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- Tasks: Support the Executive Director with scheduling, diary management, and meeting preparations.
- Company: Join an independent regulatory body ensuring financial market integrity in the UK.
- Benefits: Enjoy a flexible hybrid working policy and a 3-month contract with potential extension.
- Why this job: Gain valuable experience in a fast-paced environment while making a real impact on market integrity.
- Qualifications: Strong PA experience, excellent organisational skills, and IT proficiency required.
- Other info: Work part-time (21 hours/week) and develop your professional skills in a supportive setting.
The predicted salary is between 24000 - 36000 £ per year.
Part Time Personal Assistant to Executive Director in London (21 hours per week).
About your new company:
Our client is an independent regulatory body in the United Kingdom responsible for ensuring the financial markets work well for consumers and the economy, promoting market integrity and effective competition.
Your new role:
As a Personal Assistant, you will be working closely with the Executive Director delivering their priorities for the client and ensuring overall effectiveness. You will strategically schedule and prioritise the ED's engagement and be responsible for their diary and inbox management as well as ensuring preparation for meetings by managing briefing materials and maintaining OneNote for easy access to relevant documents.
What's in it for you?
- A 3-month contract (with possibility of extension)
- You will be working 3 days across 21 hours per week
- Hybrid working policy (40% office based per week)
What we're looking for:
- Strong PA or secretarial experience working in a fast-paced environment
- Strong organisational and prioritisation skills having the ability to work to strict deadlines
- Strong communication skills, both written and oral
- IT Proficient
What are the next steps?
If you are interested in the role, click the apply button and we will get in touch with you to discuss next steps within 48 hours. Alternatively, call on or email me for further information on the role!
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Exec Director
✨Tip Number 1
Familiarise yourself with the regulatory body’s mission and values. Understanding their goals will help you align your responses during any interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed diaries or schedules in previous roles. Be ready to discuss specific tools or methods you used to stay organised.
✨Tip Number 3
Practice your communication skills, especially in a professional context. You might be asked to demonstrate how you would handle communication on behalf of the Executive Director, so think about scenarios where you’ve successfully communicated complex information.
✨Tip Number 4
Research common IT tools used in PA roles, such as OneNote or calendar management software. Being able to discuss your proficiency with these tools can set you apart from other candidates.
We think you need these skills to ace Personal Assistant to Exec Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on your organisational skills, diary management, and any experience in fast-paced environments. Use keywords from the job description to catch the employer's attention.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the role. Mention your strong communication skills and how you can contribute to the Executive Director's effectiveness. Be sure to express your enthusiasm for the position and the company.
Showcase IT Proficiency: Since the role requires IT proficiency, mention any relevant software or tools you are familiar with, especially those related to diary management and document preparation. Highlight your ability to use OneNote or similar applications effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past experience where you successfully managed multiple responsibilities or tight deadlines.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. During the interview, highlight instances where your written and verbal communication skills made a positive impact, especially in a fast-paced environment.
✨Familiarise Yourself with the Company
Research the independent regulatory body and understand its mission and values. This will not only help you answer questions more effectively but also show your genuine interest in the role and the organisation.
✨Prepare for Diary Management Questions
Since diary and inbox management are core responsibilities, be ready to discuss your approach to scheduling and prioritising meetings. Consider sharing tools or methods you use to keep everything organised and efficient.
