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- Tasks: Assist with reception duties, manage calls, and support building safety protocols.
- Company: Join a leading Public Sector organisation focused on high-tech research and development.
- Benefits: Gain valuable experience in a supportive environment with potential for future opportunities.
- Why this job: Make a difference in public service while developing essential administrative skills.
- Qualifications: 5 GCSEs including a science subject; experience in a similar role preferred.
- Other info: Temporary position based in Armagh; ideal for students seeking practical work experience.
The predicted salary is between 28800 - 43200 £ per year.
Honeycomb is delighted to be working with a Public Sector client, to recruit an Administrative Officer for a temporary role based in Armagh.
The Client - This Public Sector organisation is involved in high technology research and development, diagnostic and analytical testing for Government departments, public bodies, and commercial companies.
The Role: Credible role reporting to an Executive Officer while assisting the team through reception and premises duties. Duties will include but will not be limited to:
- Reception Duties including manning the switchboard, transferring calls, taking messages, dealing with queries, deliveries, post, courier, security barrier, visitors, vehicle booking diary, passing on messages regarding defects.
- Taking control of the building with the Fire Officer/ Deputy / other Fire Wardens in the event of a fire or other emergency.
- Deputising for Premises Officer as needed during periods of absence.
- Issuing permits to work - informing contractors about asbestos register - guiding them to the building using maps and building numbers which are at reception - issuing keys - filing permits.
- Fire Warden duties: weekly and monthly checks.
- Weekly fire alarm testing for buildings.
- Monitoring of oil tanks.
- Defibrillator weekly checks.
- Helping to co-ordinate snow/salt clearance in the winter months and signage for road closures.
- Other ad hoc administrative duties as required.
The Person As the successful candidate you will have the following background and experience:
Essential:
- Experience within a similar facilities like role.
- 5 GCSE Grades A - C or equivalent qualifications including a science subject.
- Have proficiency in the use of IT system packages.
Desirable:
- A general farming industry background would be beneficial.
- Supervisory experience.
If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.
Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.
Administrative Officer (Public Sector, Temporary) employer: Honeycomb Jobs Limited
Contact Detail:
Honeycomb Jobs Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer (Public Sector, Temporary)
✨Tip Number 1
Familiarise yourself with the specific duties of an Administrative Officer in the public sector. Understanding the nuances of reception duties, fire warden responsibilities, and general administrative tasks will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Network with professionals already working in public sector roles or similar facilities management positions. Engaging with them can provide insights into the role and may even lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 3
Highlight any relevant experience you have in facilities management or administrative roles during your conversations. Be prepared to discuss specific examples of how you've handled similar responsibilities, as this will show your capability to perform well in the position.
✨Tip Number 4
Stay updated on current trends and regulations within the public sector, especially those related to health and safety, as well as emergency procedures. This knowledge can set you apart from other candidates and demonstrate your commitment to the role.
We think you need these skills to ace Administrative Officer (Public Sector, Temporary)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly in facilities management or public sector environments. Emphasise any specific duties that align with the job description, such as reception duties or fire warden responsibilities.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the key requirements of the role. Mention your experience with IT systems and any supervisory roles you've held. Show enthusiasm for the position and the organisation's mission.
Highlight Relevant Qualifications: Ensure you list your GCSEs or equivalent qualifications clearly, especially if they include a science subject. If you have any additional certifications related to health and safety or facilities management, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Honeycomb Jobs Limited
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Administrative Officer position. Familiarise yourself with the specific duties mentioned in the job description, such as reception duties and fire warden responsibilities, so you can confidently discuss how your experience aligns with these tasks.
✨Highlight Relevant Experience
Prepare to share examples from your past roles that demonstrate your experience in facilities management or similar administrative positions. Be ready to discuss any supervisory experience you have, as well as your proficiency with IT systems, which is essential for this role.
✨Showcase Your Problem-Solving Skills
Given the nature of the role, it's important to illustrate your ability to handle emergencies and unexpected situations. Think of scenarios where you've successfully managed a crisis or resolved an issue, particularly in a public sector or facilities context, and be prepared to share these during the interview.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of your interview. This could include inquiries about the team dynamics, the challenges the organisation currently faces, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
