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For Companies At a Glance
- Tasks: Support the Chief Executive with travel arrangements, meeting schedules, and office organization.
- Company: Join the London Borough of Sutton, a dynamic local government committed to community service.
- Benefits: Enjoy a structured work environment with opportunities for professional growth and development.
- Why this job: Be at the heart of decision-making while honing your administrative skills in a supportive team.
- Qualifications: Strong organizational and communication skills; multitasking ability is a must.
- Other info: Perfect for high school and college students looking to kickstart their career in administration.
The predicted salary is between 28800 - 43200 £ per year.
Who You Are
You are an exceptionally organised individual with the ability to multitask efficiently. Your strong administrative skills enable you to support the daily operations of the Chief Executive's office with precision. You are adept at handling various tasks, such as arranging travel, minute taking, and case work, all while ensuring the Chief Executive has the necessary information for meetings. Your excellent communication skills allow you to welcome visitors, manage security clearances, and respond to inquiries via email and telephone with professionalism.
What the Job Involves
The role involves providing vital support to the Chief Executive of the London Borough of Sutton. You will be responsible for booking meeting rooms, arranging meeting schedules, and managing filing systems to keep the office organized. Additionally, you will update office databases, order office equipment, and type letters, reports, and other business documents. In this position, you'll report to the Executive Support Lead, ensuring the efficient operation of the Chief Executive's office by taking on both administrative and support responsibilities.
Junior Executive Support (Gr 7) employer: Sutton
Contact Detail:
Sutton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Executive Support (Gr 7)
✨Tip Number 1
Familiarize yourself with the specific administrative tools and software commonly used in executive support roles. Being proficient in these tools can set you apart during the interview process.
✨Tip Number 2
Demonstrate your multitasking abilities by preparing examples of how you've successfully managed multiple priorities in previous roles. This will showcase your organizational skills effectively.
✨Tip Number 3
Research the London Borough of Sutton and its Chief Executive's office to understand their current projects and challenges. This knowledge will help you tailor your responses during the interview.
✨Tip Number 4
Practice your communication skills, especially in handling inquiries professionally. You might want to role-play scenarios where you welcome visitors or respond to emails to build confidence.
We think you need these skills to ace Junior Executive Support (Gr 7)
Some tips for your application 🫡
Highlight Your Organizational Skills: Make sure to emphasize your exceptional organizational abilities in your application. Provide specific examples of how you've successfully managed multiple tasks or projects simultaneously.
Showcase Communication Proficiency: Since excellent communication skills are crucial for this role, include instances where you've effectively communicated with various stakeholders, whether through email, phone, or in-person interactions.
Detail Your Administrative Experience: Clearly outline your previous administrative roles and responsibilities. Mention any experience with booking meetings, managing filing systems, or handling office equipment orders to demonstrate your fit for the position.
Tailor Your Application: Customize your CV and cover letter to reflect the specific requirements mentioned in the job description. Use keywords from the listing to ensure your application stands out to the hiring team.
How to prepare for a job interview at Sutton
✨Show Your Organizational Skills
Since the role requires exceptional organizational abilities, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight any tools or methods you use to stay organized.
✨Demonstrate Communication Proficiency
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and professionally. You might also want to prepare for questions about how you handle inquiries and manage visitor interactions.
✨Familiarize Yourself with Administrative Tasks
Review common administrative tasks such as minute taking, scheduling meetings, and managing filing systems. Be ready to explain your experience with these tasks and how you ensure accuracy and efficiency in your work.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities in a fast-paced environment. Think of situations where you had to prioritize tasks or resolve conflicts, and be ready to share those experiences.
