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For Companies At a Glance
- Tasks: Support our legal team with admin tasks, court prep, and client communication.
- Company: Join Ronald Fletcher Baker, a top-rated law firm known for exceptional legal services.
- Benefits: Enjoy a competitive salary, professional growth opportunities, and a collaborative work environment.
- Why this job: Be part of a dynamic team making a real impact in the legal field.
- Qualifications: GCSEs/A Levels or equivalent; strong organisation and communication skills required.
- Other info: Ideal for motivated individuals eager to learn and grow in a legal setting.
The predicted salary is between 24000 - 36000 £ per year.
About Us
Ronald Fletcher Baker is a reputable, Legal 500-recommended law firm specialising in Property Law, Litigation, Employment, Private Client and Family Law. We are dedicated to providing exceptional legal services to our clients. We seek a motivated and enthusiastic Office Secretary / Legal Admin Support to join our team.
Job Overview
You will play a vital role in supporting the administrative functions of our law firm. You will assist with various tasks that ensure the smooth operation of the office and provide essential support to lawyers and other staff members. You will be working primarily with the Litigation Department, with your work involving assisting with the preparation of Court bundles for hearings and trials, regular correspondence with the Court to progress live legal proceedings, arranging payments of counsel and court fees, and general administrative assistance to the Litigation team.
Key Responsibilities
- Perform general administrative tasks such as filing, photocopying, and scanning documents.
- Manage incoming and outgoing correspondence, including emails and phone calls.
- Assist in maintaining office supplies and inventory, ensuring the office is well-stocked and organised.
- Support legal staff with document preparation and case management.
- Assist with client enquiries and appointment scheduling.
- Dealing with file closing procedures.
- Maintain confidentiality and adhere to legal protocols and standards.
- Opening new files, including completing necessary AML checks/onboarding protocols for new clients.
- Assisting the team with the preparation of Court bundles and other paperwork in proceedings.
- Engaging in correspondence with the Court both via email and telephone to ensure the smooth progression of live proceedings.
- Attending Court hearings/trials with supervisors/solicitors in a support capacity; attending Court to file documents/bundles.
- Organising payments to barristers and the Court / other third parties, and allocating incoming payments from the firm’s clients for our legal costs.
- Perform any other duties as required by supervisors or legal staff.
Qualifications
- Secondary school GCSEs and/or College A Levels or equivalent; additional office administration qualifications are a plus.
- Strong organisational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills, both verbal and written.
- Ability to work independently and as part of a team.
- A proactive attitude and willingness to learn.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional development and growth within the firm.
- A supportive and collaborative work environment.
Office Secretary / Legal Admin Support employer: Ronald Fletcher Baker LLP
Contact Detail:
Ronald Fletcher Baker LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Secretary / Legal Admin Support
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to litigation. Understanding terms like 'court bundles' and 'AML checks' will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal field, especially those working in administrative roles. Attend legal seminars or workshops where you can meet people from law firms, as personal connections can often lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock court bundle or a sample document management system. This practical demonstration of your abilities can set you apart during the interview process.
✨Tip Number 4
Research Ronald Fletcher Baker and their recent cases or achievements. Being knowledgeable about the firm’s work will allow you to tailor your conversation during interviews and show that you are genuinely interested in being part of their team.
We think you need these skills to ace Office Secretary / Legal Admin Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Office Secretary / Legal Admin Support role. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the firm. Mention specific tasks from the job description, such as assisting with Court bundles and managing correspondence, to demonstrate your understanding of the role.
Highlight Relevant Qualifications: In your application, clearly state your educational background, including any office administration qualifications. If you have experience in a legal environment or similar roles, be sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Ronald Fletcher Baker LLP
✨Know the Firm Inside Out
Before your interview, take some time to research Ronald Fletcher Baker. Understand their specialisations, values, and recent cases. This will not only help you answer questions more effectively but also show your genuine interest in the firm.
✨Demonstrate Your Organisational Skills
As an Office Secretary / Legal Admin Support, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or maintained a well-organised workspace.
✨Showcase Your Communication Abilities
Excellent communication is key in this role. During the interview, highlight your verbal and written communication skills. You might even want to prepare a brief example of how you've effectively communicated with clients or colleagues in previous positions.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle pressure. Think about situations where you had to deal with tight deadlines or challenging tasks, and be ready to explain your approach and the outcomes.
