HR Administrator / Officer

An opportunity has arisen for a highly organised and professional confident individual with experience in HR Administration to join the HR department at MDCV UK. To act as a representative of the HR function in delivering an excellent service in all the basics of people related administration.

To ensure that throughout the employee experience, our employees are dealt with professionally and that the HR team are positively valued by their internal colleagues and external stakeholders.

Provide day to day support to the Head of HR and contribute to the wider HR agenda by participation in key projects.

Specific requirements for the role:

• Responsible for people administration including all documentation and ensuring accurate recording and updating on Chronicle (HR Software).
• Support the managers with all required correspondence regarding change of contract letters, VOC’s, leaver confirmation letters, probation letters etc. Ensure, where appropriate, signed letters are uploaded onto Chronicle.
• Track and ensure there are no outstanding documents from colleagues and or managers including signed T&C’s escalating where necessary.
• Monitor and record employee training and certifications to ensure regulatory requirements are met.
• Keep all current and former colleague personnel files ordered and up to date in line with GDPR regulations including filing/uploading new paperwork and disposing of documentation no longer required.
• Actively support the onboarding process from end to end including the setting up of new colleagues on Chronicle.
• Support the Head of HR when directed to in undertaking leaver experience meetings with our colleagues and updating the relevant trackers.
• To support in the recruitment function directed by the Head of HR, including advertising vacancies and completing the initial shortlisting, alongside the recruiting manager for Junior and mid-level roles, initiating first contact.
• Work closely with the Head of HR and payroll to assist with new or updated employee contract queries and inform payroll of leavers and starters and variations to contracts etc.
• Support the Head of HR when required with employee benefits and promotions including communicating changes liaising with the Finance department.
• Support in updating policies and procedures as required, directed by the Head of HR.
• Participate in company-wide projects that support the design and implementation of our HR framework when requested.

Role behaviours:

• To be curious – interested in finding out about MDCV UK and the connection between the company and their own role. Passion for learning, making the most of opportunities to learn and improve. Demonstrate a pro-active approach to developing professional knowledge, skills and experience.
• To be insights focussed and demonstrate the ability to accurately retrieve and collate data and interpret information. Handles personal data and information in a professional manner. Asks questions to explore issues and contribute ideas using a reasoned approach.
• Personally credible – build and delivers professionalism, taking responsibility for own actions, demonstrating honesty and trust in dealing with others.
• Collaborative, works effectively and inclusively to achieve positive outcomes. Builds positive relationships with employees and external stakeholders.
• Driven to deliver, focuses own activity on the agreed priorities, getting things done efficiently and effectively. Keeping a track of own progress, completing work to deadlines or informing others when targets are a challenge to meet.
• Courage to challenge, observes, listens, questions to clarify or more fully understand an issue, and challenges appropriately.
• Be a role model, promoting the MDCV UK employer brand and act in line with MDCV UK vision and values. Delivers to expectations and promises and consistently acts according to organisational and legal principles and agreed processes.

The above is not an exhaustive list of duties, you will be expected to perform different tasks as necessitated by your changing role within MDCV UK and the overall business objectives of the company.