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- Tasks: Support the Aberdeen team with admin tasks, reception duties, and project coordination.
- Company: Costain delivers smart infrastructure solutions across energy, water, transportation, and defence sectors.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and development.
- Why this job: Be part of exciting projects that contribute to energy transition and make a real impact.
- Qualifications: Good communication skills, proficiency in Microsoft Office, and GCSE level English and Maths preferred.
- Other info: Flexible working hours with a minimum of three days in the office.
The predicted salary is between 30000 - 42000 £ per year.
Technical Administrator – Aberdeen Job Description
We are currently looking for a self driven and enthusiastic Administrator / Technical Clerk to work with our Aberdeen Office based team to provide a wide variety of support ranging from Reception Duties to supporting the Accounts Team
The role is expected to be 40 hours / full time, with a minimum of three days per week in Costain\\\\\\\’s Aberdeen office, typically Tuesday, Wednesday and Thursday to provide direct support to the teams
The Team Administrator will provide full administrative support to the Aberdeen Team and supporting services and contribute to the smooth running of the Aberdeen Office. Your responsibilities will be to coordinate and oversee administrative duties as well as the coordination of any Facilities based functions within the Office. This will include a wide range of activities including Reception Duties, managing office supplies, supporting the project teams, supporting the accounts team, etc. This is an exciting opportunity to play a key part in Costain\\\\\\\’s goal to energy transition on landmark projects. The role will require someone who is dynamic and responsive, with an ability to drive activities to successful conclusions.
#LI-AW1
Responsibilities
- Management of all SHE and Facilities Functions on site
- Support the onboarding of personnel to the project
- Supporting projects with tasks to meet deadlines, being agile and supportive, such as document uploads, maintaining action trackers and similar, taking and issuing meeting minutes and similar.
- Support the wider Aberdeen Team with administrative duties on an ad hoc basis
- Monthly / weekly report collation, (including supporting Project Controls with Progress Reports and supporting Accounts with Invoicing and Cost Reports)
- Organise internal and external meetings including room bookings, refreshments etc
- IT, PPE and stationery ordering, management, and arranging collections
- Creation and formatting of Microsoft Office Presentations; Document Formatting, Templates.
- Meet and greet visitors, organise hotdesk bookings
- Management of Office AV and I.T equipment including new user set-ups
- Support of all Internal and External Audits associated with the Office
- Management of all desk and meeting room bookings.
- Organise travel and accommodation arrangements
- Additional Administrative support for Leadership team as required.
Qualifications
- Good interpersonal skills
- Excellent communication skills (written and verbal)
- Excellent organisational skills
- Have a supportive and flexible ethos
- Understand the importance of safety and wellbeing
- Proficient in the Microsoft Office suite (Word, Excel, Powerpoint, Outlook, Sharepoint) and good general IT literacy
- Self-motivated and able to work to tight deadlines
- To be able to collaborate/coordinate across a large team.
- Ideally hold GCSE level English and Maths or similar educational certificate
About Us
Costain helps to improve people\\\\\\\’s lives with integrated, leading edge, smart infrastructure solutions across the UK\\\\\\\’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK\\\\\\\’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
Technical Administrator - Aberdeen employer: Costain
Contact Detail:
Costain Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Technical Administrator - Aberdeen
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of managing SHE and Facilities functions, as well as supporting project teams, will help you demonstrate your readiness for the role.
✨Tip Number 2
Showcase your proficiency in Microsoft Office tools, especially Word, Excel, and PowerPoint. Consider preparing a few examples of how you've used these tools effectively in past roles to support your application.
✨Tip Number 3
Highlight your interpersonal and communication skills during any interactions with us. Being able to convey your thoughts clearly and work collaboratively is crucial for this role, so be prepared to discuss relevant experiences.
✨Tip Number 4
Research Costain's projects and values, particularly their focus on energy transition and smart infrastructure solutions. This knowledge will not only help you align your answers during interviews but also show your genuine interest in the company.
We think you need these skills to ace Technical Administrator - Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Technical Administrator role. Emphasise your organisational skills, proficiency in Microsoft Office, and any previous administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific responsibilities from the job description that excite you and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, clearly outline your interpersonal and communication skills, as well as your ability to work under tight deadlines. Provide examples of how you've successfully managed similar tasks in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Costain
✨Showcase Your Organisational Skills
As a Technical Administrator, you'll need to demonstrate excellent organisational skills. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and meet deadlines.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is crucial for this role, brush up on your skills, especially in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to enhance productivity.
✨Emphasise Your Interpersonal Skills
This position requires good interpersonal skills, so think of instances where you've effectively communicated with team members or clients. Be prepared to share how you handle conflicts or misunderstandings in a professional setting.
✨Understand the Company’s Vision
Research Costain's goals and values, particularly their focus on smart infrastructure solutions. Showing that you understand and align with their vision will demonstrate your genuine interest in the role and the company.
