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For Companies At a Glance
- Tasks: Support Directors with admin tasks and manage reception duties.
- Company: Join a dynamic team focused on excellence in customer service.
- Benefits: Flexible hours, competitive pay, and a friendly work environment.
- Why this job: Gain valuable experience while working in a supportive and professional setting.
- Qualifications: Strong admin skills, MS Office knowledge, and a positive attitude required.
- Other info: Immediate start available; perfect for students seeking part-time work.
The role will involve PA duties supporting Directors and senior management alongside covering reception / front of house.
Duties
- Providing secretarial, admin and diary management support to the Directors
- Taking meeting notes for SLT meetings
- Booking travel and arranging itineraries for senior management and Directors including any VISA arrangement
- Arranging functions and events
- Providing other administrative support when required to facilities and finance teams
- Greeting visitors and employees
- Taking and directing calls
- Completing administrative tasks
- Managing and issuing site access passes for staff and visitors
- Briefing visitors on site safety rules
- Managing pool cars, including ensuring employees meet the insurance requirements
- Organising and maintaining the reception area
- Managing office stationery supplies
Skills and Knowledge
- Ability to balance and prioritise workload, especially between PA and some reception cover requirements
- Excellent administration skills with good knowledge of MS Office
- High regard for customer service and customer satisfaction
- Be friendly and welcoming with all visitors and employees
- Adaptability and flexibility
- Represent the business with a positive attitude and professional manner
- Good note taking ability
Salary and Information
- 9.00am - 2.00pm or 10.00am - 3.00pm Mon-Fri
- £15.00-15.60 per hour
- 3 months
- Immediate Start
Contact Detail:
Workshop Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Reception
✨Tip Number 1
Familiarise yourself with the company culture and values of StudySmarter. Understanding our ethos will help you align your responses during any interviews, showcasing how you can contribute positively to our team.
✨Tip Number 2
Practice your communication skills, as this role requires excellent customer service and a friendly demeanour. Consider role-playing scenarios where you greet visitors or handle phone calls to build your confidence.
✨Tip Number 3
Brush up on your MS Office skills, particularly in Word and Excel, as these are essential for managing documents and schedules. You might want to take a quick online course or tutorial to refresh your knowledge.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks. Think of specific examples from your past experiences that demonstrate your ability to prioritise effectively, especially in a busy environment.
We think you need these skills to ace PA & Reception
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA and reception roles. Emphasise your administrative skills, customer service experience, and any specific software knowledge, particularly with MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role. Mention your ability to manage multiple tasks, your adaptability, and how you can contribute positively to the team and the company culture.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job description. Focus on your organisational abilities, note-taking skills, and experience in managing diaries and travel arrangements.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Workshop Recruitment
✨Showcase Your Organisation Skills
Since the role involves diary management and administrative support, be prepared to discuss your organisational skills. Share specific examples of how you've successfully managed multiple tasks or projects in the past.
✨Demonstrate Customer Service Excellence
As you'll be greeting visitors and handling calls, it's crucial to highlight your customer service experience. Think of a time when you went above and beyond for a customer and be ready to share that story.
✨Be Ready for Scenario Questions
Expect questions that assess your ability to handle real-life situations, such as managing conflicting priorities between PA duties and reception cover. Prepare by thinking through how you would approach these scenarios.
✨Familiarise Yourself with MS Office
Given the emphasis on administration skills and MS Office knowledge, brush up on your proficiency with these tools. Be ready to discuss how you've used them effectively in previous roles.
