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- Tasks: Support HR recruitment, onboarding, and administration tasks in a dynamic educational environment.
- Company: Join Hays, a leading recruitment partner for an innovative educational institute.
- Benefits: Enjoy hybrid working, competitive pay, and a supportive team culture.
- Why this job: Gain valuable HR experience while contributing to staff wellbeing and development.
- Qualifications: Five GCSEs at Grade C or above and one year of relevant administrative experience required.
- Other info: Fixed-term role with potential for extension, starting in July.
Your new company Hays are partnering with an educational institute to recruit for a HR Administrative Assistant on a 1-year temporary basis.
Your new role includes:
- Support HR recruitment administration and adhere to timelines.
- Assist with equality monitoring and statutory returns.
- Help onboard new staff, set up systems, issue contracts, and manage probation documentation.
- Organise and administer health and wellbeing activities and events.
- Support monthly HR/payroll administration and address finance/payroll queries.
- Enter fit notes into HRIS and update employee records.
- Schedule Occupational Health appointments and manage related administration.
- Organise and administer learning and development events, including sourcing quotations, booking rooms, and arranging hospitality.
- Input learning and development records into HRIS and set reminders for statutory training.
- Perform general HR administrative duties, including calculating and administering annual leave, probationary, and induction processes.
- Maintain the HR inbox and follow up on routine correspondence.
- Assist with general HR queries and escalate as needed.
- Take minutes at HR/employee relations meetings.
- Oversee record management processes, ensuring accurate and timely updates in PAMS and other systems.
What you’ll need to succeed:
- At least five GCSE passes or equivalent at Grade C or above, to include qualifications that demonstrate literacy / proficiency in English language and numeracy.
- At least one year’s recent administration experience working in an HR or training or payroll office environment.
- Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook.
- Proven ability to work with data ensuring high levels of accuracy.
- Experience of working in an environment in which confidentiality must be maintained.
What you’ll get in return:
- The post is a fixed-term, full-time position for 12 months with the possibility of an extension.
- £13.08 per hour.
- Hybrid working.
- 36.5 hours per week Monday to Thursday (08.50 am - 5.00 pm) and Friday (08.50 am - 4.25 pm).
- July start date.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrative Assistant
✨Tip Number 1
Familiarise yourself with HRIS systems, as you'll be entering and updating employee records. Having a good understanding of how these systems work will give you an edge during the interview.
✨Tip Number 2
Brush up on your knowledge of employment law and equality monitoring. Being able to discuss these topics confidently will show that you're serious about supporting HR functions effectively.
✨Tip Number 3
Prepare examples of your previous administrative experience, especially in HR or payroll settings. Highlighting specific tasks you've handled will demonstrate your capability for this role.
✨Tip Number 4
Practice your organisational skills by creating a mock schedule for onboarding new staff or planning HR events. This will help you articulate your approach to managing multiple tasks during the interview.
We think you need these skills to ace HR Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR administration, particularly any roles where you've supported recruitment processes or managed employee records. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your experience with onboarding, payroll administration, and any relevant IT skills, showing how you can contribute to the team.
Highlight Relevant Qualifications: Ensure you clearly list your GCSE qualifications and any other relevant certifications. If you have experience with confidentiality in previous roles, make sure to mention this as it is crucial for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an HR role.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience, especially in HR or payroll environments. Be prepared to discuss specific tasks you've handled, such as managing records or assisting with recruitment processes.
✨Demonstrate IT Proficiency
Since excellent IT skills are crucial for this role, be ready to talk about your experience with Microsoft Word, Excel, and Outlook. You might even want to mention any specific projects where you used these tools effectively.
✨Emphasise Confidentiality
Given the sensitive nature of HR work, it's important to convey your understanding of confidentiality. Share examples of how you've maintained discretion in previous roles, particularly when handling personal data.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in HR scenarios. Think of examples where you've had to manage queries or resolve issues, and be ready to explain your thought process and outcomes.
