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For Companies At a Glance
- Tasks: Manage directors' schedules, arrange meetings, and coordinate events.
- Company: Join a dynamic public sector organisation in Bradford.
- Benefits: Earn £12.21 per hour with full-time hours on-site.
- Why this job: Gain valuable experience in a fast-paced environment while supporting impactful initiatives.
- Qualifications: Previous admin experience, strong communication skills, and proficiency in MS Office required.
- Other info: This is an ongoing temporary role, perfect for students seeking hands-on experience.
Here at Hays, we are working with a Public Sector organisation based in Bradford to support on the recruitment of an Administrator to join on a temporary basis. This role is fully on site in Bradford. Due to the team expanding their activities and having new events and initiatives planned, they are seeking additional administrative support to help manage the increased workload.
Key Responsibilities:
- You will be responsible for the diary management of the Directors and ensuring their schedules are managed and maintained.
- Supporting with arranging meetings, appointments and travel plans.
- Ensure all diary entries are up to date and conflicts are resolved promptly.
- You will be liaising with stakeholders and supporting with coordinating events for the team.
- Supporting with the roll out of initiatives and new programmes.
- You will be managing the inbox for the team and supporting with scheduling.
- Maintaining a high level of organisation and prioritising to manage communications.
Experience for the role:
- Proven experience in administrative roles, preferably within a dynamic and fast-paced environment.
- Excellent organisational and time management skills.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Attention to detail and problem-solving skills.
- Ability to manage multiple tasks and prioritise effectively.
This is an ongoing temporary role that is full-time on site in Bradford. If you are interested, please click 'apply' to be considered.
Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being proficient in these applications will not only help you perform well in the role but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will show that you can handle the fast-paced environment they are looking for.
✨Tip Number 3
Research the public sector organisation you’re applying to. Understanding their mission and recent initiatives can help you tailor your approach and demonstrate your genuine interest during any interviews or discussions.
✨Tip Number 4
Practice your communication skills, both verbal and written. Since the role involves liaising with stakeholders and managing communications, being articulate and clear will be crucial in making a positive impression.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant administrative experience, particularly in fast-paced environments. Emphasise your organisational skills and proficiency in MS Office, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your previous experiences have prepared you for managing schedules, coordinating events, and liaising with stakeholders.
Highlight Key Skills: In your application, clearly outline your strong communication skills and attention to detail. Provide examples of how you've successfully managed multiple tasks and resolved conflicts in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As an Administrator, you'll need to demonstrate your ability to manage schedules and prioritise tasks. Prepare examples from your past experiences where you successfully organised events or managed multiple responsibilities simultaneously.
✨Familiarise Yourself with MS Office
Since proficiency in MS Office is crucial for this role, brush up on your skills in Word, Excel, Outlook, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to enhance productivity.
✨Prepare for Communication Scenarios
Strong communication skills are essential. Think of instances where you effectively liaised with stakeholders or resolved conflicts. Practising these scenarios can help you articulate your experience clearly during the interview.
✨Demonstrate Attention to Detail
Attention to detail is key in administrative roles. Be prepared to discuss how you ensure accuracy in your work, whether it's managing a diary or coordinating events. Highlight any specific methods you use to maintain high standards.
