Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support project teams and manage office operations while being the welcoming face of the company.
- Company: Join a dynamic team in the architecture, design, or construction industry.
- Benefits: Gain valuable experience, develop skills, and enjoy a vibrant office culture.
- Why this job: Perfect for those wanting to grow their admin career in a supportive environment with diverse tasks.
- Qualifications: Prior admin experience is preferred; knowledge of InDesign is a plus.
- Other info: Opportunity to engage in marketing, HR, and project administration.
The predicted salary is between 24000 - 36000 £ per year.
As Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of the office. This is a fantastic opportunity to take on a varied role, and really make it your own. You will be the first point of contact for all visitors and clients, providing a welcoming and professional environment. There will be the opportunity to take on some project administration as well as supporting with marketing and even HR. This is a fantastic opportunity for someone looking to take the next step in their administration career.
Key Responsibilities
- Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.
- Management of office meeting rooms.
- Be first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.
- Order catering for internal and external meetings.
- Manage office consumables, including stationery and kitchen supplies.
- Assist with recruitment and onboarding.
- Assist with events.
- Production of social media content including copywriting and imagery.
- Assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe InDesign proficiently when required.
- Support project managers with a wide range of administrative duties.
- Update and maintain central project records.
- Log and upload project documentation onto relevant project file share systems.
- Assist with client invoicing and updating project cash-flows.
- Manage electronic and manual filing.
- Arrange project team travel, accommodation and catering when required.
- Ensure the CRM system is kept up to date.
Skills and Experience
- Prior experience in a similar role, ideally within the architecture, design or construction industry.
- Knowledge of InDesign and document management systems would be an advantage.
- Strong organisational skills.
- Ability to work with people at all levels.
- Excellent communication, both written and verbal.
Temporary Administrator/ Office Assistant employer: Bespoke Careers
Contact Detail:
Bespoke Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Administrator/ Office Assistant
✨Tip Number 1
Familiarise yourself with the architecture, design, or construction industry. Understanding the specific terminology and processes will help you communicate effectively with project teams and clients, making you a more attractive candidate.
✨Tip Number 2
Brush up on your InDesign skills. Since the role involves preparing marketing materials, being proficient in this software will set you apart from other candidates and demonstrate your readiness to take on the responsibilities of the position.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Being able to discuss specific instances where you successfully juggled various responsibilities will highlight your suitability for this varied role.
✨Tip Number 4
Prepare to discuss your experience with client interactions. As the first point of contact, demonstrating your ability to create a welcoming environment and handle inquiries professionally will be crucial in making a positive impression during the interview.
We think you need these skills to ace Temporary Administrator/ Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in environments similar to architecture, design, or construction. Emphasise your organisational skills and any specific software knowledge, such as InDesign.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and how your skills align with the responsibilities listed in the job description. Mention your ability to create a welcoming environment and your experience with project administration.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and ability to work with people at all levels. Provide examples of how you've successfully managed office environments or supported teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Bespoke Careers
✨Showcase Your Organisational Skills
As an Office Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight any systems or tools you used to stay organised and efficient.
✨Demonstrate Your Communication Abilities
Since you'll be the first point of contact for clients and visitors, effective communication is key. Practice articulating your thoughts clearly and confidently. Consider preparing a brief introduction about yourself that showcases your communication style.
✨Familiarise Yourself with InDesign
Knowledge of Adobe InDesign is a plus for this role. If you have experience with it, be ready to discuss your proficiency. If not, consider brushing up on the basics before the interview to show your willingness to learn.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing office supplies or dealing with a difficult client. Think of relevant scenarios from your past experiences and how you successfully navigated them.
