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- Tasks: Support the implementation of a new Purchasing System and assist users across care homes.
- Company: Join Barchester, a leading provider of quality care in a supportive environment.
- Benefits: Enjoy hybrid working, competitive salary, 25 days leave, and retail discounts.
- Why this job: Be part of a digital transformation and make a real impact in healthcare.
- Qualifications: Strong IT skills, attention to detail, and experience in customer-focused roles required.
- Other info: Opportunity for career growth in a large, collaborative organisation.
The predicted salary is between 22000 - 24000 £ per year.
Barchester’s procurement team have a brand new opportunity for a Purchasing System Coordinator to join our established Warrington office. Hybrid working role with a combination of working from home and at our Warrington office.
As a Purchasing System Coordinator, you will be an integral part of the team, supporting the implementation of a new Purchasing System as we take the next step on our digital transformation.
You will be the first response to staff in our 250 care homes and hospitals to offer support and guidance at go live and beyond. You will be part of the development and user acceptance testing period, with the opportunity to add insight and ideas based on previous experience.
Your role will be to assist users with support for Supplier on-boarding, raising purchase requisitions, placing purchase orders, maintaining supplier catalogue date, goods receipts, order approvals, invoice queries and general purchasing system issues whilst working within set SLAs and KPIs.
We are offering an impressive rewards and benefits package, including:
•Competitive starting salary of £26,000-£28,000 per annum
•25 days annual leave, plus bank holidays
•Hybrid working
•Unlimited access to our generous refer a friend scheme, earning up to £500* per referral
•Access to a wide range of retail and leisure discounts at big brands and supermarkets
•Free access to medical specialists, who are available for a second opinion if you need to make a decision with confidence
•Confidential and free access to counselling and legal services
Required experience and qualifications:
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Have excellent communication, time management, IT skills and meticulous attention to detail
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Possess a high level of IT competence, especially MS Office applications
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Be able to work under own initiative and under pressure, possessing excellent organisational skills and be able to multitask
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Strong working knowledge of Microsoft Office
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Demonstrable knowledge of purchasing goods online
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Previous experience within a Customer focused industry
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Be trustworthy, enthusiastic, collaborative with a can-do attitude, personally committed, accountable, resilient and have a desire for continuous development
Role and responsibilities:
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Ensure that Procurement Support Desk calls received, are categorised, prioritised and resolved in-line with agreed service levels, proactively identifying trends and opportunities to improve
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Escalate Purchasing system issues as appropriate, in conjunction with the IT Team, to the third-party supplier, working in partnership to achieve timely and effective resolution
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Develop, maintain and undertake testing of the Purchasing system to ensure it operates effectively and in-line with the agreed Standard Operating Procedures
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Support the Purchasing System Lead to continue to develop the system capturing additional categories and workflow requirements as the business needs change
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Support the Purchasing Systems Lead in ongoing system developments, standard operating procedures and work flows
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Collaborate with key stakeholders across all operational and corporate services, including procurement, finance, and business units, to define requirements, identify opportunities for improvement, and drive alignment on procurement strategies in relation to purchasing activities
If you’d like to use your expertise in an organisation that provides the quality care you’d expect for your loved ones, this is an empowering and rewarding place to be. You’ll have plenty of opportunity to grow your career in a large organisation with a warm and supportive environment.
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Contact Detail:
Barchester Healthcare Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing System Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in purchasing systems and digital transformation. Being knowledgeable about current technologies and methodologies will help you stand out during discussions with the hiring team.
✨Tip Number 2
Network with professionals in the procurement field, especially those who have experience with purchasing systems. Engaging in conversations can provide valuable insights and may even lead to referrals within the company.
✨Tip Number 3
Prepare to discuss your previous experiences in customer-focused roles, particularly how you've handled challenges and provided solutions. This will demonstrate your problem-solving skills and ability to support users effectively.
✨Tip Number 4
Showcase your IT skills by being ready to discuss specific software or tools you've used in past roles. Highlighting your proficiency in Microsoft Office and any relevant purchasing systems will reinforce your suitability for the role.
We think you need these skills to ace Purchasing System Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchasing System Coordinator role. Emphasise your IT competence, communication skills, and any previous experience in customer-focused industries.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your past experiences have prepared you for the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office applications and any experience you have with purchasing systems. This will demonstrate your capability to handle the technical aspects of the role.
Showcase Problem-Solving Abilities: Provide examples in your application of how you've successfully resolved issues in previous roles. This is particularly important as the position involves troubleshooting and supporting users with purchasing system queries.
How to prepare for a job interview at Barchester Healthcare
✨Showcase Your IT Skills
As a Purchasing System Coordinator, you'll need to demonstrate a high level of IT competence. Be prepared to discuss your experience with Microsoft Office applications and any relevant software you've used in previous roles. Highlight specific examples where your IT skills have helped streamline processes or solve problems.
✨Emphasise Communication Abilities
Excellent communication is key in this role, especially since you'll be the first point of contact for staff across care homes and hospitals. Prepare to share examples of how you've effectively communicated complex information to diverse audiences, and how you’ve handled customer queries in the past.
✨Demonstrate Problem-Solving Skills
The role involves resolving purchasing system issues and supporting users. Think of instances where you've successfully identified problems and implemented solutions. Be ready to discuss how you prioritise tasks and manage time effectively under pressure.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle real-life situations related to procurement and system support. Practice articulating your thought process and decision-making strategies in these scenarios, as it will showcase your analytical skills and ability to work collaboratively.
