Estate Projects Coordinator - multiple roles

Interested in joining a team responsible for the largest and most complex museum estates in the country? Do you have a keen eye for detail when working to Health and Safety standards?

About us

The Science Museum Group (SMG) operates one of the largest, most complex and iconic science-based estates in the world. We welcome over 5 million visitors a year, care for 7.3 million items in our collection, and we have an ambitious and exciting investment programme to transform our sites to enhance the visitor experience and ensure our collection is protected for generations to come.

We are recruiting into several roles to help us deliver Estates work across our various sites and we are now looking for Estate Projects Coordinators to join us – we have 4 opportunities based at our museums in London, Manchester and York. All on a full-time basis for 12 months. Further information, including confirmation of contracts, salary and responsibilities can be found in the documents attached to the advert on our Careers Site.

About the role

Engaging and driving an efficient Estates service with great customer service, you will co-ordinate effective financial and administrative management within a busy department. Overall, this will ensure that our Estate operations aligns with best practice, meet the expectations of stakeholders and satisfy all relevant legislation and guidance

This will include supporting the Estates Manager in overseeing all contractor documentation and compliance including RAMS, procurement paperwork, contracts, permits, work orders, and job sheets. This will also involve conducting risk assessments, and management reporting of the museum\’s defect reporting system ensuring all requests are processed in a timely manner.

About you
As Estate Projects Coordinator, you will provide a smooth and efficient interface between Estates and any projects affecting Estates across the museum site. You will utilise your great communication and interpersonal skills to work efficiently with a variety of stakeholders, that include staff, volunteers, contractors, and consultants.

With sound administration and organisation skills, you also have the ability to manage financial processes, ordering systems and spreadsheets. Your attention to detail remains sharp whilst you multi-task and prioritise a diverse workload.

Don\’t feel you meet all the criteria? We welcome you to apply even if your experience doesn\’t match directly. With your transferable skills, you could be the right candidate for this, or other opportunities that we have.

Applying

View the How to Apply document listed under \’Attachments\’ on the vacancy listing on our website for more details about the roles and the application process, then click \’Apply Online\’ to submit an application.

What we offer

Working with a world-leading museum group that offers access to truly unique environments and collections, you\’ll benefit from the perks listed below, as well as full support for life events such as parental and adoption leave, sickness, and career breaks.

• Meaningful work. We\’re a mission-led organisation where the work you do supports us in Inspiring Futures.
• Career growth. We offer enhanced support with personal and professional development.
• Work/life balance. We offer 27 days annual leave in addition to bank holidays, along with flexible policies which support you and your home life.
• Health & Dental Insurance. Extra peace of mind, from day one.
• All our colleagues can access an employee assistance programme, access to the Unmind app, and other wellbeing support.
• Colleague networks. Our colleague-led networks are an informal forum for colleagues to come together to discuss topics of shared interest and lived experience. They create a space for people to exchange ideas, discuss best practice, socialise and build a sense of community.
• Enhanced contributory pension. To support you in saving for the future.
• Interest-free loans. When you need a little extra cash for life events or home improvements.
• Great discounts. Free entry to exhibitions, discounts in our shops, cafes, and access to other museums in the NMDC network.

Open for All is one of the Science Museum Group\’s five core values and sets out our important aspiration to be a place for everyone. We are working hard to understand our organisation better and to develop a culture that recognises and values different backgrounds, mindsets, skills, experience, knowledge, and expertise. By having greater diversity, we believe that we will be a stronger and better organisation, capable to continue to Inspire Futures.