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- Tasks: Support a high-profile founder with personal and executive tasks, including scheduling and travel.
- Company: Join a prestigious Single-Family Office in London, working closely with high-net-worth individuals.
- Benefits: Enjoy a competitive salary, potential for international travel, and opportunities for career advancement.
- Why this job: Gain unique insights into the world of wealth management while developing your professional skills.
- Qualifications: Bachelor's degree and 5+ years as a Personal or Executive Assistant required.
- Other info: This is a self-employed role with flexible hours and a dynamic work environment.
The predicted salary is between 60000 - 84000 £ per year.
The Chace People team is seeking a dedicated and experienced Personal Assistant to support the Founder and Principal of a Single-Family Office in managing both personal and executive affairs. This dynamic role, primarily based in London, includes a mix of administrative support and high-level executive assistance, with some flexibility for international travel. For the right candidate, this role offers a unique opportunity to work closely with high-net-worth individuals, with the potential to advance to a Chief of Staff position.
As the Personal Assistant to the Founder and Principal, you will play a pivotal role in ensuring the smooth and efficient running of personal and professional schedules. This position requires exceptional organisational skills, discretion, and the ability to handle a broad range of tasks. You will act as the primary point of contact for the Family Office, managing complex schedules, travel arrangements, and stakeholder relations. A robust, adaptable approach and a passion for delivering exceptional support are key.
Key Responsibilities:- Calendar Management: Coordinate and maintain a complex schedule, including meetings, appointments, and personal commitments.
- Executive Support: Act as the gatekeeper for the Family Office, handling all communication professionally and discreetly.
- Continuous Availability: Be accessible around the clock to assist the Family Office, including occasional out-of-hours support.
- Travel Arrangements: Organise domestic and international travel, managing all logistics for seamless experiences.
- Stakeholder Relations: Build and nurture strong relationships with family members, business associates, and other key contacts.
- Confidentiality & Problem Solving: Handle sensitive information with the utmost discretion and resolve any issues proactively.
- Document Management: Draft and proofread reports, emails, and other correspondence as required.
- Event Coordination: Plan and execute personal events and engagements.
- Bachelor's degree or higher from an accredited institution
- Minimum 5 years' experience as a Personal or Executive Assistant, supporting UHNW individuals and/or successful founders
- Strong organisational, time-management, and interpersonal skills
- Proficiency with Apple (MacBook, iPhone, iPad), MS Office Suite, and calendar management tools
- Adaptability and discretion in handling confidential information
This self-employed position provides a competitive salary and opportunities for growth and development within a supportive and collaborative work environment. More details of this exciting and confidential position will be discussed upon successful application.
Personal Assistant - Immediate Start (Contract) employer: Oplu (formerly Chace People)
Contact Detail:
Oplu (formerly Chace People) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Immediate Start (Contract)
✨Tip Number 1
Research the founder and principal of the Family Office thoroughly. Understanding their background, interests, and business style will help you tailor your approach during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the industry or similar roles. Attend events or join online forums where you can connect with others who have experience as Personal Assistants to high-net-worth individuals. This could provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss specific examples from your past experiences that showcase your organisational skills and ability to handle confidential information. Highlighting your adaptability and problem-solving abilities will be crucial in demonstrating your fit for this dynamic role.
✨Tip Number 4
Familiarise yourself with the tools and software commonly used in executive assistance, especially those related to calendar management and travel arrangements. Being proficient in these areas will give you an edge and show that you're ready to hit the ground running.
We think you need these skills to ace Personal Assistant - Immediate Start (Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Executive Assistant, especially any work with high-net-worth individuals. Emphasise your organisational skills and adaptability.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Mention specific experiences that demonstrate your ability to manage complex schedules and handle sensitive information.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Apple products and MS Office Suite, as well as your experience in travel arrangements and stakeholder relations. These are crucial for the role.
Showcase Discretion and Problem-Solving: Provide examples in your application that illustrate your ability to handle confidential information discreetly and resolve issues proactively. This will show you understand the importance of these qualities in the role.
How to prepare for a job interview at Oplu (formerly Chace People)
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage complex schedules is crucial. Prepare examples of how you've successfully organised calendars and handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information. Be ready to discuss situations where you maintained confidentiality and acted with discretion, highlighting your understanding of the importance of trust in such positions.
✨Highlight Your Adaptability
Given the dynamic nature of this role, it's essential to show that you can adapt to changing circumstances. Share experiences where you had to think on your feet or adjust plans quickly to meet the needs of your employer.
✨Prepare for Travel Logistics Questions
Since the position may involve international travel, be prepared to discuss your experience in organising travel arrangements. Highlight any specific challenges you've faced and how you ensured seamless travel experiences.
