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- Tasks: Support the team with admin tasks, project coordination, and office operations.
- Company: Join a dynamic global Commercial Real Estate firm in the heart of Mayfair.
- Benefits: Competitive salary, collaborative culture, and diverse daily challenges await you.
- Why this job: Experience a fast-paced environment where no two days are the same and teamwork is key.
- Qualifications: 8+ years as an EA/Business Assistant in Real Estate or Private Equity is essential.
- Other info: Only successful candidates will be contacted due to high application volume.
The predicted salary is between 48000 - 84000 £ per year.
Please note previous experience within Real Estate or Private Equity is essential.
We have a great Business Assistant/Office Administrator role within the London branch of a global Commercial Real Estate firm in Mayfair. This is an all-encompassing challenge for the right candidate! You must have at least 8 years experience as an EA/Business Assistant and working within Real Estate or Private Equity is essential. It's a fast-paced, exciting environment, and everyone at the company works together; they work hard and no two days will ever feel the same. The role is varied and they want someone flexible, has acute attention to detail, and loves what they do. You will need to take ownership of your tasks and provide the very best support to your team.
The role:
- EA/ PA duties
- Provide comprehensive administrative support to the team, including managing schedules, organising meetings, and handling correspondence.
- Prepare and edit documents, manage travel arrangements, and support ad-hoc tasks.
- Coordinate and manage office operations to ensure a well organised and efficient work environment.
- Handle basic IT support tasks and work with the appointed IT vendor to troubleshoot technical issues.
- Maintain office supplies and equipment, ensuring everything is in working order.
- Implement and maintain office policies and procedures for smooth operations.
- Assist in on-boarding new employees and manage office access and security.
Business Assistance Duties:
- Work with the Senior Leadership team on project coordination and business plans execution, and support them by tracking timelines, budgets, and deliverables.
- Support on preparation and review of documents and presentations.
- Participate in project meetings alongside the Senior Leadership team, observe and minute meetings as required.
- Liaise with business partners and stakeholders.
- In coordination with the Senior Leadership team, support on local admin and basic accounting functions (no accounting qualifications required).
Package:
Base salary c. £60,000-£70,000 (depending on experience and salary history).
This Job Description is summary in nature, is not inclusive of all duties and responsibilities, and is subject to change.
We are a small boutique firm and due to a high volume of candidates, we regret to say that only those successful will be contacted.
Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
Business Assistant / Office Administrator employer: Kosmos Recruitment Limited
Contact Detail:
Kosmos Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant / Office Administrator
✨Tip Number 1
Network within the Real Estate and Private Equity sectors. Attend industry events, join relevant online forums, and connect with professionals on LinkedIn to increase your visibility and learn about potential job openings.
✨Tip Number 2
Tailor your approach by researching the specific company culture of the firm you're applying to. Understanding their values and work environment can help you align your conversations and demonstrate that you're a great fit for their team.
✨Tip Number 3
Prepare for interviews by practising situational questions related to EA/PA duties. Think of examples from your past experience where you've demonstrated flexibility, attention to detail, and ownership of tasks, as these are key traits they’re looking for.
✨Tip Number 4
Showcase your tech-savviness by familiarising yourself with common office software and tools used in Real Estate and Private Equity. Being able to discuss your proficiency in these areas during interviews can set you apart from other candidates.
We think you need these skills to ace Business Assistant / Office Administrator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise your previous experience in Real Estate or Private Equity. Clearly outline your roles and responsibilities in these sectors, as this is essential for the position.
Tailor Your CV: Customise your CV to reflect the skills and experiences that align with the job description. Focus on your EA/Business Assistant experience, showcasing your ability to manage schedules, organise meetings, and provide administrative support.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are passionate about the role. Mention your attention to detail and flexibility, and how these traits will benefit the team.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is accurate and well-presented to make a strong impression.
How to prepare for a job interview at Kosmos Recruitment Limited
✨Highlight Relevant Experience
Make sure to emphasise your previous experience in Real Estate or Private Equity during the interview. Prepare specific examples of how your background aligns with the responsibilities of the role, showcasing your understanding of the industry.
✨Demonstrate Attention to Detail
Given the importance of detail in this role, be ready to discuss instances where your attention to detail made a significant impact. You might want to prepare a few anecdotes that illustrate your ability to manage complex tasks without overlooking important details.
✨Show Flexibility and Adaptability
This position requires someone who can thrive in a fast-paced environment. Be prepared to share examples of how you've successfully adapted to changing priorities or unexpected challenges in previous roles.
✨Prepare for Team Dynamics
Since the company values teamwork, think about how you can contribute to a collaborative environment. Discuss your experiences working with senior leadership and how you’ve supported teams in achieving their goals, as well as your approach to communication and collaboration.
