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For Companies At a Glance
- Tasks: Support daily operations, manage office tasks, and assist with HR and finance functions.
- Company: Join a dynamic team at QuoStar, known for its innovative approach and client-focused services.
- Benefits: Enjoy a collaborative work environment, opportunities for growth, and employee engagement initiatives.
- Why this job: Perfect for detail-oriented individuals who thrive in a creative and supportive workplace.
- Qualifications: Requires 2 years of experience, GCSEs in Maths and English, and strong communication skills.
- Other info: Ideal for those looking to make an impact in a fast-paced, evolving company.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a talented, driven and passionate Operations Coordinator to join our team. The role will be based in our Poole office. The successful applicant will provide a high standard of service to clients and our internal teams while supporting the Business Services Manager with the day-to-day running of the back-office and finance functions. The role would suit someone who has a creative flair, a keen eye for detail and enjoys getting involved in the finer points of the job.
Key Responsibilities
- Supporting the team with administration and general office management
- Being the first point of contact for visitors and clients at our office, ensuring the reception area and office is well presented
- Managing office supplies and placing orders
- Researching and booking of travel and accommodation
- Assisting with employee engagement initiatives, including feedback surveys and workplace improvements
- Coordinating company events to enhance team engagement and morale
- Assisting with HR-related tasks, including employee onboarding, offboarding, and benefits administration
- Liaising with external providers to manage internal contracts
- Working on internal and external requests via our PSA system
- Answering client queries and coordinating responses
- Involvement with maintaining billing records and raising invoices
- Assisting with expense claims and help with other finance tasks as required
- Supporting with business improvement projects
- Processing orders and raising projects, working closely with the sales, project and procurement teams
- Promote and comply with Health & Safety policy and procedures
- Follow policies and procedures to comply with QuoStar's ISO20000 and ISO27001 accreditations
- Maintaining internal records and creating policies and procedures
Essential experience, skills and qualifications
- A minimum of 2 years’ experience in a similar role/environment
- GCSEs grade C and above, including Maths and English or equivalent
- Very good written and oral communication skills
- Organisational and problem solving skills
- Ability to multi-task, adapt to changes quickly and use initiative to deliver work
- Sound knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint)
Desirable experience, skills and qualifications
- A-levels or equivalent
- Experience of working with Xero, ERP or finance systems
Business Services Coordinator employer: Zenzero
Contact Detail:
Zenzero Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Services Coordinator
✨Tip Number 1
Familiarise yourself with the key responsibilities of the Business Services Coordinator role. Understanding the day-to-day tasks, such as managing office supplies and coordinating company events, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This will highlight your ability to multi-task and adapt quickly, which is crucial for this position.
✨Tip Number 3
Research our company culture and values. Being able to discuss how your personal values align with ours can make a strong impression and show that you're genuinely interested in being part of our team.
✨Tip Number 4
Prepare thoughtful questions about the role and the team dynamics. This not only shows your enthusiasm but also helps you assess if the position is the right fit for you.
We think you need these skills to ace Business Services Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Business Services Coordinator role. Emphasise your organisational skills, attention to detail, and any experience in office management or finance functions.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit for the position.
Highlight Relevant Experience: In your application, focus on your previous roles that involved administration, client interaction, and team support. Use concrete examples to demonstrate your problem-solving abilities and how you've contributed to team engagement initiatives.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Business Services Coordinator role.
How to prepare for a job interview at Zenzero
✨Showcase Your Organisational Skills
As a Business Services Coordinator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your previous roles where you successfully juggled various responsibilities, highlighting your organisational skills and attention to detail.
✨Prepare for Client Interaction Scenarios
Since you'll be the first point of contact for clients and visitors, it's crucial to show your communication skills. Think of scenarios where you handled client queries or managed difficult situations, and be ready to discuss how you resolved them effectively.
✨Familiarise Yourself with Relevant Software
The role requires sound knowledge of MS Office applications and possibly finance systems like Xero. Brush up on these tools before the interview, and be prepared to discuss your experience using them in past roles.
✨Demonstrate Your Creative Flair
The job description mentions a creative flair as a desirable trait. Think of instances where you've contributed creatively to projects or initiatives, especially in areas like employee engagement or event coordination, and be ready to share those ideas.
