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For Companies At a Glance
- Tasks: Support a high-profile founder with personal and executive tasks, including scheduling and travel.
- Company: Join a prestigious Single-Family Office in London, working closely with high-net-worth individuals.
- Benefits: Enjoy a competitive salary, flexible work options, and potential for international travel.
- Why this job: Gain unique insights into elite business operations and advance to a Chief of Staff role.
- Qualifications: Requires a degree and 5+ years as a Personal or Executive Assistant for UHNW clients.
- Other info: This is a self-employed position with opportunities for growth in a collaborative environment.
The predicted salary is between 60000 - 100000 £ per year.
The Chace People team is seeking a dedicated and experienced Personal Assistant to support the Founder and Principal of a Single-Family Office in managing both personal and executive affairs. This dynamic role, primarily based in London, includes a mix of administrative support and high-level executive assistance, with some flexibility for international travel. For the right candidate, this role offers a unique opportunity to work closely with high-net-worth individuals, with the potential to advance to a Chief of Staff position.
Job Overview:
As the Personal Assistant to the Founder and Principal, you will play a pivotal role in ensuring the smooth and efficient running of personal and professional schedules. This position requires exceptional organisational skills, discretion, and the ability to handle a broad range of tasks. You will act as the primary point of contact for the Family Office, managing complex schedules, travel arrangements, and stakeholder relations. A robust, adaptable approach and a passion for delivering exceptional support are key.
Key Responsibilities:
- Calendar Management: Coordinate and maintain a complex schedule, including meetings, appointments, and personal commitments.
- Executive Support: Act as the gatekeeper for the Family Office, handling all communication professionally and discreetly.
- Continuous Availability: Be accessible around the clock to assist the Family Office, including occasional out-of-hours support.
- Travel Arrangements: Organise domestic and international travel, managing all logistics for seamless experiences.
- Stakeholder Relations: Build and nurture strong relationships with family members, business associates, and other key contacts.
- Confidentiality & Problem Solving: Handle sensitive information with the utmost discretion and resolve any issues proactively.
- Document Management: Draft and proofread reports, emails, and other correspondence as required.
- Event Coordination: Plan and execute personal events and engagements.
Requirements:
- Bachelor's degree or higher from an accredited institution
- Minimum 5 years' experience as a Personal or Executive Assistant, supporting UHNW individuals and/or successful founders
- Strong organisational, time-management, and interpersonal skills
- Proficiency with Apple (MacBook, iPhone, iPad), MS Office Suite, and calendar management tools
- Adaptability and discretion in handling confidential information
This self-employed position provides a competitive salary and opportunities for growth and development within a supportive and collaborative work environment. More details of this exciting and confidential position will be discussed upon successful application.
PA - Immediate Start employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA - Immediate Start
✨Tip Number 1
Network with professionals in the finance and family office sectors. Attend industry events or join relevant online forums to connect with individuals who may have insights or connections that could help you land this role.
✨Tip Number 2
Demonstrate your organisational skills by creating a mock calendar or schedule management plan. This can showcase your ability to handle complex schedules, which is crucial for the Personal Assistant role.
✨Tip Number 3
Familiarise yourself with the specific needs of high-net-worth individuals. Understanding their lifestyle and expectations can give you an edge in interviews, showing that you are prepared for the unique challenges of the role.
✨Tip Number 4
Prepare to discuss your experience with confidentiality and discretion. Be ready to share examples of how you've handled sensitive information in previous roles, as this is a key requirement for the position.
We think you need these skills to ace PA - Immediate Start
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Executive Assistant, especially any work with high-net-worth individuals. Emphasise your organisational skills and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Mention specific examples from your past experiences that demonstrate your ability to manage complex schedules and handle sensitive information.
Highlight Key Skills: In your application, clearly outline your proficiency with Apple products and MS Office Suite, as well as your experience in travel arrangements and stakeholder relations. These are crucial for the role.
Showcase Discretion and Problem-Solving: Provide examples in your application that illustrate your ability to handle confidential information discreetly and resolve issues proactively. This will show you understand the importance of these qualities in the role.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully organised calendars and handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information. Be ready to discuss situations where you maintained confidentiality and acted with discretion, showcasing your understanding of the importance of trust in this position.
✨Highlight Your Adaptability
Given the dynamic nature of the role, it's essential to demonstrate your adaptability. Share experiences where you've had to adjust quickly to changing priorities or unexpected challenges, especially in high-pressure environments.
✨Prepare for Travel Logistics Questions
Since the role involves organising domestic and international travel, be prepared to discuss your experience with travel arrangements. Highlight any specific tools or methods you use to ensure seamless travel experiences.
