views in collaboration with Specialists and Operations, process factsheet, condition report and bid requests, capture buyer’s interest in preparation for interest meetings.
- Collaborate with the Post-Sale and Credit departments to process invoice enquiries and after-sales, as well as any other required Post-Sale actions.
- Oversee sale settlement in collaboration with the business managers.
Additional responsibilities:
- Collaborate with business managers on the tracking and execution of seller’s marketing promises, tour logistics and sale-related cost tracking.
- Monitor competitive data reports and support business managers with market share statistics.
- Collaborate with the Inventory department on stock clearance projects.
- Participate in recruitment initiatives and the management of interns, apprentices, work experience and graduate trainees, as applicable.
- Escalate issues as they arise to the business managers, identify and suggest solutions to resolve and define new processes.
What you’ll bring to the team
- History of Art, Economics or Social Sciences Graduate (or other relevant degree/industry experience).
- At least 3 years of related administrative and/or project management experience.
- Exceptional client service and interpersonal skills with strong verbal and written communication skills.
- Strong attention to detail and follow-up skills.
- Strong project management skills including ability to manage multiple processes and prioritise tasks.
- Proficiency in Christie’s systems and the Microsoft suite, especially Excel, is strongly preferred.
What’s great about working for us
- 25 days annual leave + 1 day Birthday leave
- Christie’s Christmas office closure (guaranteed between 25th Dec – 2nd Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family
- Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on
- Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you
- Donation matching of up to £500 per annum to help you support the organisations you care about
- Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)
- Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues
- Discretionary Bonus (dependent on the business and employee performance payable in March each year)
- Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s)
- Private Health Insurance – no employee contribution needed, subsidised for other family members
- Dental Insurance – (may be extended at personal cost)
- Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months
- Competitive Life Insurance policy from first day
- Employee Assistance Programme – access to personal advice and support services including counselling
- Eyecare vouchers (once a year)
- Cycle to Work scheme
- Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops
- Robust family first policy:
- 16 weeks full pay on Maternity Leave
- Four-day week, for eight weeks, at full pay on return from Maternity Leave
- Dependent back-up care: 10 sessions/ days of childcare or eldercare per year
- The Stork Club: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…
Christie’s reserves the right to change company benefits at any time
Closing Date: Sunday 27th April
Sale Coordinator, Classic Art Group employer: Christie´s
Contact Detail:
Christie´s Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sale Coordinator, Classic Art Group
✨Tip Number 1
Familiarise yourself with Christie's systems and processes. Understanding how the auction and private sale processes work will give you a significant advantage during interviews, as you'll be able to speak knowledgeably about the role and its requirements.
✨Tip Number 2
Network with professionals in the art industry, especially those who have experience in auction houses or similar roles. Attend art exhibitions, fairs, and networking events to build connections that could help you learn more about the position and potentially get a referral.
✨Tip Number 3
Demonstrate your project management skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss these experiences in detail during your interview to showcase your ability to handle the responsibilities of the Sale Coordinator role.
✨Tip Number 4
Stay updated on current trends in the art market and any recent sales at Christie's. This knowledge will not only impress your interviewers but also show your genuine interest in the role and the company, making you a more attractive candidate.
We think you need these skills to ace Sale Coordinator, Classic Art Group
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, project management, and client service. Use specific examples that demonstrate your skills in managing multiple processes and attention to detail.
Craft a Compelling Cover Letter: In your cover letter, express your passion for art and how your background aligns with the values of Christie's. Mention your understanding of the auction process and your ability to liaise effectively with clients and stakeholders.
Showcase Relevant Skills: Emphasise your proficiency in Microsoft Excel and any experience with similar systems. Highlight your strong communication skills and project management abilities, as these are crucial for the Sale Coordinator role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Christie´s
✨Know Your Art History
As a Sale Coordinator for the Classic Art Group, having a solid understanding of art history is crucial. Brush up on key movements, artists, and their works to demonstrate your passion and knowledge during the interview.
✨Showcase Your Project Management Skills
This role requires strong project management abilities. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your organisational skills.
✨Demonstrate Client Service Excellence
Exceptional client service is a must for this position. Prepare to share instances where you went above and beyond for clients, showcasing your interpersonal skills and ability to handle challenging situations with grace.
✨Familiarise Yourself with Christie’s Systems
Proficiency in Christie’s systems and Microsoft Excel is preferred. If possible, take some time to familiarise yourself with these tools before the interview, so you can confidently discuss your technical skills and how they relate to the role.
