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- Tasks: Welcome visitors, manage calls, and coordinate meetings daily.
- Company: Join Allstaff Recruitment, a leading independent recruitment specialist in Bedfordshire.
- Benefits: Earn £13.59 per hour with a full-time, ongoing temporary role.
- Why this job: Gain valuable experience in a dynamic environment while enhancing your organisational skills.
- Qualifications: Previous admin or reception experience is essential; strong IT skills are a must.
- Other info: Work 37.5 hours a week in Milton Keynes with opportunities for growth.
We have an exciting opportunity for a Reception/Facilities Assistant based in Milton Keynes for one of our clients on a full-time, ongoing temporary basis.
Responsibilities of the Reception/Facilities Assistant:
- Greet and check-in visitors, issuing relevant badges.
- Manage incoming calls and emails.
- Coordinate meeting room bookings and arrange catering and AV equipment.
- Assist with scheduled maintenance tasks.
- Create and manage purchase requisitions.
- Conduct contract reviews and performance evaluations of vendors.
- Data sheet maintenance.
- Contractor performance reviews.
Requirements for a successful Reception/Facilities Assistant:
- Proven administration and reception experience within a facilities environment.
- Strong organisational and multitasking abilities.
- Attention to detail.
- Excellent communication skills both written and verbal.
- Strong IT skills with proficiency in Word, Excel and PowerPoint.
Summary of the Reception/Facilities Assistant role:
- Salary: £13.59 per hour
- Location: Milton Keynes
- Type of Contract: Ongoing temporary
- Hours: 37.5 hour working week
Reception/Facilities Assistant employer: Allstaff
Contact Detail:
Allstaff Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception/Facilities Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a Reception/Facilities Assistant. Understanding tasks like managing calls, coordinating meetings, and handling vendor evaluations will help you speak confidently about your relevant experience during any interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. This could include instances where you coordinated events or handled busy reception areas, as these experiences are directly relevant to the job.
✨Tip Number 3
Brush up on your IT skills, particularly in Word, Excel, and PowerPoint. Being able to demonstrate proficiency in these applications can set you apart, especially when discussing how you would manage data sheets and create purchase requisitions.
✨Tip Number 4
Prepare to discuss your communication skills in detail. Since the role involves greeting visitors and managing calls, think of examples where your communication made a positive impact, whether in resolving issues or enhancing visitor experiences.
We think you need these skills to ace Reception/Facilities Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administration and reception experience, particularly in a facilities environment. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your excellent communication skills. Mention how your strong IT proficiency in Word, Excel, and PowerPoint can benefit the role, and express your enthusiasm for working in a dynamic environment.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed incoming calls, coordinated meetings, or assisted with maintenance tasks. This will show that you have the practical experience needed for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Allstaff
✨Showcase Your Organisational Skills
As a Reception/Facilities Assistant, you'll need to juggle multiple tasks. Be prepared to discuss specific examples of how you've successfully managed your time and organised your workload in previous roles.
✨Demonstrate Excellent Communication
Since the role involves greeting visitors and managing calls, practice clear and confident communication. Think about how you can convey your thoughts effectively and be ready to answer questions about your communication style.
✨Highlight Your IT Proficiency
Make sure to mention your experience with Word, Excel, and PowerPoint. You might be asked to demonstrate your skills, so consider brushing up on any relevant software before the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, such as how you would handle a difficult visitor or manage conflicting meeting room bookings. Think through potential scenarios and how you would respond.
