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- Tasks: Manage the Managing Director's schedule, travel, and communications while coordinating events.
- Company: Join a dynamic and growing business at Alderley Park with a focus on innovation.
- Benefits: Enjoy hybrid work options, a competitive salary, and a comprehensive benefits package.
- Why this job: Be part of a fast-paced environment, supporting influential leaders and shaping operations.
- Qualifications: Experience as an Executive Assistant or in luxury hospitality/event planning is essential.
- Other info: Opportunity to take ownership of high-profile projects and work closely with senior leadership.
The predicted salary is between 36000 - 54000 £ per year.
Are you a master of efficiency who thrives in a fast-paced, commercial environment? Can you anticipate needs before they arise and keep everything running seamlessly? If so, this could be the role for you!
We’re on the hunt for a proactive and highly efficient Executive Assistant to support the Managing Director and Senior Leadership team. This is an exciting and demanding role that requires exceptional multitasking, problem-solving, and communication skills. If you love working at pace, juggling multiple priorities, and ensuring the smooth running of both professional and personal commitments, we’d love to hear from you.
Scope of the role:
- Diary & Schedule Management – Orchestrating the Managing Director’s intricate schedule across multiple businesses, anticipating potential conflicts, and resolving them before they arise.
- Travel Coordination – Planning and managing national and international travel, including flights, accommodation, and last-minute itinerary changes.
- Stakeholder & Communication Management – Acting as a key liaison, ensuring smooth interactions between the Head office, internal teams, and external partners.
- Meeting & Event Coordination – Organising executive meetings, arranging catering, and overseeing logistics for company events.
- Document & Office Administration – Preparing presentations, reports, and correspondence while keeping the London office running like clockwork.
- Event Planning – Playing a vital role in corporate event organisation across London and Alderley Park, ensuring all logistics and details are flawlessly executed.
- Cross-Functional Support – Assisting HR and other Executive Assistants within the Group with recruitment, onboarding, and wider business initiatives.
What We’re Looking For?
- A seasoned Executive Assistant with experience supporting C-suite leaders OR a background in luxury hospitality, concierge services, or high-level event planning.
- A scheduling expert who can manage complex diaries and keep everything on track, no matter how fast things change.
- A confident communicator who can liaise with senior stakeholders and make quick, strategic decisions.
- A natural problem-solver who thrives in high-pressure situations and can think two steps ahead.
- A detail-oriented multitasker with experience handling travel coordination, personal administration, and executive-level event planning.
- A highly adaptable professional who can pivot at short notice and provide out-of-hours support when necessary.
Why Apply?
- Work alongside and support an influential and dynamic Managing Director and Senior Leadership team.
- Be at the heart of a fast-paced, forward-thinking and growing business.
- Take ownership of high-profile projects and events.
This isn’t just another Executive Assistant role – it’s an opportunity to shape the daily operations of a top-tier executive and be an integral part of a thriving organisation.
Package:
- Salary to £45,000 per annum
- 10% bonus
- Comprehensive benefits package
If you’re ready to step into your next Executive Assistant role then please apply today.
Executive Assistant to the Managing Director employer: Macmillan Davies
Contact Detail:
Macmillan Davies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Managing Director
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used by Executive Assistants, such as calendar management systems and project management tools. Being proficient in these can set you apart during the interview process.
✨Tip Number 2
Research the Managing Director and the Senior Leadership team to understand their priorities and working styles. This knowledge will help you demonstrate your proactive approach and ability to anticipate their needs during discussions.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles to gain insights into the challenges they face and how they overcome them. This can provide you with valuable talking points in your interviews.
✨Tip Number 4
Prepare examples of how you've successfully managed complex schedules or coordinated high-stakes events in the past. Being able to share specific experiences will showcase your skills and suitability for the role.
We think you need these skills to ace Executive Assistant to the Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Focus on your skills in diary management, travel coordination, and communication, as these are key aspects of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to thrive in fast-paced environments. Use specific examples from your past experiences to demonstrate how you can anticipate needs and manage multiple priorities effectively.
Highlight Relevant Skills: In your application, emphasise skills such as problem-solving, multitasking, and stakeholder management. Mention any experience you have with high-level event planning or supporting C-suite leaders, as this will resonate well with the hiring team.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Macmillan Davies
✨Showcase Your Multitasking Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Highlight your ability to juggle tasks and keep everything running smoothly.
✨Demonstrate Proactive Problem-Solving
Employ scenarios where you anticipated potential issues before they arose and took action to resolve them. This will show your future employer that you can think ahead and handle challenges effectively.
✨Communicate Confidently
As an Executive Assistant, you'll need to liaise with senior stakeholders. Practice articulating your thoughts clearly and confidently, ensuring you convey your ideas and experiences effectively during the interview.
✨Prepare for Travel Coordination Questions
Expect questions about your experience with travel planning and coordination. Be ready to discuss how you've managed complex itineraries and adapted to last-minute changes, showcasing your organisational skills.
