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- Tasks: Manage and control project documents, ensuring quality and compliance with standards.
- Company: Join a leading Oil & Gas Operator in the heart of Aberdeen.
- Benefits: Enjoy a structured work environment with opportunities for professional development.
- Why this job: Be part of a crucial decommissioning project that impacts the industry positively.
- Qualifications: Must have UK Right To Work and experience in document control.
- Other info: Office-based role, ideal for local candidates; training provided.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Project Document Controller for our Oil & Gas Operator client based in central Aberdeen. Please note that it is unlikely that it would be financially viable to relocate to Aberdeen for the duration of the contract. The position is to support a Decommissioning Project and would involve working in the office 5 days per week. Candidates should ideally live in the Aberdeen area and hold an existing UK Right To Work.
Deliver document control following company procedures for internal/external documentation:
- Quality check of document deliverables received from internal and external parties against IM Standards and Specifications.
- Processing of projects/operational documentation including Engineering, Supplier and Company documentation: registration, issue, distribution, transmittal, tracking, and retrieval of documents received and issued to and from company/3rd Parties.
- Document Number, Revision Coding/Revision Status control and allocation.
- Create and maintain internal Master Document Register (MDR) for use by the project/operations team.
- Preparation and maintenance of project-specific Document Distribution Matrices (DDMs), in accordance with project defined requirements.
- Liaise with 3rd Parties (contractors, suppliers, certifying authorities, Government bodies, etc.).
- Deliver document control requests received from operations and projects including document numbering, tag numbering, document retrieval, searching etc.
- Providing reporting for all projects (Late Reports, Weekly Document Issue Reports, etc.).
- Send out relevant Policies & Procedures to Platform Supply Vessel (PSV)/Emergency.
- Supporting and assisting with any ad-hoc requests received from company and 3rd Parties.
- Prepare documentation for Invitation to Tender (ITT) data packs in preparation for contract award.
- Project/operations archiving to support turnover and closeout.
- Ensure Engineering archive documentation is captured and controlled in compliance with company procedures.
- Search and retrieval of information held within EDMS, including the recall of archive information held in offsite storage.
- Offsite storage requests and retrievals for the business (Physical Records Management).
- Comply with the Company Records Management procedure for Controlled and non-Controlled documents.
- Implement, develop and define procedures and specifications to cover all aspects of the Document Control scope.
- Providing assistance and training in the use of the Document Management Systems to the project teams.
- Provide training and support to project personnel in DC processes and search/use of EDMS.
- CPD training in Document Control e.g. Document Control Foundation.
- MS Office computer literacy.
Project Document Controller employer: ORION ENGINEERING SERVICES LIMITED
Contact Detail:
ORION ENGINEERING SERVICES LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Document Controller
✨Tip Number 1
Familiarise yourself with the specific document control processes used in the Oil & Gas industry. Understanding the standards and specifications relevant to this sector will give you an edge when discussing your experience during interviews.
✨Tip Number 2
Network with professionals already working in document control roles within the Oil & Gas sector. Attend local industry events or join online forums to connect with potential colleagues and learn more about the expectations for the role.
✨Tip Number 3
Highlight any experience you have with Document Management Systems (DMS) and your ability to train others in their use. This is a key aspect of the role, and demonstrating your proficiency can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail, as these are crucial for managing documentation effectively. Be ready to provide examples of how you've successfully handled similar responsibilities in past roles.
We think you need these skills to ace Project Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, particularly within the Oil & Gas sector. Emphasise your familiarity with document management systems and any specific software you have used.
Craft a Strong Cover Letter: In your cover letter, address how your skills align with the job requirements. Mention your experience with quality checking documents and liaising with third parties, as these are key aspects of the role.
Showcase Relevant Skills: Highlight your MS Office proficiency and any additional skills that relate to document control processes. If you have experience with creating Document Distribution Matrices or Master Document Registers, be sure to include that.
Proofread Your Application: Before submitting, carefully proofread your application for any errors or inconsistencies. A well-presented application reflects your attention to detail, which is crucial for a Project Document Controller.
How to prepare for a job interview at ORION ENGINEERING SERVICES LIMITED
✨Know Your Document Control Processes
Familiarise yourself with the specific document control processes relevant to the oil and gas industry. Be prepared to discuss how you have implemented or improved these processes in your previous roles, as this will demonstrate your expertise and understanding of the position.
✨Showcase Your Attention to Detail
As a Project Document Controller, attention to detail is crucial. Prepare examples from your past experience where your meticulousness led to successful project outcomes. This could include instances of quality checking documents or managing revisions effectively.
✨Understand the Importance of Compliance
Research the compliance standards and regulations that govern document control in the oil and gas sector. Be ready to explain how you ensure adherence to these standards in your work, as this will highlight your commitment to maintaining high-quality documentation.
✨Prepare for Technical Questions
Expect technical questions related to document management systems and software, particularly those used in the industry. Brush up on your knowledge of EDMS and MS Office tools, and be ready to discuss how you've used them to streamline document control processes.
