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- Tasks: Support Directors with admin tasks and manage reception duties.
- Company: Join a dynamic team in a vibrant work environment.
- Benefits: Enjoy flexible hours and a friendly workplace culture.
- Why this job: Perfect for those who love organisation and making a positive impact.
- Qualifications: Strong admin skills and a friendly attitude are essential.
- Other info: Part-time role with hours from 9am to 2pm or 10am to 3pm.
The predicted salary is between 24000 - 36000 £ per year.
The role will involve PA duties supporting Directors and senior management alongside covering reception / front of house.
Duties
- Providing secretarial, admin and diary management support to the Directors
- Taking meeting notes for SLT meetings
- Booking travel and arranging itineraries for senior management and Directors including any VISA arrangement
- Arranging functions and events
- Providing other administrative support when required to facilities and finance teams
- Greeting visitors and employees
- Taking and directing calls
- Completing administrative tasks
- Managing and issuing site access passes for staff and visitors
- Briefing visitors on site safety rules
- Managing pool cars, including ensuring employees meet the insurance requirements
- Organising and maintaining the reception area
- Managing office stationery supplies
Skills and Knowledge
- Ability to balance and prioritise workload, especially between PA and some reception cover requirements
- Excellent administration skills with good knowledge of MS Office
- High regard for customer service and customer satisfaction
- Be friendly and welcoming with all visitors and employees
- Excellent organisation skills
- Excellent communication skills
- Adaptability and flexibility
- 'Can do' approach
- Represent the business with a positive attitude and professional manner
- Good note taking ability
Salary and Information
Havant
Part time
9.00am - 2.00pm or 10.00am...
PA & Reception employer: Workshop Recruitment
Contact Detail:
Workshop Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Reception
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or itinerary that highlights how you would manage the Directors' time effectively. This practical demonstration can set you apart during any discussions.
✨Tip Number 3
Practice your customer service skills by engaging with friends or family as if they were visitors. A friendly and welcoming attitude is crucial, so being able to showcase this in a conversational setting can help you feel more prepared.
✨Tip Number 4
Research common site safety rules and protocols that might be relevant to the role. Being knowledgeable about these aspects will show your proactive approach and readiness to brief visitors effectively.
We think you need these skills to ace PA & Reception
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA and reception roles. Emphasise your administrative skills, customer service experience, and any specific software knowledge, particularly with MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to manage multiple tasks, your organisational skills, and your friendly disposition. Mention specific examples of how you've successfully supported senior management or handled reception duties in the past.
Highlight Key Skills: In your application, clearly outline your skills that match the job description, such as diary management, note-taking, and event organisation. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Workshop Recruitment
✨Showcase Your Organisational Skills
As a PA and Receptionist, you'll need to juggle multiple tasks. Be prepared to discuss specific examples of how you've successfully managed your time and prioritised tasks in previous roles.
✨Demonstrate Excellent Communication
Communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked to take notes during the interview, so show off your note-taking skills!
✨Exude a Friendly Demeanour
Since you'll be the first point of contact for visitors, it's important to come across as warm and welcoming. Smile, maintain eye contact, and engage with your interviewer as if they were a visitor.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle difficult situations or manage conflicting priorities, and be ready to explain how you approached them.
