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- Tasks: Be the friendly face of our law firm, managing visitors and supporting office operations.
- Company: Join a well-established law firm in Horsham with a supportive team of 24 professionals.
- Benefits: Enjoy a competitive salary, excellent benefits, and a great work/life balance.
- Why this job: This role offers a chance to develop skills in a dynamic environment while making a positive impact.
- Qualifications: Experience in a receptionist or office assistant role is preferred but not essential.
- Other info: Flexible hours from 08:30 to 17:30, with opportunities for growth in a friendly atmosphere.
The predicted salary is between 24000 - 36000 £ per year.
I'm currently recruiting for an experienced Corporate Receptionist / Office Assistant to join a well-established Law firm in Horsham. The Office Services Team handles all practical business needs, from dealing with incoming and outgoing post to car parking, office supplies, health and safety, and office receptions. The Horsham office consists of approximately 24 partners and staff supported by the Office Services Assistant. The typical hours covered by the Office Services Assistant will be 08:30 – 17:30.
Responsibilities & Duties:
- Booking in, meeting, greeting and signing in visitors.
- Making and providing refreshments for client meetings and visitors. Assisting with the provision of lunches and beverages for client events.
- Organising events including liaising with event organiser/restaurant, booking food, dealing with menus & dietary needs and event responsibilities.
- Setting up meeting rooms for training and meetings, including arranging the furniture, setting up computers/laptops and AV equipment.
- Ensuring colleagues are kept up to date via clear notes in appointments and/or other communications.
- Booking meeting rooms and maintaining reception diary.
- Making sure all records are kept up to date, booking and logging couriers and taxis.
- Positively contributing to an effective office and a continually improving service.
- Liaising with others in the office to ensure there is cover when unavailable for short periods of time e.g. lunch, meetings etc.
- Collecting, sorting and distributing of incoming and outgoing post. Dealing with franking machine usage and credit limits.
- Scanning all inbound post.
- To undertake photocopying for all fee-earning groups as and when required. This will also include faxing, binding, scanning and sorting documents.
- To maintain and upkeep the meeting rooms and kitchen with the appropriate stationery/supplies, including keeping the areas clean and tidy.
- To carry out various manual handling duties e.g. files, boxes, furniture and ad hoc items.
- Ordering of supplies and stationery from relevant companies.
Please apply today - this company offers excellent benefits, competitive salary, great work/life balance within a friendly and supportive team.
Receptionist / Office Assistant employer: Harwood Recruitment Solutions Ltd
Contact Detail:
Harwood Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Office Assistant
✨Tip Number 1
Familiarise yourself with the specific duties of a Corporate Receptionist. Understanding the nuances of managing office supplies, event organisation, and visitor management will help you stand out during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This could include scheduling meetings, handling correspondence, or coordinating events.
✨Tip Number 3
Network with professionals in the legal sector or those who have worked as receptionists in law firms. They can provide insights into the role and may even refer you to opportunities within their networks.
✨Tip Number 4
Demonstrate your commitment to a positive office environment. Be prepared to discuss how you contribute to team dynamics and improve service delivery, as this is crucial for the role.
We think you need these skills to ace Receptionist / Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a receptionist or office assistant. Focus on skills like organisation, communication, and multitasking, which are crucial for this role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your experience with event organisation, managing office supplies, and maintaining a tidy workspace.
Showcase Your Interpersonal Skills: In your application, emphasise your ability to greet and assist visitors warmly. Provide examples of how you've contributed positively to an office environment in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is essential for this position.
How to prepare for a job interview at Harwood Recruitment Solutions Ltd
✨Showcase Your Organisational Skills
As a Receptionist / Office Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised events or managed office supplies in previous roles.
✨Be Personable and Professional
Since you'll be the first point of contact for visitors, it's crucial to convey a friendly yet professional demeanour. Practice your greeting and ensure you can maintain a positive attitude even under pressure.
✨Familiarise Yourself with Office Technology
You'll likely be using various office equipment and software. Brush up on your skills with AV equipment, booking systems, and any relevant software to show you're tech-savvy and ready to hit the ground running.
✨Prepare Questions About the Role
Demonstrating your interest in the position is key. Prepare thoughtful questions about the office culture, team dynamics, and specific responsibilities to show that you're genuinely interested in contributing to their success.
